| Revenues |
| Code |
Description |
| 1000 |
Revenue From Local Sources |
| |
| 1100 |
Taxes Levied/Assessed by the School District. Compulsory
charges levied by the school district to finance services performed
for the common benefit. |
| |
| 1110* |
Ad Valorem Taxes. Taxes levied by a school district
on the assessed value of real and personal property located
within the school district that, within legal limits, is the
final authority in determining the amount to be raised for school
purposes. Separate accounts may be maintained for real property
and for personal property. Penalties and interest on ad valorem
taxes should be included in account 1140. |
| |
| 1120* |
Sales and Use Taxes. Taxes assessed by the school district
imposed on the sale and consumption of goods and services. They
can be imposed on the sale and consumption either as a general
tax on the retail price of all goods and/or services sold within
the school district jurisdiction, with few or limited exemptions,
or as a tax on the sale or consumption of selected goods and
services. Separate accounts may be maintained for general sales
tax and for selective sales taxes. Penalties and interest on
sales and use taxes should be included in account 1140. |
| |
| 1130* |
Income Taxes. Taxes assessed by the school district
and measured by net income-that is, by gross income less certain
deductions permitted by law. These taxes can be levied on individuals,
corporations, or unincorporated businesses where the income
is taxed distinctively from individual income. Separate accounts
may be maintained for individual, corporate, and unincorporated
business income taxes. Penalties and interest on income taxes
should be included in account 1140. |
| |
| 1140* |
Penalties and Interest on Taxes. Revenue from penalties
for the payment of taxes after the due date and the interest
charged on delinquent taxes from the due data of actual payment.
A separate account for penalties and interest on each type of
tax may be maintained. |
| |
| 1190* |
Other Taxes. Other forms of taxes the school district
levies/assesses, such as licenses and permits. Separate accounts
may be maintained for each specific type of tax. |
| |
| 1200* |
Revenue From Local Governmental Units Other Than School
Districts. Revenue from the appropriations of another local
governmental unit. The school district is not the final authority,
within legal limits, in determining the amount of money to be
received, and the money is raised by taxes or other means that
are not earmarked for school purposes. This classification includes
revenue from townships, municipalities, and counties. In a city
school system, the municipality would be considered a local
governmental unit. In this instance, revenue from the county
would be considered revenue from an intermediate source and
coded in the 2000 revenue series. |
| |
| 1210* |
Ad Valorem Taxes. Taxes levied for school purposes
by a local governmental unit other than the school district.
The school district is not the final authority, within legal
limits, in determining the amount to be raised. For example,
after a school district has determined that a certain amount
of revenue is necessary, another governmental unit may exercise
discretionary power in reducing or increasing the amount. Separate
accounts may be maintained for real property and for personal
property. Penalties and interest on ad valorem taxes should
be included in account 1240. |
| |
| 1220 |
Sales and Use Tax. Taxes assessed by a local governmental
unit other than a school district and imposed on the sale and
consumption of goods and services. They can be imposed either
as a general tax on the retail price of all goods and/or services
sold within the school district jurisdiction, with few or limited
exemptions, or as a tax on the sale or consumption of selected
goods and services. Separate accounts may be maintained for
general sales tax and for selective sales taxes. Penalties and
interest on sales and use taxes should be included in account
1240. |
| |
| 1230 |
Income Taxes. Taxes assessed by a local governmental
unit other than a school district, measured by net income-that
is, by gross income less certain deductions permitted by law.
These taxes can be levied on individuals, corporations, or unincorporated
businesses where there is income. Separate accounts may be maintained
for individual, corporate, and unincorporated business income
taxes. Penalties and interest on income taxes should be included
in account 1240. |
| |
| 1240 |
Penalties and Interest on Taxes. Revenue from penalties
for the payment of taxes after the due date and the interest
charged on delinquent taxes from the due date of actual payment.
A separate account for penalties and interest on each type of
tax may be maintained. |
| |
| 1280 |
Revenue in Lieu of Taxes. Payments made out of general
revenues by a local governmental unit to the school district
in lieu of taxes it would have had to pay had its property or
other tax base been subject to taxation by the school district
on the same basis as privately owned property. Such revenue
would include payments made for privately owned property that
is not subject to taxation on the same basis as other privately
owned property because of action by the local governmental unit. |
| |
| 1290 |
Other Taxes. Other forms of taxes by a local governmental
unit other than a school district, such as licenses and permits.
Separate accounts may be maintained for each specific type of
tax. |
| |
| 1300 |
Tuition. Revenue from individuals, welfare agencies,
private sources, and other school districts and government sources
for education provided by the school district. |
| |
| 1310* |
Tuition From Individuals |
| |
| 1320* |
Tuition From Other Government Sources Within the State |
| |
| 1321* |
Tuition From Other School Districts Within the State |
| |
| 1330* |
Tuition From Other Government Sources Outside the State |
| |
| 1331* |
Tuition From School Districts Outside the State |
| |
| 1340* |
Tuition From Other Private Sources (other than individuals) |
| |
| 1350* |
Tuition From the State/Other School Districts for Voucher
Program Students |
| |
| 1400 |
Transportation Fees. Revenue from individuals, welfare
agencies, private sources, or other school districts and government
sources for transporting students to and from school and school
activities. |
| |
| 1410* |
Transportation Fees From Individuals |
| |
| 1420* |
Transportation Fees From Other Government Sources Within
the State |
| |
| 1421* |
Transportation Fees From Other School Districts Within
the State |
| |
| 1430* |
Transportation Fees From Other Government Sources Outside
the State |
| |
| 1431* |
Transportation Fees From Other School Districts Outside
the State |
| |
| 1440* |
Transportation Fees From Other Private Sources (other than
individuals) |
| |
| 1500* |
Investment Income. Revenue from short-term and long-term
investments. |
| |
| 1510 |
Interest on Investments. Interest revenue on investments
in United States treasury and agency obligations, commercial
paper, savings accounts, time certificates of deposit, mortgages,
or other interest-bearing instruments. |
| |
| 1520 |
Dividends on Investments. Revenue from dividends on
stocks held for investment. |
| |
| 1530 |
Net Increase in the Fair Value of Investments. Gains
recognized from the sale of investments or changes in the
fair value of investments. Gains represent the excess of sale
proceeds (or fair value) over cost or any other basis of the
date of sale (or valuation). All recognized investment gains
may be accounted for by using this account; however, interest
earnings from short-term investments may be credited to account
1510 (for tracking purposes only). For financial reporting
purposes, GASB Statement 31 requires that all investment income,
including the changes in fair value of investments, be reported
as revenue in the operating statement.
An additional account (expenditure object code 930) has been
established for investment losses so that districts may report
gains or losses separately as required in certain states (or
where only credits may be reported for revenue codes and only
debits for expenditure codes). However, account 1530 may be
used to record the net of all investment gains or losses (reported
as a contra revenue).
|
|
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|
| |
| 1531 |
Realized Gains (Losses) on Investments. Gains or losses
recognized from the sale of investments. Gains represent the
excess of sale proceeds over cost or any other basis of the
date of sale. Losses represent the excess of the cost or any
other basis at the date of sale over sales value. For financial
reporting purposes, the net of all realized and unrealized investment
gains and losses should be reported as a single line in the
financial statements; however, this account and the following
account may be used for internal tracking purposes. |
| |
| 1532 |
Unrealized Gains (Losses) on Investments. Gains or
losses recognized from changes in the value of investments.
Gains represent the excess of fair value over cost or any other
basis of the date of valuation. Losses represent the excess
of the cost or any other basis at the date of valuation over
fair value. For financial reporting purposes, the net of all
realized and unrealized investment gains and losses should be
reported as a single line in the financial statements; however,
this account and the previous account may be used for internal
tracking purposes. |
| |
| 1540 |
Investment Income from Real Property. Revenue for rental,
use charges, and other income on real property held for investment
purposes. |
| |
| 1600* |
Food Services. Revenue for dispensing food to students
and adults. |
| |
| 1610 |
Daily Sales-Reimbursable Programs. Revenue from students
for the sale of breakfasts, lunches, and milk that are considered
reimbursable by the United States Department of Agriculture.
Federal reimbursements are not entered here. They should be
recorded under Revenue Source 4500. |
| |
| 1611 |
Daily Sales-School Lunch Program. Revenue from students
for the sale of reimbursable lunches as part of the National
School Lunch Program.
|
| |
| 1612 |
Daily Sales-School Breakfast Program. Revenue from
students for the sale of reimbursable breakfasts as part of
the School Breakfast Program. |
| |
| 1613 |
Daily Sales-Special Milk Program. Revenue from students
for the sale of reimbursable milk as part of the Special Milk
Program. |
| |
| 1614 |
Daily Sales-After-School Program. Revenue from students
from the sale of reimbursable costs from after-school programs. |
| |
| 1620 |
Daily Sales-Non Reimbursable Programs. Revenue from
students or adults for the sale of non-reimbursable breakfasts,
lunches, and milk. This category includes all sales to adults,
the second type A lunch to students, and a la carte sales. |
| |
| 1630 |
Special Functions. Revenue from students, adults, or
organizations for the sale of food products and services considered
special functions. Some examples are potlucks, PTA/PTO-sponsored
functions, and athletic banquets. |
| |
| 1650 |
Daily Sales-Summer Food Program. Revenue from students
from the sale of reimbursable costs from summer programs. |
| |
| 1700* |
District Activities. Revenue resulting from co-curricular
and extra-curricular activities controlled and administered
by the school district. These revenues are not to be commingled
with the proceeds from student activities. (See Chapter 8 for
further clarification.) |
| |
| 1710 |
Admissions. Revenue from patrons of a school-sponsored
activity such as a concert or a football game. |
| |
| 1720 |
Bookstore Sales. Revenue from sales by students or
student-sponsored bookstores. |
| |
| 1730 |
Student Organization Membership Dues and Fees. Revenue
from students for memberships in school clubs or organizations. |
| |
| 1740 |
Fees. Revenue from students for fees such as locker
fees, towel fees, and equipment fees. Transportation fees are
recorded under the appropriate account in the 1400 series. |
| |
| 1750* |
Revenue From Enterprise Activities. Revenue (gross)
from vending machines, school stores, soft drink machines, and
so on, not related to the regular food service program. These
revenues are normally associated with activities at the campus
level that generate incremental local revenues for campus use. |
| |
| 1790 |
Other Activity Income. Other revenue from school or
district activities. |
| |
| 1800* |
Revenue From Community Services Activities. Revenue
from community services activities operated by a school district.
For example, revenue received from operation of a skating facility
by a school district as a community service would be recorded
here. Multiple accounts may be established within the 1800 series
to differentiate various activities. |
| |
| 1900 |
Other Revenue From Local Sources. Other revenue from
local sources not classified above. |
| |
| 1910* |
Rentals. Revenue from the rental of either real or
personal property owned by the school district. Rental of property
held for income purposes is not included here, but is recorded
under account 1540. |
| |
| 1920* |
Contributions and Donations From Private Sources. Revenue
associated with contributions and donations made by private
organizations. These organizations include, but are not limited
to, educational foundations, PTA/PTO organizations, campus booster
clubs, and private individuals. This code should be used to
record on-behalf payments made by private organizations to school
district personnel (e.g., stipends paid to teachers or other
school district staff). |
| |
| 1930* |
Gains or Losses on the Sale of Capital Assets. The
amount of revenue over (under) the book value of the capital
assets sold. For example, the gain on the sale would be the
portion of the selling price received in excess of the depreciated
value (book value) of the asset. This account is used in Proprietary
and Fiduciary funds only. Revenue account 5300 is used for
governmental funds.
An additional account (expenditure object code 940) has been
established for accounting for losses from capital asset sales
so that districts may report gains or losses separately as
required in certain states (or where only credits may be reported
for revenue codes and only debits for expenditure codes).
However, account 1930 may be used to record all gains or losses
on these sales (reported as a contra revenue).
|
| |
| 1940* |
Textbook Sales and Rentals. Revenue from the rental
or sale of textbooks. |
| |
| 1941 |
Textbook Sales. Revenue from the sale of textbooks. |
| |
| 1942 |
Textbook Rentals. Revenue from the rental of textbooks. |
| |
| 1950* |
Miscellaneous Revenues From Other School Districts. Revenue
from services provided other than for tuition and student transportation
services. These services could include data processing, purchasing,
maintenance, cleaning, consulting, and guidance. |
| |
| 1951 |
Miscellaneous Revenue From Other School Districts Within
the State. |
| |
| 1952 |
Miscellaneous Revenue From Other School Districts Outside
the State. |
| |
| 1960* |
Miscellaneous Revenues From Other Local Governmental Units.
Revenue from services provided to other local governmental units.
These services could include non-student transportation, data
processing, purchasing, maintenance, cleaning, cash management,
and consulting. |
| |
| 1970* |
Operating Revenues. Goods and services provided for
insurance, printing, or data processing. This account should
be used only for Proprietary funds. |
| |
| 1980* |
Refund of Prior Year's Expenditures. Expenditures that
occurred last year that are refunded this year. If the refund
and the expenditure occurred in the current year, reduce this
year's expenditures, as prescribed by GAAP. |
| |
| 1990* |
Miscellaneous. Revenue from local sources not provided
for elsewhere. |
| |
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|
| |
| 2000* |
Revenue From Intermediate Sources |
| |
| 2100* |
Unrestricted Grants-in-Aid. Revenue recorded as grants
by the school district from an intermediate unit that can be
used for any legal purpose desired by the school district without
restriction. Separate accounts may be maintained for general
source grants-in-aid that are not related to specific revenue
sources of the intermediate governmental unit and/or for those
assigned to specific sources of revenue as appropriate. |
| |
| 2200* |
Restricted Grants-in-Aid. Revenue recorded as grants
by the school district from an intermediate unit that must be
used for a categorical or specific purpose. If such money is
not completely used by the school district, it must be returned,
usually to the intermediate governmental unit. Separate accounts
may be maintained for general source grants-in-aid that are
not related to specific revenue sources of the intermediate
governmental unit and for those assigned to specific sources
of revenue as appropriate. |
| |
| 2800* |
Revenue in Lieu of Taxes. Commitments or payments made
out of general revenues by an intermediate governmental unit
to the school district in lieu of taxes it would have had to
pay had its property or other tax base been subject to taxation
by the school district on the same basis as privately owned
property or other tax base. It would include payment made for
privately owned property that is not subject to taxation on
the same basis as other privately owned property because of
action by the intermediate governmental unit. |
| |
| 2900* |
Revenue for/on Behalf of the School District. Commitments
or payments made by an intermediate governmental jurisdiction
for the benefit of the school district or contributions of equipment
or supplies. Such revenue includes the payment to a pension
fund by the intermediate unit on behalf of a school district
employee for services rendered to the school district and a
contribution of capital assets by an intermediate unit to the
school district. Separate accounts should be maintained to identify
the specific nature of the revenue item. |
| |
| 3000* |
Revenue From State Sources |
| |
| 3100 |
Unrestricted Grants-in-Aid. Revenue recorded as grants
by the school district from state funds that can be used for
any legal purpose desired by the school district without restriction.
Separate accounts may be maintained for general grants-in-aid
that are not related to specific revenue sources of the state
and for those assigned to specific sources of revenue as appropriate. |
| |
| 3200 |
Restricted Grants-in-Aid. Revenue recorded as grants
by the school district from state funds that must be used
for a categorical or specific purpose.
If such money is not completely used by the school district,
it must be returned, usually to the state. Separate accounts
may be maintained for general-source grants-in-aid that are
not related to specific revenue sources of the state and for
those assigned to specific sources of revenue as appropriate.
|
| |
| 3800 |
Revenue in Lieu of Taxes. Commitments or payments made
out of general revenues by a state to the school district in
lieu of taxes it would have had to pay had its property or other
tax base been subject to taxation by the school district on
the same basis as privately owned property. It includes payment
made for privately owned property that is not subject to taxation
on the same basis as other privately owned property because
of action by the state. |
| |
| 3900* |
Revenue for/on Behalf of the School District. Commitments
or payments made by a state for the benefit of the school district
or contributions of equipment or supplies. Such revenue includes
the payment of a pension fund by the state on behalf of a school
district employee for services rendered to the school district
and a contribution of capital assets by a state unit to the
school district. Separate accounts may be maintained to identify
the specific nature of the revenue item. |
| |
| 4000 |
Revenue From Federal Sources. |
| |
| 4100* |
Unrestricted Grants-in-Aid Direct From the Federal Government.
Revenues direct from the federal government as grants to the
school district that can be used for any legal purpose desired
by the school district without restriction. |
| |
| 4200* |
Unrestricted Grants-in-Aid From the Federal Government
Through the State. Revenues from the federal government
through the state as grants that can be used for any legal purpose
desired by the school district without restriction. |
| |
| 4300* |
Restricted Grants-in-Aid Direct From the Federal Government.
Revenues direct from the federal government as grants to the
school district that must be used for a categorical or specific
purpose. If such money is not completely used by the school
district, it usually is returned to the governmental unit. |
| |
| 4500* |
Restricted Grants-in-Aid From the Federal Government Through
the State. Revenues from the federal government through
the state as grants to the school district that must be used
for a categorical or specific purpose. |
| |
| 4700* |
Grants-in-Aid From the Federal Government Through Other
Intermediate Agencies. Revenues from the federal government
through an intermediate agency. |
| |
| 4800* |
Revenue in Lieu of Taxes. Commitments or payments made
out of general revenues by the federal government to the school
district in lieu of taxes it would have had to pay had its property
or other tax base been subject to taxation by the school district
on the same basis as privately owned property or other tax base.
Such revenue includes payment made for privately owned property
that is not subject to taxation on the same basis as other privately
owned property because of action by the federal governmental
unit. |
| |
| 4900* |
Revenue for/on Behalf of the School District. Commitments
or payments made by the federal government for the benefit of
the school district, or contributions of equipment or supplies.
Such revenue includes a contribution of capital assets by a
federal governmental unit to the school district and foods donated
by the federal government to the school district. Separate accounts
should be maintained to identify the specific nature of the
revenue item. |
| |
| 5000* |
Other Financing Sources |
| |
| 5100 |
Issuance of Bonds. Used to record the face amount of
the bonds that are issued. Short-term debt proceeds should not
be classified as revenue. When a school district issues short-term
debt (debt with a duration of less than 12 months) that is to
be repaid from governmental funds, a liability (notes payable)
should be recorded in the balance sheet of the fund responsible
for repayment of the debt. |
| |
| 5110* |
Bond Principal. Used to record the face amount of bonds
sold. |
| |
| 5120 |
Premium or Discount on the Issuance of Bonds. Proceeds
from that portion of the sale price of bonds in excess of or
below their par value. The premium or discount represents an
adjustment of the interest rate and will be amortized using
expenditure object account 834 or revenue account 6200. |
| |
| 5200 |
Fund Transfers In. Used to classify operating transfers
from other funds of the district. |
| |
| 5300 |
Proceeds From the Disposal of Real or Personal Property.
Proceeds from the disposal of school property or compensation
for the loss of real or personal property. Any gain or loss
on the disposal of property for Proprietary or Fiduciary funds
is recorded in account 1930. Account 5300 should be used only
for proceeds from the disposal of assets that do not have significant
value. The reporting of major asset sales should be recorded
as Special Items using account 6300. |
| |
| 5400 |
Loan Proceeds. Proceeds from loans greater than 12
months. |
| |
| 5500 |
Capital Lease Proceeds. Proceeds from capital leases. |
| |
| 5600 |
Other Long-Term Debt Proceeds. Proceeds from other
long-term debt instruments not captured in the preceding codes
(e.g., certificates of obligation). |
| |
| 6000 |
Other Items |
| 6100 |
Capital Contributions. Capital assets acquired as the
result of a donation or bequest of an individual, estate, other
government, a corporation or an affiliate organization. |
| |
| 6200 |
Amortization of Premium on Issuance of Bonds. Credit
entries associated with the amortization of debt premiums
in connection with the issuance of debt. This account is used
in Proprietary and Fiduciary funds only.
This account has been established for premium amortization
so that districts may report amortization of debt premiums
and discounts separately as required in certain states (or
where only credits may be reported for revenue codes and only
debits for expenditure codes). However, expenditure account
834 may be used to record either debt premiums (reported as
a contra revenue) or discounts.
|
| |
| 6300 |
Special Items. Used to classify special items in accordance
with GASB Statement 34. Included are transactions or events
within the control of the school district administration that
are either unusual in nature or infrequent in occurrence. For
some districts, these include the sale of certain general governmental
capital assets; sale or lease of mineral rights, including oil
and gas; sale of infrastructure assets; or significant forgiveness
of debt by a financial institution. Special items may also include
events that are not within the control of the district. In the
governmental funds, these items should be separately captioned
or disclosed. |
| |
| 6400 |
Extraordinary Items. Used to classify items in accordance
with GASB 34. Included are transactions or events that are outside
the control of school district administration and are both
unusual in nature and infrequent in occurrence. For some districts,
these include insurance proceeds to cover significant costs
related to a natural disaster caused by fire, flood, tornado,
hurricane, or hail storm; insurance proceeds to cover costs
related to an environmental disaster; or a large bequest to
a small government by a private citizen. |
