Concurrent Session II Presentations


Wednesday, July 8, 2015
3:30 pm – 4:20 pm


II–A: Oh My Gosh (OMG)! Civil Rights Data Collection (CRDC)! North Carolina’s Transition From Local Education Agency (LEA) to State Education Agency (SEA) CRDC

Terra Dominguez and Betsy Baugess, North Carolina Department of Public Instruction

    North Carolina (NC) has submitted the Civil Rights Data Collection (CRDC) on behalf of its local education agencies (LEAs). Please join the NC Office of Civil Rights (OCR) Coordinator for a conversation about the challenges and successes of this consolidated submission project. Discussion points will include an overview of the requirements review, the preparations involved in coordinating the Student Information System (SIS) with the CRDC, as well as the state education agency (SEA) outreach that encouraged collaboration and communication with its LEAs. We will also share lessons learned and the future of the School Year (SY) 2015–16 CRDC SEA Submission.

    Complexity: Entry Level

Download Zipped PowerPoint Presentation:

II–B: The Role of Facilities-Related Data in School District and State Planning

Mary Filardo, 21st Century School Fund
Bob Gorrell, New Mexico Public School Facilities Authority

    Even as school districts have reported on their F-33 surveys—on which they spent nearly $1 trillion in total capital outlay in Fiscal Years 1995 through 2011 and because of which, at the end of FY 2012, they find themselves with $400 billion in long-term debt—states and school districts too often have insufficient data on which to responsibly allocate and manage capital, operations, and maintenance funds for facilities. During the last decade, the state of New Mexico has implemented new facilities-related data practices that are enabling more effective planning and more cost-efficient operation of facilities. In this session, the presenters will identify the data elements that every local district and state needs for effective facilities planning, present solutions to data-collection challenges, and describe key features of effective tools for managing facilities data. Both the generators and the customers of facilities data will benefit from the insights shared in this session.

    Complexity: Intermediate Level

Download Zipped PowerPoint Presentation:

II–C: Anonymized Wage Data Interchange System (AWIDS)

Neal Gibson, Arkansas Research Center

    The Workforce Innovation and Opportunity Act (WIOA) requires that reporting be based on terms of employment and wages after completion of workforce-funded programs. However, many participants of programs in one state find employment in another. Current solutions for this problem—Wage Record Interchange System (WRIS), WRIS2, and individual agreements between states—all require states to submit social security numbers (SSNs) for such requests. This presentation outlines a method by which states can request and send wage data anonymously without an SSN ever having to leave the state. Current research on a similar approach for anonymous probabilistic matching with names and date of birth when the SSN is not available will also be demonstrated.

    Complexity: Intermediate Level

II–D: How to Partner With the Regional Educational Laboratories (RELs) to Take Better Advantage of Data in Your Longitudinal Data System

Kasia Razynska, Regional Educational Laboratory Mid-Atlantic
Stephen Meyer, Regional Educational Laboratory Central
Terri Akey, Regional Educational Laboratory Northwest
John Hughes and Jessica Folsom, Regional Educational Laboratory Southeast
Patricia Kannapel, Regional Educational Laboratory Appalachia

    Five Regional Educational Laboratories (RELs) will discuss ways they support statewide longitudinal data systems (SLDSs) by highlighting current research and technical assistance projects in their regions. Learn about REL Central’s data-sharing partnership with a state to facilitate survey collections, REL Appalachia’s dual enrollment/dual credit data catalog and quantitative study, REL Southeast’s study on principal staffing patterns, as well as REL Northwest’s partnership with Alaska’s SLDS team and REL Mid-Atlantic’s Longitudinal Data Use Research Alliance. In addition to an overview of these initiatives, REL researchers will discuss the challenges, exciting opportunities, and lessons learned from their collaborations with states around longitudinal data systems.

    Complexity: Entry Level

Download Zipped PowerPoint Presentation:

II–E: Oklahoma Cost Accounting System

Nancy Hughes and Mike Penny, Oklahoma State Department of Education
Dean Hupp, Hupp Information Technologies

    The Oklahoma Cost Accounting System was developed for the Oklahoma State Department of Education as a complete solution to the collection and reporting of education-related revenue and expenditures. Expenditure and revenue data are collected, cleansed, and then reported to the districts, the public, and the U.S. Department of Education using national standards instituted by the National Center for Education Statistics. Please join us as we discuss the lessons learned during the implementation of this system.

    Complexity: Intermediate Level

Download Zipped PowerPoint Presentation:


II–F: Clarity From Confusion: State Strategies Supporting Alignment of Early Childhood Data to Answer Critical Questions

Carissa Zakers, U.S. Virgin Islands Department of Education
Lauren Wise and Missy Cochenour, Longitudinal Data System (SLDS) State Support Team
Dale Epstein, Child Trends

    As states begin to implement their Early Childhood Integrated Data Systems, they are faced with the challenge of aligning program data across agencies that have different regulatory standards and different data systems. In this session, states will share their strategies to align multiple program data systems into a comprehensive system to better serve children and families. They will share how the alignment has provided them the flexibility to answer any number of program and policy questions.

    Complexity: Intermediate Level

II–G: Sharing Our Unpublished Publications

David Weinberger, Yonkers Public Schools (NY)
Robert Rodosky, Jefferson County Public Schools (KY)
Brad McMillen, Wake County Public Schools (NC)
Glynn Ligon, ESP Solutions Group

    Local education agencies (LEAs) and state education agencies (SEAs) frequently wish to know each others’ research, evaluation, assessment, statistical findings, and state and federal reporting methodologies. We seek to share our wealth of publications; but despite Google, individual organization’s websites remain obscure or incomplete in the materials they post. The Education Resources Information Center (ERIC), journals, and other sources “jury out” many useful resources. In response, www.ARNIEdocs.info, a searchable, open database for education agencies, was launched with the participation of members of the American Educational Research Association (AERA) Division H, Directors of Research and Evaluation, and other organizations. This panel will discuss ARNIE’s use by LEAs, SEAs, and higher education to create topic-centric libraries and other shared resources.

    Complexity: Intermediate Level

Download Zipped PowerPoint Presentation:

II–H: Improving the Quality of State Education Data: Implications for Providing Actionable Information to Stakeholders

Heather Boughton and J. Christopher Woolard, Ohio Department of Education

    Recognizing that inaccurate data can adversely impact students’ educational opportunities, the Ohio Department of Education recently created the Office of Data Quality, with the stated purpose of improving the overall quality of Ohio’s education data. This presentation will outline the actions the state is taking to improve both internal quality assurance practices and supports for the field as the state reports and uses data. This presentation will then address the implications that these actions have for Ohio in terms of providing timely and actionable information to a range of stakeholders through such systems as the Ohio School Report Cards.

    Complexity: Entry Level

Download Zipped PowerPoint Presentation:

II–I: Partnering for Statewide Longitudinal Data System (SLDS) Solutions

Glenn Meyer, Nevada Department of Education
Bethann Canada, Virginia Department of Education
Will Goldschmidt, Center for Innovative Technology

    This presentation will provide an overview of the functionality and benefits of partnering for statewide longitudinal data system (SLDS) solutions. Working with the Center for Innovative Technology, a nonprofit technology organization, the state of Nevada adapted the Virginia Longitudinal Data System (VLDS) to implement the Nevada P–20 to Workforce Research Data System (NPWR). The VLDS/NPWR are end-to-end SLDS solutions that provide researcher portals, agency governance, automated email notifications, and reports by securely matching data among K–12, higher education, and workforce databases. Come see how VLDS/NPWR support research and generate dynamic P–20 reports while producing cost-savings and technology benefits from this interstate partnership.

    Complexity: Intermediate Level

Download Zipped PowerPoint Presentation:

II–J: School Courses for the Exchange of Data (SCED) Finder—A New Way to Access SCED Codes

Lee Rabbitt, Pawtucket School Department (RI)
Michael Bryan, Colleen Spagnardi, and Nicole Ifill, RTI International

    This presentation will introduce attendees to a new online tool, the School Courses for the Exchange of Data (SCED) Finder, which helps school staff, researchers, students, and parents understand the components of the SCED Framework and assists users in coding courses consistently and exporting course lists in an accessible format. SCED can be used to compare course information, maintain longitudinal data about student coursework, and efficiently exchange coursetaking records. In addition, SCED codes allow researchers to analyze national- and state-level coursetaking patterns.

    Complexity: Entry Level

Top