Chapter 6: Account Classification Descriptions, Financial Accounting for Local and State School Systems, 2003 Edition

–	Quick Code Finder by Number/Category
–	Code Descriptions in Alphabetical Order

Table of Contents

Introduction

Uses of Information

Budgeting

Governmental Accounting

Financial Accounting

Cost Accounting and Reporting for Educational Programs

Activity Fund Guidelines

Summary of Account Code Changes and other Appendices

PDF File (1044 KB)

Contact:
Frank Johnson
(202) 502-7362

Quick Code Finder by Number/Category

Program Balance Sheets/Statement of Net Assets Classifications Of Revenue and Other Financing Sources Classifications Of Expenditures Function Object Project/Reporting Level of Instruction Return to Chapter 6 Home
Program
Code	Description
100	Regular Elementary/Secondary Education Programs.
200	Special Programs.
300	Vocational and Technical Programs.
400	Other Instructional Programs-Elementary/Secondary.
500	Non-Public School Programs.
600	Adult/Continuing Education Programs.
700	Community/Junior College Education Programs.
800	Community Services Programs.
900	Co-curricular and Extra-curricular Activities.
Balance Sheets/Statement of Net Assets
Code	Description
101	Cash in Bank.
102	Cash on Hand.
103	Petty Cash.
104	Change Cash.
105	Cash With Fiscal Agents.
111	Investments.
112	Unamortized Premiums on Investments.
113	Unamortized Discounts on Investments (Credit).
114	Interest Receivable on Investments.
115	Accrued Interest on Investments Purchased.
121	Taxes Receivable.
122	Allowance for Uncollectible Taxes (Credit).
131	Interfund Loans Receivable.
132	Interfund Accounts Receivable.
141	Intergovernmental Accounts Receivable.
151	Loans Receivable.
152	Allowance for Uncollectible Loans (Credit).
153	Other Accounts Receivable.
154	Allowance for Uncollectible Accounts Receivable (Credit).
171	Inventories for Consumption.
172	Inventories for Resale.
181	Prepaid Items.
191	Deposits.
192	Deferred Expenditures/Expenses.
193	Capitalized Bond and Other Debt Issuance Costs.
194	Premium and Discount on Issuance of Bonds.
199	Other Current Assets.
200	Capital Assets.
211	Land and Land Improvements.
221	Site Improvements.
222	Accumulated Depreciation on Site Improvements.
231	Buildings and Building Improvements.
232	Accumulated Depreciation on Buildings and Building Improvements.
241	Machinery and Equipment.
242	Accumulated Depreciation on Machinery and Equipment.
251	Works of Art and Historical Treasures.
252	Accumulated Depreciation on Works of Art and Historical Collections.
261	Infrastructure.
262	Accumulated Depreciation on Infrastructure.
271	Construction in Progress.
401	Interfund Loans Payable.
402	Interfund Accounts Payable.
411	Intergovernmental Accounts Payable.
421	Accounts Payable.
422	Judgments Payable.
423	Warrants Payable.
431	Contracts Payable.
432	Construction Contracts Payable-Retainage.
433	Construction Contracts Payable.
441	Matured Bonds Payable.
442	Bonds Payable-Current.
443	Unamortized Premiums on Issuance of Bonds.
451	Loans Payable.
452	Lease Obligations-Current.
455	Interest Payable.
461	Accrued Salaries and Benefits.
471	Payroll Deductions and Withholdings.
472	Compensated Absences-Current
473	Accrued Annual Requirement Contribution Liability.
481	Deferred Revenues.
491	Deposits Payable.
499	Other Current Liabilities.
511	Bonds Payable.
512	Accreted Interest.
513	Unamortized Gains/Losses on Debt Refundings.
521	Loans Payable.
531	Capital Lease Obligations.
551	Compensated Absences.
561	Arbitrage Rebate Liability.
590	Other Long-Term Liabilities.
711	Reserve for Inventories.
712	Reserve for Prepaid Items.
713	Reserve for Encumbrances.
714	Other Reserved Fund Balance.
720	Designated Fund Balance.
730	Unreserved Fund Balance.
740	Invested in Capital Assets, Net of Related Debt.
750	Restricted Net Assets.
760	Unrestricted Net Assets.
[back to top]
Classifications of Revenue and Other Financing Sources
Code	Description
1000	Revenue From Local Sources
1100	Taxes Levied/Assessed by the School District.
1110	Ad Valorem Taxes.
1120	Sales and Use Taxes.
1130	Income Taxes.
1140	Penalties and Interest on Taxes.
1190	Other Taxes.
1200	Revenue From Local Governmental Units Other Than School Districts.
1210	Ad Valorem Taxes.
1220	Sales and Use Tax.
1230	Income Taxes.
1240	Penalties and Interest on Taxes.
1280	Revenue in Lieu of Taxes.
1290	Other Taxes.
1300	Tuition.
1310	Tuition From Individuals
1320	Tuition From Other Government Sources Within the State
1321	Tuition From Other School Districts Within the State
1330	Tuition From Other Government Sources Outside the State
1331	Tuition From School Districts Outside the State
1340	Tuition From Other Private Sources (other than individuals)
1350	Tuition From the State/Other School Districts for Voucher Program Students
1400	Transportation Fees.
1410	Transportation Fees From Individuals
1420	Transportation Fees From Other Government Sources Within the State
1421	Transportation Fees From Other School Districts Within the State
1430	Transportation Fees From Other Government Sources Outside the State
1431	Transportation Fees From Other School Districts Outside the State
1440	Transportation Fees From Other Private Sources (other than individuals)
1500	Investment Income.
1510	Interest on Investments.
1520	Dividends on Investments.
1530	Net Increase in the Fair Value of Investments.
1531	Realized Gains (Losses) on Investments.
1532	Unrealized Gains (Losses) on Investments.
1540	Investment Income from Real Property.
1600	Food Services.
1610	Daily Sales-Reimbursable Programs.
1611	Daily Sales-School Lunch Program.
1612	Daily Sales-School Breakfast Program.
1613	Daily Sales-Special Milk Program.
1614	Daily Sales-After-School Program.
1620	Daily Sales-Non Reimbursable Programs.
1630	Special Functions.
1650	Daily Sales-Summer Food Program.
1700	District Activities.
1710	Admissions.
1720	Bookstore Sales.
1730	Student Organization Membership Dues and Fees.
1740	Fees.
1750	Revenue From Enterprise Activities.
1790	Other Activity Income.
1800	Revenue From Community Services Activities
1900	Other Revenue From Local Sources
1910	Rentals.
1920	Contributions and Donations From Private Sources.
1930	Gains or Losses on the Sale of Capital Assets.
1940	Textbook Sales and Rentals.
1941	Textbook Sales.
1942	Textbook Rentals.
1950	Miscellaneous Revenues From Other School Districts.
1951	Miscellaneous Revenue From Other School Districts Within the State.
1952	Miscellaneous Revenue From Other School Districts Outside the State.
1960	Miscellaneous Revenues From Other Local Governmental Units.
1970	Operating Revenues.
1980	Refund of Prior Year's Expenditures.
1990	Miscellaneous.
2000	Revenue From Intermediate Sources
2100	Unrestricted Grants-in-Aid.
2200	Restricted Grants-in-Aid.
2800	Revenue in Lieu of Taxes.
2900	Revenue for/on Behalf of the School District.
3000	Revenue From State Sources
3100	Unrestricted Grants-in-Aid.
3200	Restricted Grants-in-Aid.
3800	Revenue in Lieu of Taxes.
3900	Revenue for/on Behalf of the School District.
4000	Revenue From Federal Sources.
4100	Unrestricted Grants-in-Aid Direct From the Federal Government.
4200	Unrestricted Grants-in-Aid From the Federal Government Through the State.
4300	Restricted Grants-in-Aid Direct From the Federal Government.
4500	Restricted Grants-in-Aid From the Federal Government Through the State.
4700	Grants-in-Aid From the Federal Government Through Other Intermediate Agencies.
4800	Revenue in Lieu of Taxes.
4900	Revenue for/on Behalf of the School District.
5000	Other Financing Sources
5100	Issuance of Bonds.
5110	Bond Principal.
5120	Premium or Discount on the Issuance of Bonds.
5200	Fund Transfers In.
5300	Proceeds From the Disposal of Real or Personal Property.
5400	Loan Proceeds.
5500	Capital Lease Proceeds.
5600	Other Long-Term Debt Proceeds.
6000	Other Items
6100	Capital Contributions.
6200	Amortization of Premium on Issuance of Bonds.
6300	Special Items.
6400	Extraordinary Items.

[Back to Top]

CONTINUED
1 2 >> NEXT