Statistical Standards Program
Table of Contents
1. Development of Concepts and Methods
1-1 Intial Planning of Surveys
1-2 Publication and Production Planning
1-3 Computation of Response Rates
1-4 Codes and Abbreviations
1-5 Defining Race and Ethnicity Data
1-6 Discretionary Grant Descriptions
2. Planning and Design of Surveys
3. Collection of Data
4. Processing and Editing of Data
5. Analysis of Data / Production of Estimates or Projections
6. Establishment of Review Procedures
7. Dissemination of Data
For help viewing PDF files, please click here
|DEVELOPMENT OF CONCEPTS AND METHODS
NCES STANDARD: 1-5
PURPOSE: To provide common language to promote uniformity and comparability for the collection and reporting of data on race and ethnicity. This standard is in compliance with the definitions and procedures included in the 1997 revision of the OMB Statistical Policy Directive No. 15 and the U.S. Department of Education Final Guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the Department of Education (Federal Register, Vol. 72, No. 202, 10/19/2008).
KEY TERMS: American Indian or Alaska Native, Asian, Black or African American, confidentiality, edit, Hispanic or Latino, Native Hawaiian or Other Pacific Islander, public-use data file, White, and survey.
STANDARD 1-5-1: NCES will follow OMB and Department of Education guidelines for definitions of ethnicity and race. This applies both to surveys and to collections of administrative data.
Ethnicity is based on the following categorization:
Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. The term "Spanish origin" can be used in addition to "Hispanic or Latino."
Race is based in the following five categorizations:
American Indian or Alaska Native: A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment.
STANDARD 1-5-2: NCES will follow OMB and Department of Education guidelines on the use of a two-question format to collect data on ethnicity and race. The ethnicity question must come first, followed by the question on race. The race question must ask respondents to select one or more of the five racial groups.
The ethnicity question is:
What is this person's ethnicity?
Hispanic or Latino
The race question is:
What is this person's race? Mark one or more races to indicate what this person considers himself/herself to be.
American Indian or Alaska Native
STANDARD 1-5-3: Aggregated data reported by education institutions about students, faculty, or staff will follow the Department of Education October 2007 final guidance on ethnicity and race data, with implementation scheduled for data collections for the 2010-11 school year. Education institutions were advised to collect information from individuals using the two-question format (see Standard 1-5-2). They were advised to keep full detail on what individuals reported about their own race and ethnicity in their record systems for the length of time specified in the instructions for the data collection. Per the Department guidance, the institutions will report aggregate data on ethnicity and race of their students, faculty, or staff to the Department of Education using the following categories:
Hispanic or Latino, of any race
Postsecondary institutions may use two additional categories in their reporting of aggregated race and ethnicity data:
When using aggregations of race/ethnicity groups, the terms "nonwhite" and "other than White" are not acceptable for use in the presentation of Federal Government data. Similarly, do not identify or designate aggregations of race/ethnicity groups as "minority' groups.
In cases where there are too few cases to report all race/ethnicity groups separately or where there is a justifiable substantive reason to aggregate categories the aggregated category may be labeled using one of the following options:
The following are the desired and minimal reporting categories for race and ethnicity in government publications. The decision rules for each combination of race and ethnicity are shown in italics:
American Indian or Alaska Native
Black or African American
Native Hawaiian or Other Pacific Islander
Two or more races
STANDARD 1-5-5: Full detail on race and ethnicity as reported to NCES in data collected from individual respondents must be maintained on restricted-access data files and on public-use data files, within the constraints imposed by relevant confidentiality laws and administrative policies (see Standard 4-2).
GUIDELINE 1-5-5A: Survey documentation should describe how race and ethnicity questions were asked. If other than the OMB standard two-question format and seven data categories were used, documentation must include collection format, how imputation and edits were accomplished, and what decisions were made to create aggregation categories.
STANDARD 1-5-6: The changes resulting from the implementation of the1997 revision of the OMB Statistical Policy Directive No. 15 and the 2008 U.S. Department of Education Final Guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the Department of Education involve key variables and survey procedures for this data series. Consistent with NCES Standard 2-5, a plan must be developed that describes adjustment methods, such as crosswalks and bridge studies, that will be used to preserve trend analyses.