CIP Wizard
To easily find out what happened to only the CIP codes of interest to you, use the CIP Wizard. Users can view a list of CIP codes used by a postsecondary institution for their last three years of Completions data and how these codes map on to the latest version of the CIP. Users can also generate custom reports by selecting, uploading, or pasting specific CIP codes to see how they map to the latest version of the CIP.
The CIP Wizard can be accessed from the homepage of the CIP web site or via the navigation bar throughout the site.
Identify Institution
Begin by identifying your institution by UnitID or name. Non-institution personnel may select any school to begin.
By UNITID
You may enter a valid UNITID and click “Go” to begin.
By Institution Name
Enter four or more characters to begin the search. A list of matching institutions will be shown as you type. Click “Select” to choose an institution as the focus institution and continue to the next page.
No Matches
If there are no institutions matching the entered text, a message will be shown.
Underlined Text In Search Results
The text matching the entered text will be underlined in the search results.
“College” or “University”
For faster search results, omit common words like “College” or “University” in your search.
“Searching…” Message
Entering text with a large number of matches, such as “college” or “university,” will result in a “Searching…” message while the results are being compiled. If the searching message appears, wait for your results to be returned. Continue typing to narrow the search or enter different text to begin a new search. As text is typed, there may be a delay in seeing it display on screen if the first several characters initiate a large search.
Search Results Do Not Match Entered Text
Occasionally, search results will be returned that do not match the entered text. Variations in institutions’ names, abbreviations, and common misspellings are searched by the system, so these may still return results without any underlined text.
Choose Report
Two types of reports are available.
One option, “Get My CIP Code Report” generates a report based on the CIP codes your selected institution submitted for the last three IPEDS Completion Surveys.
The other option, “Create Custom CIP Code Summary Report” allows greater flexibility in which CIP codes are used to generate the report. A list of codes may be uploaded, pasted into the application, or selected from a list of codes. Additionally, codes matching those on the pre-defined list can be selected and modified.
Select the desired option and click “Next.” To choose another institution, click “CIP Wizard” in the navigation bar.
Create Custom Report
To Create a Custom CIP Code Summary Report, you will specify which CIP Codes to include in the report. There are several ways to specify the CIP codes to be included: choose them one-by-one by clicking through the list, enter/paste a list of codes, upload a file with a list of codes, or choose to have the codes your institution submitted on the last 3 Completions surveys selected for you. You may use a combination of these methods to identify your list.
The initial view shows all the CIP Codes from the previous CIP version listed in order by code number. Click the “By Title” tab to see an alphabetical listing of the codes. Since the CIP 2020 is the current CIP version, the CIP 2010 codes are listed below for selection.
One-By-One
To select codes one-by-one, expand the desired series by clicking the plus icon () next to it until you find the desired codes. Then select the boxes next to the codes you want to be shown on the report.
To view an alphabetical listing instead, click the “By Title” tab at any time. All selections will be retained. Click the “By Code” tab to return to this view.
Enter/Paste
If you already have a list of 6-digit program codes in electronic format, you can paste them into the Enter/Paste box to select them at once instead of selecting them individually. You may also type them in if desired. Choose “Enter/Paste Codes” from the Advanced Options to begin.
The “Enter/Paste Codes” window will open over your existing selections as shown.
Any 6-digit program code may be entered. Please enter the list of codes separated either by commas, by spaces, or by being entered on separate lines. Click “Submit,” read the confirmation/error message, then close the window.
Acceptable formats
- You may enter a list of 6-digit codes separated by commas.
- You may enter a list of 6-digit codes separated by spaces.
- You may enter a list of 6-digit codes separated by line breaks.
Confirmation/Error Messages
After entering codes and clicking “Submit,” be sure to read the confirmation/error message provided to determine the appropriate action.
All Codes Found
If every code is entered in the proper format and found in the previous version of the CIP, you will receive the following message:
“All codes are selected below. Please review the list and add any additional codes desired and click 'Next'.” Close the window, continue selecting additional codes if desired, and click “Next” to see the report.
Some Codes Found
If only some of the codes can be found in the previous version of the CIP, you will receive the following message:
“Only some of the codes submitted were found and they are checked below. The following codes were not found: [codes].
Please review the 'Not Found' tab of the report for suggested codes to use.”
The entered list of codes contains one code that did not exist in the previous version. It will be shown on the report on the “Not Found” tab for further analysis. All other codes were found and checked in the list. Close the window and continue.
No Codes Found
If none of the codes are found in the previous version of the CIP, you will receive the following message:
“None of the codes were found. Please make sure the list is in an appropriate format and that the codes were from the correct CIP version.”
In this case, the code will not be shown on the “Not Found” tab of the report because it was not entered along with any other valid codes.
No Codes Entered
If no codes were entered, you will receive the following message:
“You must enter at least one code to continue.” If you opened the window by mistake, close it.
Formatting Errors
Formatting errors may be responsible for receiving the message:
“None of the codes were found. Please make sure the list is in an appropriate format and that the codes were from the correct CIP version.”
Entering 2- or 4-digit codes such as “01” and “01.01” would cause that error since only 6-digit codes may be entered. Any single code entered that did not exist in the previous CIP version would cause that error Code. In this example, 15.1307 was not a valid code in CIP 2010.
Mixing the types of separators between the codes will also cause the same error. Either separate all codes by commas, all codes by spaces, or all codes by line breaks.
Upload Saved File
You may upload a file you previously saved within the CIP Wizard or another file created according to the specifications. Click “Upload Saved File” from the list of Advanced Options.
Instructions and a box in which to enter your file name will be provided.
Any file created by the CIP Wizard using the "Save codes for upload" feature may be uploaded. Any file created in the required format may also be uploaded.
Click “Browse” to select your file and then click “Upload.”
Uploaded files must have a .txt file extension and contain three tab-delimited columns:
CIPCODE, CIPCODENODOT, and CIPTITLE. The CIPCODE column must only contain 6-digit CIP Codes with the leading zero, if applicable, and dot notation (e.g. 01.0101). The CIPCODENODOT and CIPTITLE columns must exist but do not need to be populated; however, the tab delimiter is necessary.
Sample file created by the CIP Wizard application meeting minimum requirements that can uploaded.
After a successful upload, you will receive the message:
Please review the list and add any additional codes desired and click “Next.”
Select My School’s Codes
To select all the codes your selected institution submitted on the last three IPEDS Completion Surveys, click “Select My School’s Codes” from the Advanced Options menu.
It may take 30 seconds to select all the codes. Please wait.
These selected codes submitted by your institution on the last three IPEDS Completions surveys are marked in the list in bold blue text as shown. If these are the only codes selected, the generated report will be identical to the "Get My CIP Code Summary Report" for your institution. You may select additional codes or remove some of these codes from your list before viewing the report.
Save Codes for Upload
The selected codes may be saved for upload later. This is useful if you are still finalizing your list of codes and want to upload the list and continue refining it later. This is also useful to record your finalized selections in order to recreate the same report in the future. This option is also available from the report screens.
Click “Save Codes for Upload” below the Advanced Options to save a text (.txt) file to your computer of all selected CIP Codes that will be used to create your report.
This file was designed specifically for use within the CIP Wizard.
This file contains the required columns CIPCODE, CIPCODEnodot, and CIPTitle.
Custom CIP Code Summary Report
Once you have selected all the CIP codes to be on the report, click “Next” to see the report.
In this example, assume we used Enter/Paste to select the following CIP Codes for the report:
30.0101, 15.1307, 61.2402, 36.0202, 60.0406, and 42.0101.
We received the following message: Only some of the codes submitted were found and they are checked below. The following codes were not found: 15.1307. Please review the 'Not Found' tab of the report for suggested codes to use.
We closed the window and clicked “Next.”
Our selections resulted in the following report screen being shown. Please note the main sections of the report: Summary, Report/Data Downloads, and Tabs for No substantive changes, Moved, Deleted, Not Found, and Suggested New Codes.
Summary
Every page of the report shows the summary.
The total number of CIP codes you uploaded, entered, or selected on the previous page is listed. In this example, there were 6 codes.
That total number is broken out into categories that correspond to the Tabs on the online report: No substantive Changes, Moved, Deleted, and Not Found. The last sentence of the summary lists the number of new codes that are highlighted on the last Tab of the report called Suggested New Codes.
No Substantive Changes
As indicated in the report summary, there are 2 CIP Codes that existed in the previous version and had no substantive changes made to them. If any of these codes had a change to their Title or Definition, that code would have a checkmark to the left of it.
Moved
As indicated in the report summary, there are 0 CIP Codes that moved. These codes have new code numbers. The former code numbers and titles are listed on the left; the current code numbers and titles are listed on the right. Please update your records to use the new CIP Code numbers. If the CIP code also underwent a change to its Title or Definition, that code would have a checkmark in the checkmark column.
Deleted
As indicated in the report summary, there is 1 CIP Code that is deleted from the previous version. The deleted code has a Report Under code specified. Please review the code provided to determine if it best describes your program.
Not Found
As indicated in the report summary, there is 1 CIP Code that is not found. This can only happen if the codes were uploaded in a manually created file or were entered/pasted.
The following code is not found in the previous version of the CIP. Suggested codes are listed below where available. If you do not find the code you want in the list of suggestions, please use the tools provided on the CIP website to locate your code.
Note: The code may have been mistyped if you entered or uploaded codes. Please recheck your list. If you are certain your list is correct, please search for the code in other versions of the CIP. The CIP website begins with the CIP 2010-2020 conversion; the Resources page contains links to earlier versions.
Click the “View Suggested Code(s) link next to code 15.1307 to see suggestions. There were codes matching the first four digits of the code not found. Those are shown. In this instance, it is a new code for 2020.
Click “More Info” to see the Definition and any See Also codes or Illustrative Examples provided.
Suggested New Codes
The total number of new programs added to this CIP version are listed. The codes you selected to be on the report were used to highlight the codes that may be most interesting to you.
Any new codes that are a 4-digit match to any codes you entered are listed first. It is possible that a program that more specifically describes your program was added to the CIP. Please review the codes and make changes accordingly. Any new codes that are only a 2-digit match to any codes you entered are listed next. It is possible that the 2-digit series had additional 4-digit series codes and subsequent 6-digit program codes added that may more accurately describe your program.
Report/Data Downloads
The Report can be viewed online or downloaded/printed. The data behind the report can also be downloaded. The codes used to generate the report can be saved and used to recreate the report later.
Report – Word format
The Custom CIP Code Summary Report shown online is also available to be downloaded or printed in Word format. All sections, including the Summary and information from the “No Substantive Changes,” “Moved,” “Deleted,” “Not Found,” and “Suggested New Codes” sections are included.
This report is accessible from the “Download/Print Report” link under Report/Data Downloads in the Summary box.
Report Data – Excel format
All the data used to create the report can be downloaded in Excel format. The data is presented in crosswalk format and can be imported into other programs and further analyzed.
All sections, including the Summary and information form the No Substantive Changes, Moved, Deleted, Not Found, and Suggested new Codes sections are represented in the data.
This report is accessible from the “Download Report Data” link under Report/Data Downloads in the Summary box.
Save Codes for Upload
The codes used to create this report may be saved and uploaded later. This is useful if you realized that your report was not complete and you wish to revise your selections to create a new report. This is also useful to record your finalized code selections in order to recreate the same report in the future. This option is also available from the “Create Custom Report” screen.
This feature is accessible from the “Save Codes for Upload” link under Report/Data Downloads in the Summary box.
This file was designed specifically for use within the CIP Wizard.
This file contains the required columns CIPCODE, CIPCODEnodot, and CIPTitle.
My CIP Code Summary Report
Choosing the “Get My CIP code Summary Report” and clicking “Next” takes you directly to the Report pages. The CIP Codes shown on the report are those codes a specific institution submitted for the last three IPEDS Completion Surveys.
This report is in the same format as the “Custom CIP Code Summary Report” except that it does not have the “Not Found” tab. For detailed descriptions of the report features, please review the “Custom CIP Code Summary Report” section. The data on this report can be replicated on the Custom CIP Code Summary Report by choosing only “Select My School’s Codes” and clicking “Next” to view the report.
