Exhibit 3.3 Suggested Training Frameworks for State and School District Personnel and Vendors
Background (for All Participants)
- Review lists of data currently reported to ED (with an indication of which reports are funding-related).
- Review state requirements for collecting race and ethnicity of students and staff (if applicable).
- Review current race and ethnicity data maintained at the state level, by data sets.
- Understand key requirements under the ED's Final Guidance (use Figure 1.1):
- Two-part question format
- New race categories
- Multiple race selection
- Federal aggregate reporting requirements.
Policies and Procedures (for State Personnel)
- Understand guidelines that will be conveyed to school districts.
- Identify specific changes to be made in their data systems to accommodate new requirements.
- List the personnel/department assigned for making such changes, both in-house personnel and vendors, and identify contact person(s) for each area.
Implementation (for State Personnel)
- Review calendar of implementation, taking into consideration the agency's current data collection schedule.
- Discuss coding scheme and structure to be adopted.
- Understand and evaluate data bridging options and identify methodologies to be used by the state, if the decision is to bridge.
Implementation (for School District Personnel)
- Understand guidelines that will be conveyed to schools.
- Identify specific changes to be made in districts' data systems to accommodate new requirements.
- List personnel/department assigned for making such changes, both in-house personnel and vendors; and identify contact person(s) for each area.
- Understand the self-identification process: rationale, requirements, methodology (See issue #3 in chapter 4)
- Understand the difference between self versus observer identification, and the observation process (see issue #3 in chapter 4.)
- Understand record retention requirements.
System Requirements (for Vendors)
- Understand the two-part question format and new race categories.
- Understand the federal aggregate reporting requirements.
- Identify specific changes to be made in vendor systems or products and provide minimum data standards.
- Assign responsibilities for making such changes and identify a contact person.
- Determine the calendar of implementation, taking into consideration the agency's current data collection schedule.
- Make user-friendly software changes to data entry screens that reflect the two-part question.