2011 SLDS P-20W Best Practice Conference

Summary:

The Statewide Longitudinal Data Systems Grant Program (SLDS) hosted the 2011 SLDS P-20W Best Practice Conference on November 15-16, 2011, in Arlington, VA. The meeting served as a forum for dialogue, collaboration, and the sharing of best practices among more than 250 representatives from forty-eight states and the District of Columbia. These participants spanned the full spectrum of P-20W, including representatives from Early Learning, K12, Career and Technical Education, Postsecondary, Workforce, and various other program areas. States shared solutions and ideas with one another and took home information on topics identified as critical to their projects in the upcoming year.

Session Topics:

• General Sessions
  • State Support Team (SST) Update
  • Public Domain Clearinghouse (PDC) Update
  • Common Education Data Standards (CEDS) Update
• Session Groups
• P-20W Sector Issues
  • Planning, Communication & Stakeholder Engagement
  • Project & Data Governance
  • Data Quality, Collection, Privacy & Exchange
  • Reporting & Data Use
• P-20W Linkages
  • P-20W Confidentiality, Security & Stakeholder Engagement
  • P-20W Governance, Exchange & Sustainability
• Product Demonstrations
• Roundtable Discussions

State Support Team (SST) Update

Facilitator: Chatis (SST)

Download PowerPoint Presentation:

• State Support Team Overview and Update (2.82 MB)

Additional Resources:

• SLDS Program Support Resources
• SLDS State Support Team

Public Domain Clearinghouse (PDC) Update

Facilitator: Sellers (SST)

Download PowerPoint Presentation:

• Public Domain Clearinghouse Update (2.82 MB)

Common Education Data Standards (CEDS) Update

Facilitators: Young (QIP), Cochenour (SST), Brown (SST)

Download PowerPoint Presentation:

• CEDS Update (2.82 MB)

Additional Resources:

• Common Education Data Standards (CEDS)

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Early Learning (EL): Vision Planning & Policy Questions

Panelists: Hernandez (IL), Whiting (UT), Eichenger (WI)
Facilitator: Illgen (SST)

Download PowerPoint Presentation:

• EL: Vision Planning and Policy Questions (2.17 MB)

Additional Resources:

• Early Learning: Vision Planning and Policy Questions handout (58 KB)
• Traveling Through Time: The Forum Guide to Longitudinal Data Systems, Book II: Planning and Developing an LDS

K12: Engaging Stakeholders

Panelists: Katahira (HI), Howell (MI)
Facilitator: Taylor (SST)

Download PowerPoint Presentation:

• K12: Engaging Stakeholders (2.13 MB)
• Traveling Through Time: The Forum Guide to Longitudinal Data Systems, Book II: Planning and Developing an LDS

K12: Project Planning & ROI Analysis

Panelists: Gibson (AR), Wheeler (ID), McMahon/Schulenberg (LA)
Facilitator: Sellers (SST)

Download PowerPoint Presentation:

• K12: Project Planning and ROI (2.78 MB)
  

Additional Resources:

• Traveling Through Time: The Forum Guide to Longitudinal Data Systems, Book II: Planning and Developing an LDS

Postsecondary (PS): Stakeholder Engagement

Panelists: Kiehne (CT), C. Brown (SC)
Facilitator: K. Brown (SST)

Download PowerPoint Presentation:

• Postsecondary: Stakeholder Engagement (2.27 MB)

Additional Resources:

• Traveling Through Time: The Forum Guide to Longitudinal Data Systems, Book II: Planning and Developing an LDS

Career & Technical Education (CTE): Data Collection & Reporting in the Context of Emerging SLDSs

Panelist: Sellers (SST)

Download PowerPoint Presentation:

• CTE: Data Collection and Reporting in SLDSs (101 KB)

Additional Resources:

• An Economy That Works: Job Creation and America's Future
• Georgetown University Center on Education and the Workforce
• Data Quality Campaign
• US Department of Labor Employment and Training Administration
• Workforce Information Council
• Longitudinal Employer-Household Dynamics
• The State of State Postsecondary Data Systems
• The Workforce Information Portal
• The National Reporting System for Adult Education (NRS)
• Ohio Stackable Certificates: Models for Success
• Formative Evaluation of the Student Achievement Initiative "Learning Year"
• Using Longitudinal Data to Increase Community College Student Success: A Guide to Measuring Milestone and Momentum Point Attainment
• Steps to Success: Analyzing Milestone Achievement to Improve Community College Student Outcomes
• National Skills Coalition

Workforce (W): Defining Workforce in SLDS Context

Facilitators: Gould (NCES), Louton & Staha (US DOL)

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EL: Leadership, Governance & Stakeholder Engagement

Panelists: Demchak (CO), Holmes (ME), Pruette (NC)
Facilitator: Cochenour (SST)

Download PowerPoint Presentation:

• EL: Leadership Governance (3.16 MB)

K12: Data Governance

Panelists: Hurwitch (ME), Ream (PA), Huennekens (WA)
Facilitator: Chatis (SST)

Download PowerPoint Presentation:

• K12: Data Governance (2.13 MB)

Additional Resources:

• Traveling Through Time: The Forum Guide to Longitudinal Data Systems, Book III: Effectively Managing LDS Data
• DQC: State Action 3: Data Governance (Brief)
• The Data Governance Group Implementation Guidelines

K12: Project Management

Panelists: Perez-Rossello (MA), Ereth (MT), Wagner (NY)
Facilitator: Taylor (SST)

Download PowerPoint Presentation:

• K12: Project Management (2.55 MB)

PS: Research & Data Access

Panelists: McGrew (KY), Jonas (VA)
Facilitator: Brown (SST)

Download PowerPoint Presentation:

• Research and Data Access (2.27 MB)

CTE: SLDS & CTE – Challenges, Progress & Outcomes

Panelists: Koerner (MD), Kroll (MI), Hastings (NE)
Facilitator: Bootsma (AZ)

Download PowerPoint Presentation:

• SLDS & CTE: Challenges, Progress & Outcomes (2.59 MB)

Additional Resources:

• DRAW Website
• NE Postsecondary File Specifications Document

W: Exploring the Possibility of Access to Wage Records

Facilitators: Louton & Staha (US DOL)

Additional Resources:

• WRIS Data Sharing Agreement (114 KB)
• WRIS2 Data Sharing Agreement (108 KB)

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EL: Interoperability: Data Standards, Incorporating Programs

Panelists: Argue (AR), London (MD), Rebar (OR)
Facilitator: Illgen (SST)

Download PowerPoint Presentation:

• EL: Interoperability (2.42 MB)

K12: Student Record Exchange

Panelists: Ogle (MO), Reineke (OH), Brandt (UT)
Facilitator: Taylor (SST)

Download PowerPoint Presentation:

• K12: Student Record Exchange (2.85 MB)

K12: Revising Collections to Reduce Burden & Increase Data Quality

Panelists: Barratt (CO), Clement (IN), Gosa (KS)
Facilitator: Chatis (SST)

Download PowerPoint Presentation:

• K12: Revising Collections to Reduce Burden (2.13 MB)

PS: Security & Confidentiality

Panelists: Ressel (KS), Parisi (MS), Frerichs (OR)
Facilitator: Rodriguez (SST)

Download PowerPoint Presentation:

• PS: Security & Confidentiality (3.04 MB)

Additional Resources:

• Oregon SLDS Project ALDER website
• Oregon Project ALDER Data Governance
• Oregon Project ALDER Timeline
• Oregon Project ALDER USED: Site Visit
• Oregon University System Data Dictionary
• Oregon Community Colleges and Workforce Development Data Dictionary
• ODE Data
• Oregon Data Collection Committee website
• Oregon IT Managers Committee website
• Oregon Data Quality Workgroup website
• Oregon Data Warehouse Governance Committee website
• Oregon Alder Executive Committee website
• Privacy Technical Assistance Center (PTAC)

CTE: SLDS Governance – CTE Involvement & ROI

Panelists: Mikos (MD), Huennekens (WA)
Facilitator: Sellers (SST)

Download PowerPoint Presentation:

• CTE and Data Governance (2.15 MB)

Additional Resources:

• Washington State Data Governance
• Maryland StateStat
• Maryland CTE Data Center
• Traveling Through Time: The Forum Guide to Longitudinal Data Systems, Book III: Effectively Managing LDS Data

W: Certifications, Certificates, Licensure: Measurement Challenges & Opportunities

Facilitator: Thomas (VA)

Additional Resources:

• W: Workforce Certification (240 KB)

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EL: Data Use

Panelists: Stuber (KS), Murphy (UT)
Facilitator: Cochenour (SST)

Download PowerPoint Presentation:

• EL: Data Use (2.16 MB)

K12: High School Feedback Reports

Panelists: Tydeman (HI), Gosa (KS), Weaver-Randall (WA)
Facilitator: Sellers (SST)

Download PowerPoint Presentation:

• K12: HS Feedback Reports (6.46 MB)

Additional Resources:

• Hawaii P-20 College and Career Indicators Reports

K12: Growth Models

Panelists: Gibson (AR), Domagala (CO), Grant-Engle (MO)
Facilitator: Taylor (SST)

Download PowerPoint Presentation:

• K12: Student Growth Models (3.21 MB)

Additional Resources:

• Implementer's Guide to Growth (CCSSO)
• Policymakers' Guide to Growth Models for School Accountability: How Do Accountability Models Differ? (CCSSO)
• State Growth Models for School Accountability: Progress on Developing and Reporting

PS: Community College Feedback Reports

Panelists: Roddenberry (FL), Williams (IL), Pond (NC)
Facilitator: Brown (SST)

Download PowerPoint Presentation:

• PS: Community College Feedback Reports (2.22 MB)

Additional Resources:

• North Carolina Student Performance Report

W/CTE: The Workforce Data Quality Campaign

Panelist: Van Kleunen (NSC)

Additional Resources:

• Building Toward a Workforce Data Quality Campaign (WDQC) (63.7 KB)

W: Answering Policy Questions & Defining Decision-Relevant Reporting Strategies

Facilitator: Stevens (MD)

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P-20W: Confidentiality & Data Sharing Agreements

Panelists: Parisi (MS), Ogle/Flowers (MO), Ward/Boughton/Ewald (OH)
Facilitator: Sellers (SST)

Download PowerPoint Presentation:

• P-20W: Confidentiality & Data Sharing Agreements (2.23 MB)

P-20W: Identity Management

Panelists: Swiggum (GA), Hurwitch (ME)

Download PowerPoint Presentation:

• P-20W: Identity Management (2.59 MB)

P-20W: Centralized Data Systems

Panelists: Pennington (IA), Snow (ND)
Facilitator: Taylor (SST)

Download PowerPoint Presentation:

• K-12: Centralized Data Systems (2.36 MB)

P-20W: Engaging Stakeholders

Panelists: Keller (MA), Nelmes (NV)
Facilitator: Brown (SST)

Download PowerPoint Presentation:

• P-20W: Engaging Stakeholders (2.17 MB)

P-20W: Data Dictionary

Panelists: Goodner (FL), McKindles (IL), Packard (WI)
Facilitator: Chatis (SST)

Download PowerPoint Presentation:

• P-20W: Data Dictionaries (2.13 MB)

Additional Resources:

• .Net Tool for public access to the EDW DD

P-20W: Aggregate Reporting & Cell Suppression

Panelists: Peoples (DE), Mohr (MT), Cassel (NE)
Facilitator: Rodriguez (SST)

Download PowerPoint Presentation:

• P-20W: Aggregate Reporting and Cell Suppression (2.18 MB)

Additional Resources:

• Delaware Public School Profiles
• Delaware Public Data Reporting System
• Nebraska State of the Schools Report
• Nebraska Data Reporting System (DRS Public)
• NDE Data Access and Use Policy and Procedures
• Montana Student Records Confidentiality Policy
• Montana Student Records Confidentiality Training Video

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P-20W: Program Governance

Panelists: Kiehne (CT), McGrew (KY), Klein (OR)
Facilitator: Brown (SST)

Download PowerPoint Presentation:

• P-20W: Program Governance (2.26MB)

Additional Resources:

• Data Source: 2009-2010 Oregon Statewide Report Card (240 KB)
• Oregon Data Collection Committee website
• Oregon IT Managers Committee website
• Oregon Data Quality Workgroup website
• Oregon Data Warehouse Governance Committee website
• Oregon ALDER Executive Committee website

P-20W: Sustainability

Panelists: Wheeler (ID), Nelmes (NV), Packard (WI)
Facilitator: Chatis (SST)

Download PowerPoint Presentation:

• P-20W: Sustainability (2.13MB)

Additional Resources:

• SLDS State Support Team webinar on Sustainability (1.5 MB)
• Alternative Sources of Support for SLDS Work: SLDS Best Practices Brief (2.6 MB)

P-20W: Data Models

Panelists: London (MD), Wagner (MN), Koffink/Schwartz (NH)
Facilitator: Rodriguez (SST)

Download PowerPoint Presentation:

• P-20W: Data Models (2.21MB)

P-20W: Data Governance

Panelists: Reineke/Ewald (OH), Olson (SC)
Facilitator: Sellers (SST)

Download PowerPoint Presentation:

• P-20W: Data Governance (2.54 MB)

P-20W: Federated Data Systems

Panelists: Bryant, Thomas, Paik (VA)

Download PowerPoint Presentation:

• P-20W: Federated Data Systems (3.66 MB)

P-20W: Identifiers from Early Learning to P-20W

Panelists: Pennington (IA), Jenner (WA)
Facilitator: Cochenour (SST)

Download PowerPoint Presentation:

• P-20W: Identifiers from EC to P-20W (2.21 MB)

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Arkansas Oyster Identity Management

Panelists: Gibson & Holland (AR)

Download PowerPoint Presentation:

• AR Oyster Demo (1.14 MB)

Additional Resources:

• Oyster Information

Texas Student Data System

Panelist: Rawson (TX)

Download PowerPoint Presentation:

• TX Student Data System Demo (2.94 MB)

Rhode Island Data Hub

Panelist: Votta (RI)

Download PowerPoint Presentation:<

• RI Data Hub (1.50 MB)

Additional Resources:

• RI Data Hub: How the Hub Works (93.9 KB)
• Youth at Risk of DCYF-Schools Involvement
• RI Data Hub Web Page

Florida Supply & Demand Model

Panelist: Whitfield (FL)

Download PowerPoint Presentation:

• FL Supply and Demand Demo (322 KB)

Additional Resources:

• October 2011 Florida Regional Workforce Board Supply/Demand Report
  
• October 2011 Florida Statewide Supply/Demand Report
  
• Google's Public Data Explorer

South Carolina Assessment Management

Panelist: Olson (SC)

 

Massachusetts SIF Project

Panelist: Perez-Rossello (MA)

 

Maryland EC Feedback Reports

Panelist: London (MD)

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Community College Feedback Reports

Facilitator: Brown (SST)

Additional Resources:

• North Carolina Student Performance Report

Tracking Postsecondary Students across State Lines

Facilitator: Taylor (SST)

P-20W Data Standards

Facilitator: Sellers (SST)

School Readiness

Facilitator: Illgen (SST)

RTT Early Learning Data Systems

Facilitator: Cochenour (SST)

Privacy & Confidentiality

Facilitator: Rodriguez (SST)

Workforce Policy Questions

Facilitator: Stevens (MD)

Workforce Technical Linkages

Facilitator: Holman (IA)

Including CTE Data in SLDSs

Facilitator: Enright (OH), Eddy (CO)

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