While this manual does provide optional categories related to major repairs and renovations of buildings and space (building and space condition), it does not contain specific categories related to maintaining the building infrastructure, operating equipment, and space. Maintenance and refurbishment information is critical to determine the routine cycle and long-term replacement expenses associated with the ongoing care and upkeep of facilities infrastructure, equipment, and space. This information may include data on the age, preventive maintenance schedules, and performance of equipment such as HVAC (boilers, chillers, cooling towers), pumps, drive motors, generators, elevators, escalators, etc., as well as information on the upgrade or replacement of flooring, carpeting, paint, wall covering, furniture, window treatment, and more. Capturing and monitoring critical data of this nature can lead to the more orderly management and control of buildings and space, and the more efficient management and control of the operating and capital expenses related to these assets. It also can ensure that base building equipment and components, which are essential to the efficient and cost-effective operation of facilities, are properly maintained to maximize performance.
This section suggests a general approach to developing a set of equipment maintenance and space refurbishment identifiers and classifications. This multistep process includes identifying the various equipment and infrastructure components, determining the classifications of maintenance and refurbishment appropriate for tracking purposes, and tying the maintenance and refurbishment cycles and costs to the specific buildings and space.
Appendix E presents a suggested classification system for different approaches to facility maintenance. It includes criteria such as the mix of different types of maintenance, response times, level of customer satisfaction, service efficiency, and maintenance operating budget as a percentage of current replacement value.