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Concurrent Session VIII Presentations

Thursday, July 18, 2013
3:00 pm – 4:00 pm

VIII–A: Common Education Data Standards (CEDS) Connect Tool—Understanding EDFacts Data Groups

Ross Santy, U.S. Department of Education

    At the 2013 MIS Conference in February, the U.S. Department of Education presented its plan to describe the uses of Common Education Data Standards (CEDS) Elements within the construction of aggregate EDFacts Data Groups using the CEDS Connect Tool. This session will provide an update to that conversation, focusing on the work that’s been done to prepare connections for a critical subset of EDFacts Data Groups while documenting the source systems used within seven states in the CEDS Align Tool. Online demonstrations of published Connections and Alignment maps will be used to initiate and guide the conversation in this interactive session.

VIII–B: Fiscal Coordinators’ Round Table Discussion (Part 1)

Glenda Rader, Michigan Department of Education
Susan Barkley, Kentucky Department of Education
Stephen Cornman, National Center for Education Statistics

    Once a year we submit school district financial data to the National Public Education Financial Survey (NPEFS) and Survey of Local Government Finances: School Systems (F-33). As you complete the survey, you may find those odd little revenues and expenditure items and question, “Am I reporting this correctly?” Here is your opportunity to discuss various financial reporting dilemmas with your colleagues in other states. Bring your questions and answers and be prepared to discuss issues like these: where to code revenue and expenditure categories on the F-33 and NPEFS; when to record various facility acquisition costs as capital vs. contracted services; where to code expenditures incurred by one district but paid on behalf of students in another district without distorting the per-pupil amounts; how to account for Indirect Cost Recovery without distorting actual expenditures; how to record sub-grantee revenue and expenditures so they do not distort the individual or statewide reports; how to record Charter School Operations; how to record Post Employment Benefit cost under new GASB Pronouncements; when to consider an activity a district rather than an agency/student activity; and how various states check district data quality before submitting to the NPEFS and F-33.

VIII–C: Got Metadata? Multiple-State Common Instructional Tagging Initiative

Sarah McManus, North Carolina Department of Public Instruction
Don Ginder, CELT Corporation
Christina Clayton, Georgia Department of Education
Jim Goodell, Quality Information Partners, Inc.

    Many states are in the process of creating or identifying instructional and professional development resources as well as assessment items for instructional improvement. Come hear how several states have worked together to agree on a common way to make their instructional resources discoverable through the use of metadata. Working with two standards groups (Learning Resource Metadata Initiative [LRMI] and Common Education Data Standards [CEDS]), these states have agreed on the values and definitions they will use when tagging their content and assessment materials. This will promote cross-state sharing based on this trusted and agreed-upon design.

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VIII–D: Ensuring Effective Data Use: Strategies for Success

Robin Taylor, AEM Corporation
Corey Chatis, SLDS State Support Team

    Creating a longitudinal data system provides almost endless possibilities for stakeholders to use data to inform their decisions and influence their behaviors. However, many states have learned the hard way that “build it and they will come” doesn’t hold true. Whether you are in the planning stage of your statewide longitudinal data system (SLDS) or reaching the end of your grant, it is always the right time to develop a plan and implement strategies for ensuring the SLDS becomes an essential information resource. This session will focus on the critical components of an effective, comprehensive data-use strategy and include state examples.

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VIII–E: Statewide Longitudinal Data System (SLDS) 2020 and Beyond: An Approach to Strategic Planning and Sustainability

Sara Kock, South Dakota Department of Education
Kamal Kumar, Otis Educational Systems, Inc.

    Project sustainability and strategic planning are key facets to the successful implementation and long-term use of a statewide longitudinal data system (SLDS). In this session, South Dakota will share its approach of using a roadmap to promote sustainability, define current and future SLDS initiatives, identify needs based on user input, and outline the vision of SLDS for future years. Panelists will also describe the processes for gathering feedback, collecting new requirements, and prioritizing enhancements, with tips for success and lessons learned.

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VIII–F: Reports, Research Briefs, and Datasets—Washington’s P–20W Deliverables

Katie Weaver Randall and Vivien Chen, Washington State Office of Financial Management
Liz Coker, Washington State Department of Social and Health Services

    Washington’s P–20W grant has funded a portfolio of research and reporting projects. The intent of these projects is to generate meaningful analysis and research for stakeholders and inform the P–20W data warehouse effort. This session will cover approaches to sharing, analyzing, and interpreting data and selected results from two projects: (1) the Social Services Data to Information Project, which links education and social and health services data; and (2) the longitudinal followup of a cohort of ninth grade students, which demonstrates the use of longitudinal and crosssector data. Lessons learned, opportunities, and next steps will also be covered.

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VIII–G: Data Dashboard Development for PK–20 Educational Improvement

Ann Nielsen, Barnaby Wasson, Michael Maas, Kelly Morris, and Michelle Rojas, Arizona State University

    Supported by two grants—a $34.3 million Teacher Quality Partnership Grant and a $43.8 million Teacher Incentive Fund grant—Arizona State University has created and implemented a data dashboard that serves educators, from the pre-service level at the university to in-service levels in schools statewide. Three focal areas of the grants are teacher preparation, teacher effectiveness, and teacher retention. This session will review the ongoing project structure, Year 3 successes and additions, and lessons learned in relation to developing an integrated longitudinal data and visualization system across two large-scale implementation grants that are integrated into The Mary Lou Fulton Teachers College. Presenters will emphasize and showcase the ongoing development of linking student growth with teacher evaluations to inservice teachers while extending teacher evaluation to teacher preparation in order to create a data dashboard that supports using data for teacher preparation, instructional decisionmaking, and human resource management.

VIII–H: Harnessing the Ecosystem: New York Education Data Portal (NY EDP) as Open Platform

Larry Fruth, SIF Association
Amrit Singh, New York State Education Department
Greg Nadeau, Public Consulting Group
Alex Jackl, Choice Solutions, Inc.

    The New York Education Data Portal (NY EDP) is the central system linking New York’s $700 million Race to the Top initiative. The NY EDP is notable for its application to all parent/guardians as well as educators and its commitment to open standards, open source, open content, and open platform interfaces. Central to the NY EDP design is a commitment to leveraging inBloom, the Learning Registry network, and Schools Interoperability Framework (SIF) 3.0 shared services. Presenters in this session will provide an overview of the program and provide direction for states, districts, and vendors looking to leverage and contribute to the open, collaborative community.

VIII–I: Beyond Borders: Linking Education and Workforce Data Across State Lines

Hans L’Orange, State Higher Education Executive Officers Association (SHEEO)
Melissa Beard, Washington State Office of Financial Management
Christina Tydeman, Hawaii State Department of Education

    This session will offer an update on the Western Interstate Commission for Higher Education (WICHE) efforts to pilot a multistate data exchange incorporating information from K–12, postsecondary education, and workforce data systems. The exchange provides comprehensive information about how human capital is created and deployed within a region using data from multiple state systems and investigates questions about student performance in postsecondary institutions and the workforce. Topics covered will include how the exchange operates, findings from an initial exchange of data, and perspectives from participating states in using the data for policy and practice purposes.

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VIII–J: Data Auditing in an Urban School District—Improving the Practice of Data-Driven Decisionmaking

Crystal Aker and Margaret Frey, Springfield City Schools (Ohio)

    How do staff, both certified and classified, collect, use, and analyze data in their practice? This is the question a team of researchers used to design a survey for 1,000 staff members in Springfield City Schools in Ohio. After piloting and refining the questions, several interesting facets of data practices for each type of staff, as well as areas of improvement in the data system as a whole, were discovered. In this session, the methodology and survey questions will be shared as well as recommendations for others who wish to conduct a survey for this purpose.

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