5.5.6 Room or Space Condition

Room condition coding must be distinguished from the coding of room suitability. Room condition coding provides a structure for assessing the need for a room to be repaired, upgraded, or renovated based solely on the physical condition of the room. A room can be in poor condition but still be highly suitable for its use.

The condition of a room may be considered independent of the condition of its building. Room condition pertains to specific conditions in the room itself, such as interior finishes, rather than conditions of base building systems, such as heating and air conditioning or exterior walls, which affect the building as a whole.

1. Definition. The physical status of the room at the time of the inventory or audit, based on the best judgment of those persons familiar with the physical characteristics and condition of the room.
2. Derivation. The most useful facilities management information is produced when the inventory or audit rates each space or space within a building. This approach documents the rating of each space, as well as the overall composite rating of all spaces in a building, and provides information about needed repairs or replacements. A facilities audit should tie subsystem and overall composite ratings to the estimated cost of rehabilitating or renovating the space(s).
3. Description. Space condition has the following categories based on the extent of renovation or restoration required:
   1. Minimal Renovation (Good). Suitable for continued use with normal maintenance.
   2. Limited Renovation (Satisfactory). Requires restoration to present acceptable conditions.
   3. Moderate Renovation (Fair). Requires updating or restoration. The physical conditions may have an effect upon space use.
   4. Significant Renovations (Poor). Requires significant updating or restoration. The physical conditions adversely affect space use.
   5. Major Renovations (Unsatisfactory). Warrants major restoration with possible need to overhaul interfaces of equipment in the space with building subsystems.
   6. Replace/Demolition. Barred from use because it is unsafe or hazardous, irrespective of the need for the space or the availability of funds for a replacement. This category takes precedence over all other categories.
   7. Termination. Planned termination or relinquishment of occupancy of the space for reasons other than unsafeness or hazardous conditions, such as abandonment of temporary units or vacating of leased space. Additionally, this category takes precedence over category vi. If a space is scheduled for intentional vacancy, its condition is reported in this category, regardless of its condition.

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