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- Table of Contents
- 1. Getting Started
- 2. Basic Database Principles and Applications
- 3. Building Area Measurement
- 4. Space Use Codes
- 5. Data Analysis and Reporting
- 5.1 Comparison and Complexity
- 5.2 Required Data Elements
- 5.3 Optional Data Elements
- 5.4 Optional Building and Space Elements
- 5.5 Building and Space Optional Data Element Discussion
- 5.5.1 Building Ownership Status
- 5.5.2 Estimated Replacement Cost
- 5.5.3 Disabled Access to Buildings
- 5.5.4 Building Condition
- 5.5.5 Space Suitability
- 5.5.6 Room or Space Condition
- 5.5.7 Room or Space Architectural Features
- 5.5.8 Functional Categories
- 5.5.9 Coding for Organizational Unit, Academic Discipline, or Academic Program
- 5.6 Data Analysis and Reporting
- 5.7 Data Element Questions and Answers
- 6. Emerging Issues
- 1. Getting Started
PDF & Related Info5.3 Optional Data Elements
Optional data elements contribute to greater effectiveness by providing additional data that increase the overall value of the database for intrainstitutional analysis and organize the data for external (interinstitutional) reporting. (Appendix A contains a basic framework for external sharing or reporting of summary data drawn from building inventory and room inventory data sets maintained by institutions or system- or state-level offices.)
In this section, several additional data elements commonly used in facilities inventory systems are explained. The need for and the mix of optional data elements vary and are specific to each institution. As a general rule, the need for a specific type of optional data will be driven by two factors: first, what the institution needs to analyze its inventory and make decisions about its facilities; second, what types of reporting and accountability are required of the institution.
