| Object
|
|
This classification is used to describe the service or commodity
obtained as the result of a specific expenditure. The nine major
object categories are further subdivided. The definitions of
the object classes and selected sub-object categories follow:
|
| Code |
Description |
| 500* |
Other Purchased Services. Amounts paid for services
rendered by organizations or personnel not on the payroll of
the school district (separate from Professional and Technical
Services or Property Services). Although a product may or may
not result from the transaction, the primary reason for the
purchase is the service provided. |
| |
| 510 |
Student Transportation Services. Expenditures for transporting
children to and from school and other activities. (Used only
with function 2700) |
| |
| 511* |
Student Transportation Purchased From Another School District
Within the State. Amounts paid to other school districts
within the state for transporting children to and from school
and school-related events. These include payments to individuals
who transport themselves or their own children or for reimbursement
of transportation expenditure/expenses on public carriers. Expenditures
for the rental of buses that are operated by personnel on the
school district payroll are recorded not here but under object
442. (Used only with function 2700) |
| |
| 512* |
Student Transportation Purchased From Another School District
Outside the State. Payments to other school districts outside
the state for transporting children to and from school and school-related
events. (Used only with function 2700) |
| |
| 519 |
Student Transportation Purchased From Other Sources. Payments
to persons or agencies other than school districts for transporting
children to and from school and school-related events. (Used
only with function 2700) |
| |
| 520 |
Insurance (Other Than Employee Benefits). Expenditures
for all types of insurance coverage, including property, liability,
and fidelity. Insurance for group health is not charged here
but is recorded under object 200. (Used with functions 2310
or 2610) |
| |
| 530 |
Communications. Services provided by persons or businesses
to assist in transmitting and receiving messages or information.
This category includes telephone and voice communication services,
telephone, and voicemail; data communication services to establish
or maintain computer-based communications, networking, and Internet
services; video communications services to establish or maintain
one-way or two-way video communications via satellite, cable,
or other devices; postal communications services to establish
or maintain postage machine rentals, postage, express delivery
services, or couriers. (Usually used with functions 2230, 2320,
or 2410) |
| |
| 540 |
Advertising. Expenditures for announcements in professional
publications, newspapers, or broadcasts over radio and television.
These expenditures include advertising for such purposes as
personnel recruitment, legal ads, new and used equipment, and
sale of property. Costs for professional advertising or public
relations services are not recorded here but are charged to
object 340. (Usually used with functions 2300 or 2500) |
| |
| 550 |
Printing and Binding. Expenditures for job printing
and binding, usually according to specifications of the school
district. This includes designing and printing forms and posters,
as well as printing and binding school district publications.
Preprinted standard forms are not charged here but are recorded
under object 610. (Usually used with function 2530, but may
be assigned to other functions) |
| |
| 560 |
Tuition. Expenditures to reimburse other educational
agencies for instructional services to students residing within
the legal boundaries described for the paying school district.
(Used only with function 1000) |
| |
| 561* |
Tuition to Other School Districts Within the State. Tuition
paid to other school districts within the state. |
| |
| 562* |
Tuition to Other School Districts Outside the State. Tuition
paid to other school districts outside the state. |
| |
| 563* |
Tuition to Private Sources. Tuition paid to private
schools. |
| |
| 564* |
Tuition to Educational Service Agencies Within the State.
Tuition paid to agencies such as regional educational service
centers for educational services to students. |
| 565* |
Tuition to Educational Service Agencies Outside the State.
Tuition paid to agencies such as regional educational service
centers for educational services to students. |
| |
| 566* |
Tuition to Charter Schools. Tuition paid to charter
schools for services provided in accordance with the established
charter for that school. |
| |
| 567* |
Tuition to School Districts for Voucher Payments. Tuition
paid to school districts for students using a state or local
voucher program. School districts and state departments of education
should use this code for all payments made to school districts
for voucher programs. |
| |
| 569* |
Tuition-Other. Tuition paid to the state and other
governmental organizations as reimbursement for providing
specialized instructional services to students residing within
the boundaries of the paying school district.
So-called reverse state aid payments, which arise out of
education finance equalization efforts, are not coded here.
Rather, these should be established on the balance sheet or
statement of net assets at the time taxes are levied as Due
To State Government. (These amounts are not shown as revenues
to the school district.) |
| |
| 570 |
Food Service Management. Expenditures for the operation
of a local food service facility by other than employees of
the school district. Included are contracted services, such
as food preparation, associated with the food service operation.
Direct expenditures by the school district for food, supplies,
labor, and equipment would be charged to the appropriate object
codes. (Used only with function 3100) |
| |
| 580 |
Travel. Expenditures for transportation, meals, hotel,
and other expenditure/expenses associated with staff travel
for the school district. Payments for per diem in lieu of reimbursements
for subsistence (room and board) also are charged here. (Used
with all functions except 5000) |
| |
| 590 |
Intereducational, Interagency Purchased Services. Purchased
services other than those described above. Any interdistrict
payments other than tuition or transportation should be classified
here. This code identifies other payments for services made
between a school district and other governmental entities. This
code should be used so that all interdistrict payments can be
eliminated when consolidating reports from multiple school districts
at state and federal levels (when a question arises about whether
to code such payments to the 300 series of objects or to this
code). (Used primarily with function code 2000) |
| |
| 591* |
Services Purchased From Another School District or Educational
Services Agency Within the State. Payments to another school
district within the state for services rendered, other than
tuition and transportation fees. Examples of such services are
data processing, purchasing, nursing, and guidance. This code
should be used so that all interdistrict payments can be eliminated
when consolidating reports from multiple school districts at
state and federal levels (when a question arises about whether
to code such payments to the 300 series of objects or to this
code). |
| |
| 592* |
Services Purchased From Another School District or Educational
Service Agency Outside the State. Payments to another school
district outside the state for services rendered, other than
tuition and transportation fees. Examples of such services are
data processing, purchasing, nursing, and guidance. This code
should be used so that all interdistrict payments can be eliminated
when consolidating reports from multiple school districts at
state and federal levels (when a question arises about whether
to code such payments to the 300 series of objects or to this
code). |
| |
[back
to top] |
| |
| 600* |
Supplies. Amounts paid for items that are consumed,
are worn out, or have deteriorated through use or items that
lose their identity through fabrication or incorporation into
different or more complex units or substances. Refer to Appendix
E for the criteria for distinguishing between a supply item
and an equipment item. Equipment that has a cost lower than
the school district's capitalization threshold should be coded
in this series instead of to a 700 series code. |
| |
| 610 |
General Supplies. Expenditures for all supplies
(other than those listed below) for the operation of a school
district, including freight and cartage.
A more thorough classification of supply expenditures is
achieved by identifying the object with the function-for example,
audiovisual supplies or classroom teaching supplies. (Used
with all functions except 5000) |
| |
| 620 |
Energy. Expenditures for energy, including gas, oil,
coal, and gasoline, and for services received from public or
private utility companies. |
| |
| 621 |
Natural Gas. Expenditures for gas utility services
from a private or public utility company. (Used with functions
1000, 2610, and 3100) |
| |
| 622 |
Electricity. Expenditures for electric utility services
from a private or public utility company. (Used with functions
1000, 2610, and 3100) |
| |
| 623 |
Bottled Gas. Expenditures for bottled gas, such as
propane gas received in tanks. (Used with functions 1000, 2610,
and 3100) |
| |
| 624 |
Oil. Expenditures for bulk oil normally used for heating.
(Used with function 2610) |
| |
| 625 |
Coal. Expenditures for raw coal normally used for heating.
(Used with function 2610) |
| |
| 626 |
Gasoline. Expenditures for gasoline purchased in bulk
or periodically from a gasoline service station. (Used with
functions 2650 and 2710) |
| |
| 629 |
Other. Expenditures for energy that cannot be classified
in one of the foregoing categories. |
| |
| 630 |
Food. Expenditures for food used in the school food
service program. Food used in instructional programs is charged
under object 610. (Used only with function 3100) |
| |
| 640 |
Books and Periodicals. Expenditures for books, textbooks,
and periodicals prescribed and available for general use, including
reference books. This category includes the cost of workbooks,
textbook binding or repairs, and textbooks that are purchased
to be resold or rented. Also recorded here are the costs of
binding or other repairs to school library books. (Used with
all functions except 5000) |
| |
| 650 |
Supplies-Technology-related. Technology-related supplies
include supplies that are typically used in conjunction with
technology-related hardware or software. Some examples are diskettes,
parallel cables, and monitor stands. (Used with all functions
but primarily used with 2230 and 2580) |
| |
| 700* |
Property. Expenditures for acquiring capital assets,
including land, existing buildings, existing infrastructure
assets, and equipment. |
| |
| 710* |
Land and Land Improvements. Expenditures for the purchase
of land and the improvements thereon. Purchases of air rights,
mineral rights, and the like are included here. Also included
are special assessments against the school district for capital
improvements such as streets, curbs, and drains. Not included
here, but generally charged to objects 450 or 340 as appropriate,
are expenditures for improving sites and adjacent ways after
acquisition by the school district. (Used with functions 4100,
4200, and 4600) |
| |
| 720* |
Buildings. Expenditures for acquiring existing buildings.
Included are expenditures for installment or lease payments
(except interest) that have a terminal date and result in the
acquisition of buildings, except payments to public school housing
authorities or similar agencies. Expenditures for the contracted
construction of buildings, for major permanent structural alterations,
and for the initial or additional installation of heating and
ventilating systems, fire protection systems, and other service
systems in existing buildings are recorded under object 450.
Buildings built and alterations performed by the school district's
own staff are charged to objects 100, 200, 610, and 730, as
appropriate. This code is used with governmental funds only.
(Used with function 4500 only) |
| |
| 730* |
Equipment. Expenditures for the initial, additional,
and replacement items of equipment, such as machinery, furniture
and fixtures, and vehicles. |
| |
| 731 |
Machinery. Expenditures for equipment usually composed
of a complex combination of parts (excluding vehicles). Examples
are lathes, drill press, and printing presses. (Usually used
with functions 1000 and 2600) |
| |
| 732 |
Vehicles. Expenditures for equipment used to transport
persons or objects. Examples are automobiles, trucks, buses,
station wagons, and vans. (Usually used with functions 2650
and 2700) |
| |
| 733 |
Furniture and Fixtures. Expenditures for equipment
used for sitting; as a support for writing and work activities;
and as storage space for material items. (Used with all functions,
except 5000) |
| |
| 734 |
Technology-Related Hardware. Expenditures for technology-related
equipment and technology infrastructure. These costs include
those associated with the purchase of network equipment, servers,
PCs, printers, other peripherals, and devices. Equipment that
has a cost lower than the school district's capitalization threshold
should be coded to object code 650, Supplies-Technology-Related.
(Used with all functions but primarily used with 2230 and 2580) |
| |
| 735 |
Technology Software. Expenditures for purchased software
used for educational or administrative purposes that exceed
the capitalization threshold. Software costs that are below
the school district's capitalization threshold should be coded
to object code 650, Supplies-Technology-Related. (Used with
all functions but primarily used with 2230 and 2580) |
| |
| 739 |
Other Equipment. Expenditures for all other equipment
not classified elsewhere in the 730 object series. |
| |
| 740* |
Infrastructure. Expenditures for purchased infrastructure
assets by the school district. These items include water/sewer
systems, roads, bridges, and other assets that have significantly
longer useful lives than other capital assets. (Used with functions
4000 only but primarily used with functions 4200 and 4600) |
| |
| 790 |
Depreciation. The portion of the cost of a capital
asset that is charged as an expense during a particular period.
In accounting for depreciation, the cost of a capital asset,
less any salvage value, is apportioned over the estimated service
life of such an asset, and each period is charged with a portion
of such cost. Through this process, the cost of the asset is
ultimately charged off as an expense. (Used with all functions,
except 5000) |
| |
| 800 |
Debt Service and Miscellaneous. Amounts paid for goods
and services not otherwise classified above. |
| |
| 810* |
Dues and Fees. Expenditures or assessments for membership
in professional or other organizations or payments to a paying
agent for services rendered. (Used with functions 1000 and 2000) |
| |
| 820 |
Judgments Against the School District. Expenditures
from current funds for all judgments (except as indicated below)
against the school district that are not covered by liability
insurance, but are of a type that might have been covered by
insurance. Only amounts paid as the result of court decisions
are recorded here. Judgments against the school district resulting
from failure to pay bills or debt service are recorded under
the appropriate expenditure accounts as though the bills or
debt service had been paid when due. (Used only with function
5000) |
| |
| 830 |
Debt-Related Expenditures/Expenses |
| |
| 831* |
Redemption of Principal. Expenditures to retire bonds
(including current and advance refundings) and long-term loans.
(Used only with function 5000) |
| |
| 832* |
Interest. Expenditures for interest on bonds or notes.
(Used only with function 5000) |
| |
| 833 |
Amortization of Bond Issuance and Other Debt-Related Costs.
Expenses in connection with the amortization of bond and other
debt issuance costs, including lease-purchase debt issuance
costs. Included are amortized deferred gain and loss amounts
in connection with the defeasance of bonds. This code is used
in Proprietary and Fiduciary funds only. (Used only with function
5000) |
| |
| 834 |
Amortization of Premium and Discount on Issuance of
Bonds. Expenses amortized as debt premium and/or discount
in connection with the issuance of debt. This account is used
in Proprietary and Fiduciary funds only.
An additional account (revenue object code 6200) has been
established for accounting for the amortization of debt premiums
such that districts may report premium and discount amortization
separately as required in certain states (or where only credits
may be reported for revenue codes and only debits for expenditure
codes). However, account 834 may be used to record all discount
and premium amortization (reported as a contra revenue). (Used
only with function 5000) |
| |
| 890 |
Miscellaneous Expenditures. Amounts paid for goods
or services not properly classified in one of the objects included
above. |
| |
| 900 |
Other Items. Used to classify transactions that are
not properly recorded as expenditures/expenses but require control
and reporting by the school district. |
| |
| 910 |
Fund Transfers Out. Includes all transactions conveying
financial resources from one fund to another within the district. |
| |
| 920 |
Payments to Escrow Agents for Defeasance of Debt. (Used
only with function 5000) |
| |
| 930 |
Net Decreases in the Fair Value of Investments. Losses
recognized from the sale of investments or changes in the
fair value of investments. Losses represent the excess of
the cost or any other basis at the date of sale (or valuation)
over sales value (or fair value). For financial reporting
purposes, GASB Statement 31 requires that all investment income,
including changes in the fair value of investments, be reported
as revenue in the operating statement.
This account has been established for investment losses so
that districts may report gains or losses separately as required
in certain states (or where only credits may be reported for
revenue codes and only debits for expenditure codes). However,
account 1530 may be used to record all investment gains or
losses (reported as a contra revenue). |
| |
| 931 |
Realized Losses on Investments. Losses recognized from
the sale of investments. Losses represent the excess of the
cost or any other basis at the date of sale over sales value.
For financial reporting purposes, the net of all realized and
unrealized investment gains and losses should be reported as
a single line in the financial statements; however, this account
and the following account may be used for internal tracking
purposes. |
| |
| 932 |
Unrealized Losses on Investments. Losses recognized
from changes in the value of investments. Losses represent the
excess of the cost or any other basis at the date of valuation
over fair value. For financial reporting purposes, the net of
all realized and unrealized investment gains and losses should
be reported as a single line in the financial statements; however,
this account and the previous account may be used for internal
tracking purposes. |
| |
| 940 |
Losses on the Sale of Capital Assets. The excess
of book value of the capital assets sold over the amount received.
This account is used in Proprietary and Fiduciary funds only
and the statement of activities. Revenue account 5300 is used
for Governmental funds.
This account has been established for accounting for losses
from capital asset sales such that districts may report gains
or losses separately as required in certain states (or where
only credits may be reported for revenue codes and only debits
for expenditure codes). However, account 1930 may be used
to record all gains or losses on these sales (reported as
a contra revenue). |
| |
| 950 |
Special Items. Used to classify special items in accordance
with GASB Statement 34. Included are transactions or events
within the control of the school district administration that
are either unusual in nature or infrequent in occurrence. For
some districts, this may include termination benefits resulting
from workforce reductions or costs in connection with an early
retirement program offered to all employees represented in one
or more classes of employees. Special items also include events
that are not within the control of the district. In the governmental
funds, these items should be separately captioned or disclosed. |
| |
| 960 |
Extraordinary Items. Used to classify items in accordance
with APB Opinion No. 30 that are transactions or events that
are both unusual in nature and infrequent in occurrence.
For some districts, this includes significant costs related
to a natural disaster caused by fire, flood, tornado, hurricane,
or hail storm or costs related to an environmental disaster. |
