Chapter 4, Facility Data Elements, Facilities Information Management: A Guide for State and Local Education Agencies

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	Introductory Material
Chapter 1
	Purpose and Scope
Chapter 2
	Customizing a School Facilities Data System
Chapter 3
	Using Data Elements for Analysis
Chapter 4
	Facility Data Elements
Chapter 5
	Resources and Connections
Glossary
Calculated Data Elements

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Facility Data Elements

2000 Facilities Condition
These data elements can be used to determine the safety and condition of a facility, including the service systems in place to maintain and regulate its overall physical site.

2000	System Type
	The type of system that is installed in the building or site.
	1	Plumbing System
	2	Electrical System
	3	Heating Distribution System
	4	Cooling System
	5	Ventilation System
	6	Communications Management
	7	Technology Wiring
	8	Security System
	9	Fire Protection
	10	Mechanical System
	11	Vertical Transportation
2010	System Identification Code
	A unique number or alphanumeric code assigned to a building system or site system by a school, school system, state, or other agency or entity.
2020	Component Identification Code
	A unique number or alphanumeric code assigned to a component by a school, school system, state, or other agency or entity.
2030	Plumbing System
	The component of an on-site system for supplying, eliminating, and treating water.
	1	Water supply
	2	Drains
	3	Vents
	4	Sewage treatment
	5	Water source
	6	Parcel drainage
	7	Piping
	8	Water softeners
	9	Detention ponds
	10	Filtration system
	99	Other
2040	Electrical System
	The type of system that collects and distributes electricity throughout the building or site.
	1	Electrical supply
	2	Electrical distribution
	3	Emergency generator
	4	Electrical interface
	5	Circuit breakers
	99	Other
2050	Heating Distribution System
	The method by which the heat is distributed and delivered throughout the room(s) or building.
	1	Steam radiator
	2	Hot water radiator
	3	Heat pump
	4	Unit ventilators
	5	Unit heaters/baseboard heaters
	6	Central ducted system
	7	Open plenum system
	8	Forced air
	9	Displacement ventilation
	99	Other
2060	Cooling System
	The type of system used for cooling.
	1	Central cooling system
	2	Local zone cooling system
	3	Individual (room) unit cooling system
	4	Combination cooling systems
	5	Ceiling fans or ventilation fans
	6	Natural systems
	7	None
	99	Other
2070	Ventilation System
	The primary means by which air is circulated, freshened, and exhausted.
	1	Window ventilation
	2	Gravity ventilation
	3	Mechanical exhaust
	4	Mechanical supply
	5	Both mechanical exhaust and supply
	6	Air handler units
	99	Other
2080	Communications Management Component System
	The types of system, interface, and management components for carrying voice, video, and data throughout a building.
	1	Voice
	2	Video
	3	Data
	4	Public Address System
	99	Other
2090	Technology Wiring System
	The means through which voice, video, audio, and data information are conveyed.
	1	Wire cable
	2	Fiber optic cable
	3	Coaxial cable
	4	Wireless
	5	Twisted pair
	99	Other
2100	Security System
	The type of system that protects the facility from intrusion.
	1	Video
	2	Intrusion detection system
	3	Card access control system
	4	Keypad access control system
	5	Metal detector
	99	Other
2110	Fire Protection System
	The type of system that protects the facility against fire.
	1	Automatic sprinkler
	2	Fire pump/extinguishers
	3	Alarms
	4	Kitchen fire suppressor system
	99	Other
2120	Mechanical System
	The major manufactured systems required to operate a building.
	1	Cooling
	2	Heating
	3	Ventilation
	99	Other
2130	Vertical Transportation System
	The type of system used to convey persons or freight between floors.
	1	Stairs
	2	Elevator
	3	Escalator
	99	Other
2140	Window Design Type
	The type of window design, defined by how it operates.
	1	Nonoperable
	2	Casement
	3	Double hung
	4	Tilt open (awning or hopper)
	5	Sliding
	99	Other
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2150	Window Frame Material
	The building material used to construct window frames.
	1	Wood
	2	Aluminum
	3	Vinyl
	4	Steel
	5	Vinyl-clad wood
	6	Vinyl-clad steel
	7	Aluminum-clad wood
	99	Other
2160	Roof Type
	The design or structure of roof.
	1	Metal
	2	Slate
	3	Asphalt shingle
	4	Built-up
	5	Single-ply
	6	Terra cotta tile
	7	Membrane
	99	Other
2170	Exterior Finish Type
	The covering, structural or not, of the exterior building walls.
	1	Brick
	2	Concrete masonry unit
	3	Stucco
	4	Synthetic stucco
	5	Wood
	6	Adobe
	7	Stone
	8	Prefabricated concrete
	9	Synthetic stone
	99	Other
2180	Interior Finish Type
	The type of covering, structural or not, of the interior walls, ceilings, and floors.
	1	Painted gypsum board
	2	Painted plaster
	3	Painted concrete masonry unit
	4	Glazed concrete masonry unit
	5	Glazed brick or tile
	6	Vinyl wall covering
	7	Wood flooring
	8	Synthetic sheetgood composite tile flooring
	9	Carpet
	10	Terrazzo flooring
	11	Vinyl asbestos tile (VAT)
	12	Quarry tile
	13	Sealed concrete
	14	Acoustical tile
	15	Exposed structure-painted
	16	Ceramic tile
	99	Other
2190	Installation Date
	The year in which the system, component, equipment, or fixture was originally installed.
2200	Condition of System or Component
	The rating of the system or component functions under the demands of its regular operation.
	1	Excellent
		New or easily restorable to "like new" condition; only minimal routine maintenance is required.
	2	Good
		Only routine maintenance or minor repair is required.
	3	Adequate
		Some preventive maintenance and/or corrective repair is required.
	4	Fair
		Sometimes fails to meet code or functional requirements; failure(s) are inconvenient to school operation.
	5	Poor
		Consistently substandard performance; failure(s) are disruptive and costly; fails most code and functional requirements; requires constant attention, renovation, or replacement. Major corrective repair or overhaul is required.
	6	Nonoperable
		The system or component exists in a significantly substandard level and cannot be used or operated. Replacement is required.
	7	Urgent building condition
		A condition that will seriously affect the safety, environment, and/or educational mission, or could result in possible damage to the facility or inhabitants.
	8	Emergency condition
		A condition that will result in injury, loss of life, or major damage.
2210	Component Deficiency
	A description of the component, system, or finish that needs replacement, repair, or maintenance to perform at an optimal level.
2220	Compliance Status
	An indication of whether the building, site, system, component, equipment, or fixture conforms with the requirements or standards specified in federal, state, or local standards or codes.
	1	In compliance
	2	Not in compliance
	3	Planned compliance
	4	Waived compliance
2230	Compliance Determination Date
	The month, day, and year that the building, site, system, component, equipment, or fixture compliance status was determined.
2240	Next Service Date
	The month, day, and year a major component, system, equipment, or fixture is scheduled to be serviced for preventive or routine maintenance.
2250	Useful Life
	The anticipated time (in years) from the time of installation or service that a properly maintained system, component, equipment, or fixture is expected to operate effectively and efficiently.
2260	Last Check Date
	The month, day, and year that the condition of a system, component, equipment, or fixture was last checked.
2270	Last Service Date
	The month, day, and year a system, component, equipment, or fixture was last serviced for repair or routine maintenance.
2280	Federal Mandate Interest
	The area of interest controlled by a federal law, regulation, or standard that pertains to a school facility.
	1	Facility accessibility and usability for individuals with disabilities
	2	Indoor air quality
	3	Radon contamination
	4	Drinking water safety
	5	Lead contamination
	6	Asbestos contamination
	7	Hazardous materials
	8	Underground storage tank
	9	Material Safety Data Sheet (MSDS)
	10	Integrated pest control
	99	Other
2285	Federal Mandate Name
	1	Americans with Disabilities Act (ADA)
	2	Individuals with Disabilities Education Act (IDEA)
	3	Safe Drinking Water Act
	4	Lead Contamination Control Act
	5	Asbestos Hazardous Emergency Response Act (AHERA)
	99	Other
2290	State or Local Mandate Interest
	The area of interest controlled by a law, rule, regulation, or standard of state and local governments that pertains to public school facilities.
	1	Building code
	2	Fire code
	3	Health code
	4	Flood control
	5	Design standards
	6	Acreage standards
	7	Standard educational specifications
	8	Historic preservation requirements
	9	Occupational health and safety code
	10	Earthquake standards
	99	Other
2295	State or Local Mandate Name
	The specific law, rule, regulation, or standard of a state or local government that pertains to public school facilities.

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