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Crisis Data Management: A Forum Guide to Collecting and Managing Data About Displaced Students
NCES 2010-804
February 2010

Chapter 2. Before a Crisis: Planning for Displaced Student Data

State education agencies (SEAs) and Local Education Agencies (LEAs) may consider themselves prepared for a crisis because they have a disaster recovery plan; however, most of these plans focus primarily on the physical safety of people and data systems. While protecting health and safety is undoubtedly the most important task in any emergency situation, few disaster recovery plans place sufficient emphasis on preserving data. This chapter provides guidance to help education organizations prepare for such a crisis by developing and implementing policies for tracking displaced students and exchanging student data in a timely manner.

Access to the Disaster Recovery Plan

Louisiana staff were asked to store a copy of their agency's Disaster Recovery Plan in the trunks of their cars so that no matter where they were during a crisis, they would have their copy with them. Such a practice is also useful when facilities close after work hours and staff do not have an opportunity to go back to their offices to retrieve their files during an emergency.