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Facilities Information Management: A Guide for State and Local Education Agencies
  Introductory Material
Chapter 1
  Purpose and Scope
Chapter 2
   Customizing a School Facilities Data System
Chapter 3
   Using Data Elements for Analysis
Chapter 4
   Facility Data Elements
Chapter 5
   Resources and Connections
Calculated Data Elements
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Illustration of a building and a crane

The calculated data elements in this section are considered important components of an education facility's data system. They are useful for comparisons between various entities as well as for measuring the health and status of the education facility. The calculated data elements are built through computations of unit records or data elements, including those from student, staff, finance, and facilities information systems.

Area per Student
The area, in net or gross square feet, divided by the number of assigned students per area.

Assessed Value per Student
The total assessed value of taxed property divided by the number of students.

Average Class Size
The total membership of classes of a given type, as of a given date, divided by the number of such classes.

Average Work Order Completion Time
The average duration of time between initiation and completion of work orders.

Building Age
The age of the building as defined by the current calendar year minus the year built.

Capital Expenditure per Square Foot
Total annual capital expenditure per building divided by the total gross square footage of the building.

Capital Expenditure per Student
The annual or multiyear aggregate of capital expenditures at a school divided by the membership as of a specific date or average annual membership of students.

Debt Ratio
The amount of indebtedness allowed by law compared to the amount of debt currently being carried by the school district.

Facility Operating Expenditure per Building
The total annual expenditures of all facilities-related operating budget items aggregated per building.

Facility Operating Expenditure per Square Foot
The total operating facility expenditure divided by the total gross floor area of the building.

Facility Operating Expenditure per Student
The total operating facility expenditure of a school divided by the total enrollment of the school.

Hours of Facilities Staff Training
Total hours per year of staff development required for facilities maintenance. Hours are unduplicated; for example, if 10 custodians each receive 20 hours of mandatory training this comprises 20 hours of staff development.

Number of Buildings
The number of separate buildings, both permanent and nonpermanent, on a site.

Number of Classrooms
The number of rooms in a school that are dedicated to the organized instruction of course content to groups of students.

Number of Emergency Repairs Completed Each Year
The number of repairs completed each year that were determined to be emergencies.

Number of Full-Time Equivalent (FTE) Facilities Staff
The number of FTE persons employed by a school district who perform functions related to facilities.

Number of Nonpermanent Buildings
The number of separate nonpermanent buildings.

Number of Outstanding Work Orders
Number of uncompleted requests for service or repair work.

Student Enrollment Capacity
The maximum number of students that a school building can satisfactorily accommodate at one time for the particular educational program and curriculum offered, as determined by a formula.

Student-Teacher Ratio
The number of students divided by the total teacher FTE count.

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