- Foreword
- Chapter 1. Introduction
- Chapter 2. Before a Crisis: Planning for Displaced Student Data
- Evaluating the Disaster Recovery Team
- Assessing Existing Data Systems
- Implementing Placeholders for Displaced Student Data Elements
- Maintaining Data Elements
- Reviewing the Frequency and Timing of Data Collections
- Reviewing Data Policies and Procedures
- Chapter 3. During a Crisis: Collecting and Disseminating Data about Displaced Students
- Chapter 4. After a Crisis: Displaced Student Data Reporting and Evaluation
- Chapter 5. Data Challenges
- Chapter 6. Recommended Crisis Data Management Checklist
- List of Tables and Figures
- Appendices
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Chapter 2. Before a Crisis: Planning for Displaced Student Data—Reviewing the Frequency and Timing of Data Collections
Data collection timelinesThe Mississippi Statewide Information System was designed to accept the prescribed monthly submission as well as optional daily submissions from districts, which provides a mechanism for adding data collection windows as needed during a crisis. If the system hadn't allowed for this type of flexibility and had limited attendance reports to the originally scheduled 10th day of each month, Mississippi would have been unable to accurately report fall enrollment at the beginning of the school year, which fell shortly after hurricane Katrina. |
While the timing of all data collections is important, data about displaced students are especially time sensitive given the immediate information need for funding, accountability, and other decisionmaking. In a crisis, the flexibility to adjust collection schedules is critical. For example, when enrollment counts are only collected by the state a few times a year, additional ad-hoc collections may be needed to report accurate changes in enrollments following a crisis.