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Concurrent Session VI Presentations

Thursday, February 14, 2013
9:00 - 10:00


VI–A: Best Practice: Nightly Data Collection

James McMahon, Louisiana Department of Education
Kamal Kumar, Otis Educational Systems, Inc.

The Louisiana Department of Education found itself needing more data for analysis and reporting. However, the department wanted to limit or reduce the burden placed on the districts and charter schools to provide such data. This session will address how Louisiana, working with its statewide longitudinal data system (SLDS) partner, implemented a process and system that collects and loads data into the SLDS nightly in an automated manner. It is a simple, quick, non-intrusive solution that has relieved a major headache for the state as well as its districts. The source systems providing the data are hosted at various sites across the state and outside the state. Louisiana is now considering expanding this solution to collect data statewide and completely removing the state reporting requirement from its districts. Additionally, this may also be the solution to support the Partnership for Assessment of Readiness for College and Careers (PARCC) requirement for nightly data.

Download PowerPoint Presentation:

Best Practice: Nightly Data Collection Microsoft PPT File (95 KB)


VI–B: SLDS Session: Establishing, Documenting, and Institutionalizing K–12 Data Governance Policies and Processes

Corey Chatis, SLDS State Support Team
Christina Tydeman, Hawaii State Department of Education
Bill Huennekens, Washington State Office of Superintendent of Public Instruction
Kathy Gosa, Kansas State Department of Education

This panel discussion will address the critical components of P–20 data governance, including lessons learned and success stories from Washington, Kansas, and Hawaii. Hawaii will discuss the governance structure and data resolution process. Washington will discuss roles and decisionmaking authority and its data management committee. Kansas will walk through the governance escalation process and the data steward board. This discussion will be followed by small-group breakouts to discuss participants' specific questions/challenges.

Download PowerPoint Presentation:

SLDS Session: Establishing, Documenting, and Institutionalizing K–12 Data Governance Policies and Processes Microsoft PPT File (2.73 MB)


VI–C: Virginia Longitudinal Data System–Accessing Multiple Datasets and Merging Records

Matthew Bryant, Virginia Department of Education
Will Goldschmidt, Virginia Information Technologies Agency (VITA)
Jeremy Adams and Aaron Schroeder, Virginia Tech University

The Virginia Longitudinal Data System (VLDS) provides researchers with access to data from multiple datasets. These data are available only after cohort records from the datasets have been matched, requiring either a common identifier or performing matching routines. This presentation will provide a description and demonstration of the solution used by the VLDS and will address some of the challenges presented with working with multiple, disparate datasets.


VI–D: Ensuring Data Governance Across the P–20W Spectrum

Keith Brown, SLDS State Support Team
Melissa Beard, Washington State Office of Financial Management
Michael Taquino, National Strategic Planning and Analysis Research Center (nSPARC) at Mississippi State University

This session will be facilitated by Statewide Longitudinal Data System (SLDS) State Support Team member Keith Brown. The session will cover transitioning from a single-sector data governance structure to a P–20W data governance structure, strategies for engaging relevant stakeholders, roles and responsibilities, decisionmaking processes, accountability, and mandated or collaborative governance. Representatives from Washington and Mississippi will present their P–20W governance best practices and lessons learned, with an opportunity for discussion.

Download PowerPoint Presentation:

Ensuring Data Governance Across the P–20W Spectrum Microsoft PPT File (1.86 MB)


VI–E: Anywhere, Anytime, Over Time: Longitudinal Data to the Teacher Desktop

David Uhlig, Charlottesville City Public Schools (Virginia)
Bethann Canada, Virginia Department of Education

In Spring 2011, Charlottesville City Schools was awarded a Longitudinal Data Systems grant through the Virginia Department of Education and the U.S. Department of Education. The district's proposal was to integrate Pearson Inform with its PowerSchool Student Information System (SIS) to bring disparate assessment data together in one interface in a FERPA-compliant manner to allow teachers and administrators to implement academic improvement plans for all students. This presentation and demonstration will highlight the following aspects of the grant criteria: linking student data with teachers responsible for their instruction, providing data on teacher and principal evaluation systems, and providing teachers and principals with information on student growth and achievement.

Download PowerPoint Presentation:

Anywhere, Anytime, Over Time: Longitudinal Data to the Teacher Desktop Microsoft PPT File (2.88 MB)


VI–F: Growth and Enhancement of Montana Students (GEMS)– Montana's Statewide Longitudinal Education Data System

Jamey Ereth and Sue Mohr, Montana Office of Public Instruction
Michael Tonderum, Aspect Software, Inc.

This presentation will give an overview and demonstration of Montana's new statewide longitudinal data system that provides access to multiple years of data and interactive reports on student achievement, graduation rates, enrollment, program and course offerings, district and school profiles, the National Assessment of Education Progress (NAEP), and financial information reported by school district, to name a few. Additionally, Growth and Enhancement of Montana Students (GEMS) provides users the ability to compare Montana schools side by side.

GEMS is based on the Microsoft Business Intelligence offering. Montana also has added some third-party components in the mix to help it efficiently manage metadata and business process workflows inside the system.

In this presentation, we will focus on the GEMS Web portal and demonstrate all of its functionality and/or we could add on other areas of interest, such as how the project developed by discussing our roadmap from the planning phase into our implementation phase; we could also discuss our Data Governance process that we have developed along with the GEMS project, or get technical about the framework and platform–or all of the above.


VI–G: Approaches to Agency Restructuring Toward Common Goals

Robin Taylor, SLDS State Support Team
Kurt Kiefer, Wisconsin Department of Public Instruction
Kim Nesmith, Louisiana Department of Education
Jeff Noel, District of Columbia Office of the State Superintendent of Education

Each presenting state in this session will describe its plan for restructuring toward common goals within its own agency or as a collaborative process involving other state agencies. Presenters will detail reasons behind restructuring, lessons learned so far in the process, and their vision for the finalized agency structure. States will also provide examples of establishing common goals, lessons learned in agency restructuring, and ways they used the statewide longitudinal data system to assist in agency restructuring.

Download PowerPoint Presentation:

Approaches to Agency Restructuring Toward Common Goals Microsoft PPT File (766 KB)


VI–H: Beyond Data Standards and Cleansing: Steps to Improve Information Quality

Cyndi Holleman, Florida Department of Education

Florida has had an automated student and staff reporting system in place for more than 25 years and uses many data indicators for the state's high-stakes accountability and funding system. Full-time equivalent (FTE), class size initiatives, graduation and dropout rates, discipline data, and highly qualified teacher data are a few of the high-profile data categories required by state and federal legislation. This session will highlight the procedures and various data reports used to ensure the accuracy and validity of electronically submitted student and staff data.


VI–I: A School Turnaround Model With Unprecedented Results! Use of New Technology to Measure and Guide Progress

Kari Yeater, North Monterey County Unified School District (California)
Nina Rosete and Dawn Verdick, iResult, LLC

This session will describe how a district with three Turnaround Schools won a $16 million school improvement grant, increased its academic performance index by an average of 40-plus points, doubled the number of students who went on to attend college, and received federal monitoring's implementation rating of "flawless"–all through the use of impact management technology. The secret was realizing that academic problems are often caused by a combination of social, learning, and behavioral challenges. Using a model of community-centric education reform, educators and non-profit organizations shared responsibility for addressing these challenges to improve academic results. Using iResult's Impact Management Solution, schools and non-profits shared student data, identified real-time needs, and executed programs to fill the gaps and get students back on track.

Download PowerPoint Presentation:

A School Turnaround Model With Unprecedented Results! Use of New Technology to Measure and Guide Progress Microsoft PPT File (9.14 MB)


VI–J: Data Standards for Content: Granular Learning Standards, Learning Resources

Richard Culatta, U.S. Department of Education
Jim Goodell, Quality Information Partners
Douglas Levin, State Educational Technology Directors Association (SETDA)
Michael Jay, Educational Systemics

Since the 2012 Data Conference, there have been significant new developments related to learning standards, education resources (including open educational resources and assessment repositories), and corresponding data standards. This session will examine key developments, including those related to the Common Core State Standards-Granular Identifiers and Metadata (CCSS-GIM) project, the Common Education Data Standards (CEDS) Version 3 release, the Learning Registry, and the Learning Resource Metadata Initiative (LRMI).

Download PowerPoint Presentation:

Data Standards for Content: Granular Learning Standards, Learning Resources Microsoft PPT File (10.6 MB)

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