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NCES Winter Forum and 19th Annual Management Information Systems Conference, 2006 (MIS 2006): Let the Sun Shine on Your Data

Demonstration Descriptions

Data Warehouse and Statewide Connections
Willie McIntosh, Rick Whitehead, and Gary Griffin, Third Day Solutions

Third Day Solutions, which has statewide projects in education, student management software, numbering, and data warehouse development, will also have on display information on disaster management that was most effective during Katrina, how Mississippi used the Mississippi Student Information System to help with post-Katrina student needs, ability to forward student files to distant school districts, and the loss of no collectable data.  Third Day will also show how disaster recoverable plans work with first-hand knowledge with different databases.

Effective Data Modeling Solutions for Grants Management
Dan Carier, Randy Arnold, and Debbie Taggart, MTW Solutions

Data Models developed by MTW Solutions support all types of Grant Applications at six State Education Agencies.  These models, which support the full life cycle of events for Grants, can also be extended to support information collections outside the Grants Management area with no modifications to the tools, data models, or data standards.  Provide a hardcopy or link to a current data collection, and let us demonstrate how quickly we can implement an effective solution at your organization.

Handbooks Online: Version 3.0 and North Dakota’s Customization Tool
Tolani Adeboye and Nzinga Damali-Cathie, Council of Chief State School Officers
Beth Young, Quality Information Partners
Lisa Fox and Tracy Korsmo, North Dakota Department of Public Instruction

Version 3.0 of the National Center for Education Statistics (NCES) Handbooks Online went live on the NCES website in October 2005.  The Handbooks Online provides guidance on consistency in data definitions and maintenance of education data, so that such data can be accurately aggregated and analyzed.  This updated version contains many new features including additional content and element history.  In this demonstration, we will give an overview of the updates and show how to use the new features.  In addition, proposed changes to content and new functionality for version 4.0 will be presented.  The State of North Dakota has been working on a customized version of the Handbooks Online to produce a State Data Dictionary.  They provided a summary of the project, including a progress review, some examples of the customization, and challenges for future use of this tool.

ESP Solutions Group
Anne Marie Westmoreland, Josh Goodman, and Mark Johnson, ESP Solutions Group

ESP Solutions Group provides premiere products and services for state education agencies in mission-critical areas: statewide student identifier systems, electronic transcript systems (K-12 and postsecondary), electronic student record exchange systems, state data reporting systems, and data quality audits.

ESP Solutions Group personnel have advised all 52 state-level education agencies as well as the U.S. Department of Education on the practice of K-12 Data-Driven Decision Making.  ESP is regarded as a leading expert in understanding the data and policy implications of the No Child Left Behind Act (NCLB), Education Data Exchange Network (EDEN), Performance Based Data Management Initiative (PBDMI), and Schools Interoperability Framework (SIF).

See our new electronic transcript solution, the National Transcript Center (, and our new vertical reporting solution, State Report Manager.

Validate and Certify the Quality of Education Data Collections with C4DQ Certify® Software
Jeffrey Averick and Richard Paar, The Center for Data Quality

Numerous state education agencies use the Center for Data Quality (C4DQ) Certify® software to validate and certify the quality of data collections submitted to the U.S. Department of Education. C4DQ Certify allows education agencies to pinpoint and view the sources of data quality problems, such as missing data, incomplete data, corrupted data, or misunderstood business rules.  The software provides data quality metrics and customizable trend reports, so data owners, data stewards and database administrators can observe data quality improvements over time.  Real examples of K-12 data from selected state-level data quality programs were demonstrated.


eScholar: Complete Data Warehouse Solution and Uniq-ID System for K-12 Education
Shawn Bay, Wolf Boehme, and Ron Streeter, eScholar

eScholar provides the leading data warehouse and statewide student identification system designed specifically for K-12 education. With 10 state implementations and a vast user community of more than 2,700 school districts in 23 states, eScholar has become the standard in K-12 decision support systems.

The eScholar Complete Data Warehouse™ v7.0 provides the ability to integrate 36 different domains of data, which can be accessed through the widest possible selection of reporting tools including eScholar VISTA Express™ and eScholar VISTA Advanced™, or through third party tools such as SPSS, COGNOS, Hyperion, SchoolNet, and SAS. 

The eScholar Uniq-ID System™ v4.0, now being used by 8 states, is the industry standard for assigning and managing student identifiers.

Learn how your district or state education agency can meet all of the reporting requirements of No Child Left Behind and Performance Based Data Management Initiative/Education Data Exchange Network by using eScholar.

Find out how eScholar can help you improve education and performance using the best possible analytical capabilities:  eScholar Complete Data Warehouse, eScholar Uniq-ID System, eScholar WorkFlow Manager™, and eScholar VISTA Express and VISTA Advanced.

Transforming Data to Increase Academic Achievement
Alvin Crawford, SchoolNet

K-12 public school districts nationwide are partnering with SchoolNet for comprehensive, web-based Instructional Management Solutions (IMS) that transform data into a powerful tool to improve teaching and learning. We demonstrated the power of the IMS and its impact on meeting Adequate Yearly Progress goals, narrowing achievement gaps, enhancing teacher proficiency, and accelerating learning in some of the nation's largest school districts.

Fairfax County Public Schools: Opening the Doors to Your Data—K-12 Standardized Data Warehousing
Gary Policastro, Fairfax County Public Schools, VA

Have you ever wondered how to gather data from your organization’s different operational systems and make them available in an easily accessible, usable format to your internal customers and the general public?  The Information Technology at Fairfax County Public Schools has developed the Education Decision Support Library (EDSL) to do just that! EDSL is an enterprise-wide decision support system supporting an integrated data cleansing and information delivery process. Data-driven decisions are now made using the most accurate data available and provide the public with a consistent view of the demographic, performance, staffing, and safety data for all schools.

ESRI GIS Tools for Education Data Analysis
Chuck Roberts, George Dailey, Tosia Shall, and Tameiko Prentice, ESRI
Greg Davis, Davis Demographics and Planning

Geographic Information Systems (GIS) tools and procedures, represent a rapidly advancing technology that can expedite access to valuable data as well as increase the efficiency of its analysis.  The technology has limitless potential for the Department of Education and its customers for displaying, manipulating, and analyzing data in a new way.

ESRI, the leading producer of GIS software, provided examples of current and potential GIS projects.

Vertical Reporting Solutions
Gay Sherman, Aziz Elia, and Michelle Elia, Computer Power Solutions of Illinois

Computer Power Solutions of Illinois provides the tools to standardize, manage, and integrate your K-12 enterprise.  Our latest development is an extraction, translation, and load tool and data warehouse solution based completely on the Schools Interoperability Framework (SIF) standard.  This demonstration will show how to use the SIF-Connect Universal Suite to extract data from applications and populate a data warehouse.  Additionally, we will show how these data can also be used for vertical reporting to the state agency level.


OTIS—Online Teacher Information System
Dean Hupp, Michelle Hupp, and Brian Decker, Hupp Information Technologies

We demonstrated how the OTIS System has allowed the State of Illinois to support its educators more effectively with a comprehensive portal designed just for them.

How to Automate State Data Collection, Unique Student Identification, and Data Warehouse Integration through SIF
Gary Johnson and Sandra Richards, Edustructures

Increasingly, states and districts thinking about state reporting, unique student identification, and data warehouse integration are relying on the Schools Interoperability Framework (SIF).  The SIF vertical reporting, student locator, and application integration frameworks are reliable and cost-effective.  Several state departments of education such as South Carolina, Virginia, Utah, and Wyoming are employing SIF.  We will explain how at the Edustructures demonstration.

eSchool Builder: Helping Schools and States to Create Virtual Education Programs
Mike Matukaitis, Central Susquehanna Intermediate Unit, PA

Created by the Central Susquehanna Intermediate Unit, eSchool Builder is an easy to use web-based application that allows non-technical users to create their own e-Learning programs.
Learn about the tools and services the CSIU offers such as eSchool Builder, course design services, web application development and more. Clients include the Schools Interoperability Framework Association, Pennsylvania Department of Education, Pennsylvania State System of Higher Education, State Museum of Pennsylvania, along with hundreds of schools and service agencies throughout the country.

See examples of existing eSchool Builder portals, online professional development courses, Flash presentations (examples of rapid e-Learning techniques) and various web-based tools we have built for our clients.

Infinite Campus: Statewide Education Process Management
Joe Fox, Charlie Kratsch, and Jay Rades, Infinite Campus

This demonstration provided an overview of the Infinite Campus and showcased our proven state education agency (SEA) student data and process management solution.

Infinite Campus provides SEAs with a 100 percent web-based, real-time state enrollment tracking and decision support system with a single statewide, multi-year database.  Campus handles the assignment of unique student IDs as well as all necessary district-to-district and district-to-state transactions. Campus also easily manages aggregations and reporting of student detail data for internal state processes, No Child Left Behind, Individuals with Disabilities Education Improvement Act, Education Data Exchange Network, National Assessment of Educational Progress, and Common Core of Data requirements. See actual examples of how Infinite Campus is making a difference for state education agencies.

Pearson School Systems
Amy Williamson, Lisa Carter, and Merna Smith, Pearson School Systems
Anna Palacios, Caldata Systems

Discover how your school district can make the most of its existing technology resources while exploring new ways to improve student achievement. Pearson School Systems provides comprehensive solutions to school systems and state departments including student information systems, benchmark assessment systems, data analysis, and decision support solutions.  To help school districts ensure that Pearson School Systems solutions can leverage the data captured and processed by a district’s existing transaction system, the company has introduced AllOneSystem™ (AOS). AOS allows districts to make the most of their existing data systems while streamlining operations and reducing redundant data entry and creating real-time connectivity and data sharing among any new or existing application.