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22nd Annual MIS Conference 2009

Concurrent Session IV Presentations

Wednesday, February 18, 2009
3:00 - 4:00

IV–A Built and Re-built for Success!
Barbara Roewe, Jim Campbell, and Duane Brown, Oklahoma State Department of Education
Aziz Elia, CPSI, Ltd.
    The Wave, Oklahoma's State Student Information System, is in the midst of the most successful year. Huge hurdles have been overcome, from contracting with state vendors, to establishing district vendor and district requirements, to changing the architectural configuration of the Wave. "What we know now but wish we would have known then" was discussed—as was how they have kept stakeholders involved in the transformation.

Sessions in Statewide Data Systems (SDS) track:

IV–B Workshop: Moving Data Between and Across Entities for a Comprehensive PK-20 Student Record, Part II
Shadd Schutte, Wyoming Department of Education
Peter Coleman, Virginia Department of Education

    With the current economic downturn, schools, districts, states and higher education entities are faced with higher rates of student mobility with families that are in financial crisis. In a recent news article, this was highlighted with a story of 50 students in one week who had become homeless because of foreclosures. Each family was struggling to keep the students in school, and student mobility was causing issues for the educational institutions as the students were now considered part of the transient mobile population and appeared on rolls of more than one school.

    The Schools Interoperability Framework Association is working to provide a comprehensive collection of data elements that comprise a Student Record Exchange (SRE) to support appropriate and rapid placement to support continued student learning. Attendees joined presenters in a two-part working session. In Part One—they reviewed and worked on current PK-12 student record components, explore missing areas and encourage discussions on needed parts. In Part Two—they focused on the work between the PK-12 and the higher education community and identified data needs for student record movement.

Sessions in Schools Interoperability Framework (SIF) track:

IV–C Reality Check: How FERPA Guidelines are Handled by All Levels of the Education System
Kathy Gosa, Kansas State Department of Education
Bertha Doar, Rockwood School District (Missouri)
Lee Hoffman, National Center for Education Statistics
Barbara Clements, ESP Solutions Group
    The Family Education Rights and Privacy Act (FERPA) and U.S. Department of Education (ED) guidelines require that education data collectors have procedures to prevent inappropriate disclosure of student records. Participants in this session discussed policies and procedures used by local education agencies (LEAs), state education agencies (SEAs), ED, and vendors to protect the confidentiality of student data.

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Sessions in Data Use/Data Standards track:

IV–D Eureka! California Finds Gold Using Electronic Transcripts
Martha Friedrich, California School Information Services
Mark Johnson, National Transcript Center
    California recently launched an academic and placement records transfer module, the CSIS Transcript Center, which is an initiative through California School Information Services (CSIS) and its technical partner, the National Transcript Center (NTC). The California system needed to take into account a wide variety of issues, including an extremely difficult state funding environment. In the end, they implemented a system that not only meets all of our needs but also brings advanced thinking on technical architecture, data integration processes, and business model (i.e., who pays, cost structure). Attendees learned how California is implementing a pioneering and sustainable record/transcript system.

Sessions in Statewide Data Systems (SDS) track:

IV–E Data Governance—Best Practices
Barbara Timm, U.S. Department of Education
Charlotte Bogner, Kansas State Department of Education
    This session explored best practices for implementing and sustaining data governance. States and the U.S. Department of Education described what they are doing to implement and operate data governance and how they are overcoming the barriers and taking advantage of the opportunities that emerge.

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Sessions in EDFacts track:

IV–G Beyond the 10 Essential Elements: What Else Does the Data Quality Campaign (DQC) Survey Tell Us?
Nancy Smith, Data Quality Campaign
    In this session, the presenter reviewed findings from the annual Data Quality Campaign (DQC) survey beyond the Yes/No status of each element. The discussion addressed actions that can help make a good data system and lead to useful and usable data for stakeholders. They also discussed data quality issues such as match rates when sharing data across institutions and statistical analyses that can help identify problematic data. Finally, Element 7 (collecting student-level college-readiness scores) was specifically discussed based on results from the annual survey and a more in-depth analysis and report produced by DQC based on activities in a few states.

Download Zipped PowerPoint Presentation:

Sessions in Longitudinal Data Systems (LDS) track:

IV–H Navajo Sovereignty in Education Act: Data Usage to Empower the Navajo Nation
Kalvin White and Patrick Galvin
Department of Dine Education, Navajo Nation
    This presentation highlighted the development of the Navajo Nation Accountability System. It provided information on education as an issue of sovereignty. It discussed the challenges the Navajo Nation is faced with in data collection, management and analysis. It evidenced how the Navajo Nation accountability system strengthens the Nation, builds human capital, supports self-determination, and leads to stronger schools and communities.

Sessions in Data Use/Data Standards track:

IV–I A Conceptual Structure of an Educational Data System (EDS) and Business Agility: Developing for Change
Enrico Yap, Nathan Clinton, and Damon Corrigan Washington State Office of Superintendent of Public Instruction
    This session describes a conceptual structure of an educational data system (EDS). An EDS is a system that primarily includes a student information system (SIS), a human resource system for educational employees, and metrics derived by complex mathematical methods. Presenters will list examples of the uses of a SIS, emphasizing the policy questions one would ask of this system. The only thing we can count on is change. For software developers, this means constant updates to our systems. In an industry where resources are tight, organizations need to design systems that can be changed with minimal money and time. How does an organization accomplish this? Do software development frameworks still have a place in the current technology landscape? How can service oriented architecture (SOA) be leveraged in the education industry? What other options are out there? Washington State Office of Superintendent of Public Instruction (OSPI) software developers will discuss their approach to these problems by showing examples of their current work and talking about what they have planned for the future.

Sessions in Washington State track: