Questionnaires and Tracking Forms for Each Assessment
The materials staff ship questionnaires and tracking forms to the data collection staff in December of the year prior to the assessment.
Questionnaires, like the test booklets, are given a unique bar code. They are then grouped into a pre-determined package size.
The first type of tracking form—rosters of questionnaires—is shipped to the data collection staff for recording questionnaires given to each school. Preprinted school information is applied before shipping to reduce the burden on personnel who enter information on each roster.
The second type of tracking form—administration form with preprinted student IDs and session information—is also sent to data collection staff.
The names of students who have participated in the assessment are kept on school premises to ensure that all personally identifiable information about students, their education performance, and their families remains confidential. The administration schedule, containing the names of participating students within the school, is a multi-part form. The section of the form with the students' names is removed and left in the school storage envelope before the administration form is returned to the materials processing center. In lieu of the student's name, an ID number is assigned to each completed booklet. This ID number allows data from student booklets and questionnaires to be matched during analysis.
Beginning in 2014, the information that was previously printed on administration forms and rosters of questionnaires was housed in the data collection staff's electronic
preassessment visit system. Beginning in 2015, an online questionnaire system was developed and continues to be used. Hard copies of the questionnaires were printed and available upon request in 2015 and subsequent years.