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Concurrent Session VI Presentations

Thursday, July 18, 2013
11:30 am – 12:30 pm

VI–C: Data Analysis Technical Assistance Community of Practice in Education (DATA-COPE) State Education Agency (SEA)/Local Education Agency (LEA) Meeting

Dorothyjean Cratty, National Center for Education Statistics
Jared Knowles, Wisconsin Department of Public Instruction

    This will be a group meeting of state education agency (SEA) and local education agency (LEA) staff involved in conducting and/or vetting analysis using their agencies’ administrative data to share information on statistical methods and resources. This is the core user group of the broader Data Analysis Community of Practice in Education (DATA-COPE) where agency analysts can draw on the expertise of each other and of researchers capable of helping the agencies increase statistical capacity. If you are not an SEA or LEA analyst but are interested in participating in the broader community of practice, you are welcome to attend the open DATA-COPE Concurrent Session VII-C.

VI–D: P–20W Data Standards for More Successful Student Transitions and Life-Long Learning

Lee Rabbitt, Rhode Island Department of Elementary and Secondary Education
Hans L’Orange, State Higher Education Executive Officers Association (SHEEO)
Jim Goodell, Quality Information Partners, Inc.

    The presenters will examine how the standard data vocabulary defined by the Common Education Data Standards (CEDS) can be used for “data backpacks” that move with the learner from early learning institution to K–12 school to postsecondary institution; how comparable data from early learning supports K–12 learning, from K–12 supports postsecondary entry and success, and how cross-domain data can be used as feedback to improve program effectiveness. The presenters will also discuss the recent steps by the CEDS initiative to make the standards more seamless across the P–20W spectrum.

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VI–E: Transforming Raw Data Into Actionable Information Through Robust Electronic Reporting

Denise Cantalupo, Sarasota County Schools (Florida)
Teri Casteelo, Thinkgate

    Technology is increasing the quantity and quality of data we can gather as educators. However, it can be difficult to combine this raw information into a form that is valuable to administrators and teachers alike. The presenters will discuss how, through custom-developed electronic reporting functionality, Sarasota County Schools (SCS) is making strides to change the way data are accessed by, and delivered to, educators. From its high-risk student reports to postsecondary reports, SCS is using data reporting to give users at every level quick tools to combine specific data points that can’t be retrieved together elsewhere.

VI–F: EDFacts Shared State Solution Rolls On

Tom Ogle, Missouri Department of Elementary and Secondary Education
Steve King, ESP Solutions Group

    The open-source EDFacts Shared State Solution, ES3, continues to expand. More states have joined this collaborative effort to ease their reporting burden. Participating states have all made progress on reducing their burden and improving the quality of their submissions. They have reduced the risk associated with single EDFacts coordinators and minimized the workload associated with “EDFacts Season.” Having multiple states supporting the shared effort has led to economies of scale and the inclusion of features that could not be justified in one-off efforts. Come see what this license-free software can do for you and how to join the effort.

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VI–G: The Future Is Now: How Arizona Is Transitioning From Plans to Action

Mark Masterson, Arizona Department of Education

    Learn about Arizona’s unique approach to creating a plan for a new statewide educational data system. Realizing that a comprehensive system is more than a statewide longitudinal data system (SLDS), the Arizona Department of Education embarked on a year-long research project to design a system for educators by educators. The plans are complete and implementation has begun. Participants will hear how Arizona has caught up to the pack and is beginning to deliver on its promise of Education Intelligence and the real-time, actionable data educators need to transform education.

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VI–H: Data Profiles and Certification: Quality Control From the Local Education Agency (LEA) to the State Education Agency (SEA) and Back!

Larry Fruth and John Lovell, SIF Association
Rob Curtin, Massachusetts Department of Elementary and Secondary Education
John Kraman, Oklahoma State Department of Education

    The local educational authority collects and manages the data; the state educational authority receives the data. Now what should happen with the data if it is not aligned to each other’s perceived expectations? This session will focus on how the School Interoperability Framework (SIF) profiles and certification are working to streamline expectations between local education agencies (LEAs), state education agencies (SEAs), and vendor products all with the common goal to provide students with the best education possible.

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VI–I: IDs and Cohorts Galore—Washington’s P–20W “PRO” Model

John Sabel and Tim Norris, Washington State Office of Financial Management

    Washington has developed a P–20W data model based on relationships between Person, Role, and Organization (PRO). The model encompasses comprehensive education and workforce data as well as selected noneducation data in support of identity management. Identity management for the data warehouse takes place in a separate database environment, and an internally created “P–20W ID” is passed along with related data into the warehouse. This presentation will (1) describe Washington’s P–20W PRO model, (2) describe how external and internal cohorts will be created and handled in the data warehouse environment, (3) identify and describe the research IDs that will be created and stored as part of data warehouse operations, and (4) provide examples illustrating how the PRO data model can be mapped to the Common Education Data Standards (CEDS) data model.

VI–J: State Education Agency (SEA) Support for Civil Rights Data Collection (CRDC)

Melanie McCalmont, Wisconsin Department of Public Instruction
Charlotte Bogner, Kansas State Department of Education
Marlene Dorenkamp, Iowa Department of Education

    For the Civil Rights Data Collection (CRDC) Universe Survey in 2012, three states (Wisconsin, Kansas, and Iowa) assisted local education agencies (LEAs) with self-reporting by providing data files. Although the CRDC is required only by LEAs, all state education agencies (SEAs) are affected by survey results that reveal quality gaps or misinterpretations. In this session, the states will report on their technical systems and offer lessons learned for other SEAs considering CRDC data support as a value-added service. The panel will discuss ways to increase data quality, reduce burden, and strengthen collaborative data relationships with LEAs. Suggestions for survey technical support and communications will also be covered.

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