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Human Resources (HR) Glossary

Academic Rank
A status designated by the institution according to the institution's policies. The IPEDS HR survey includes the ranks of Professor, Associate Professor, Assistant Professor, Instructor, and Lecturer.
Adjunct instructional staff
Non-tenure track instructional staff serving in a temporary or auxiliary capacity to teach specific courses on a course-by-course basis. Includes both instructional staff who are hired to teach an academic degree-credit course and those hired to teach a remedial, developmental, or ESL course; whether the latter three categories earn college credit is immaterial. Excludes regular part-time instructional staff (who, unlike adjuncts are not paid on a course-by-course basis), graduate assistants, full-time professional staff of the institution who may teach individual courses (such as a dean or academic advisor), and appointees who teach non-credit courses exclusively.
American Indian or Alaska Native
A person having origins in any of the original peoples of North and South America (including Central America) who maintains cultural identification through tribal affiliation or community attachment.
Annual contract or employment agreement
An annually-renewable contract or employment agreement that is in effect for a stated annual period within one year of execution, and may be equal to a period of 365 days, or a standard academic year, or the equivalent. Does not include contracts for partial year periods such as a single semester, quarter, term, block, or course.
Archivists, Curators, and Museum Technicians
An occupational category based on the broad occupation in the 2010 Standard Occupational Classification (SOC) Manual called "Archivists, Curators, and Museum Technicians."  For detailed information, refer to the following website: http://www.bls.gov/soc/2010/soc254010.htm.
Asian
A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black or African American
A person having origins in any of the black racial groups of Africa.
Business and Financial Operations Occupations
An occupational category based on the major group in the 2010 Standard Occupational Classification (SOC) Manual called "Business and Financial Operations Occupations." For detailed information refer to the following website: http://www.bls.gov/soc/2010/soc130000.htm.
Casual employees
Persons who are hired to work during peak times such as those that help at registration time or those that work in the bookstore for a day or two at the start of a session.
Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations
An occupational category based on the following three major groups in the 2010 Standard Occupational Classification (SOC) Manual:  1) Community and Social Service Occupations (http://www.bls.gov/soc/2010/soc210000.htm); 2) Legal Occupations (http://www.bls.gov/soc/2010/soc230000.htm); and 3) Arts, Design, Entertainment, Sports, and Media Occupations (http://www.bls.gov/soc/2010/soc270000.htm).
Computer, Engineering, and Science Occupations
An occupational category based on the following three major groups in the 2010 Standard Occupational Classification (SOC) Manual:  1) Computer and Mathematical Occupations (http://www.bls.gov/soc/2010/soc150000.htm); 2) Architecture and Engineering Occupations (http://www.bls.gov/soc/2010/soc170000.htm); and 3) Life, Physical, and Social Science Occupations (http://www.bls.gov/soc/2010/soc190000.htm).
Faculty Status
A status designated by the institution according to the institution's policies. "Faculty" may include staff with academic appointments (instruction, research, public service) and other staff members who are appointed as faculty members. The designation "faculty" is separate from the activities to which the staff members are currently assigned. For example, a president, provost, or librarian may also be appointed as a faculty member. For IPEDS reporting, graduate assistants do not have faculty status.
Full-time staff (employees)
As defined by the institution. The type of appointment at the snapshot date determines whether an employee is full-time or part-time. The employee's term of contract is not considered in making the determination of full- or part-time.
Graduate Assistants (Other)
An occupational category based on the detailed occupation in the 2010 Standard Occupational Classification (SOC) Manual called "Management Occupations" (SOC code 11-0000), "Business and Financial Operations Occupations" (SOC code 13-0000), "Computer and Mathematical Occupations" (SOC code 15-0000), "Architecture and Engineering Occupations" (SOC code 17-0000), "Life, Physical, and Social Science Occupations" (SOC code 19-0000), "Community and Social Service Occupations" (SOC code 21-0000), "Legal Occupations" (SOC code 23-0000), "Arts, Design, Entertainment, Sports, and Media Occupations" (SOC code 27-0000), "Librarians, Curators, and Archivists" (SOC code 25-4000), "Archivists, Curators, and Museum Technicians" (SOC code 25-4010), "Librarians" (SOC code 25-4020), "Library Technicians" (SOC code 25-4030), "Preschool, Primary, Secondary, and Special Education School Teachers" (SOC code 25-2000), "Other Teachers and Instructors" (SOC code 25-3000), "Other Education, Training, and Library Occupations" (SOC code 25-9000) and "Healthcare Practitioners and Technical Occupations" (SOC code 29-0000). For detailed information, refer to the following website: http://www.bls.gov/soc/2010/soc251191.htm.
Graduate Assistants (Research)
An occupational category used to classify graduate assistants whose specific assignments customarily are made for the purpose of conducting research.
Graduate Assistants (Teaching)
An occupational category based on the detailed occupation in the 2010 Standard Occupational Classification (SOC) Manual called "Graduate Assistant - Teaching" (SOC code 25-1191). For detailed information, refer to the following website: http:// www.bls.gov/soc/2010/soc251191.htm.
Healthcare Practitioners and Technical Occupations
An occupational category based on the major group in the 2010 Standard Occupational Classification (SOC) Manual called "Healthcare Practitioners and Technical Occupations." For detailed information refer to the following website: http://www.bls.gov/soc/2010/soc290000.htm.
Hispanic/Latino
A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.
Indefinite duration (continuing or at-will) contract or employment agreement
A contract or employment agreement that has an indefinite duration (continuing, at-will).
Instruction combined with research and/or public service

An occupational category used to classify persons for whom it is not possible to differentiate between instruction or teaching, research, and public service because each of these functions is an integral component of his/her regular assignment. Regardless of title, academic rank, or tenure status, these employees formally spend the majority of their time providing instruction, research, and/or public service.

Instructional Staff
An occupational category that is comprised of staff who are either: 1) Primarily Instruction or 2) Instruction combined with research and/or public service.  The intent of the Instructional Staff category is to include all individuals whose primary occupation includes instruction at the institution.
Integrated Postsecondary Education Data System (IPEDS)
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves annual institution-level data collections. All postsecondary institutions that have a Program Participation Agreement with the Office of Postsecondary Education (OPE), U.S. Department of Education (throughout IPEDS referred to as "Title IV") are required to report data using a web-based data collection system. IPEDS currently consists of the following components: Institutional Characteristics (IC); 12-month Enrollment (E12);Completions (C); Admissions (ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by Assigned Position, Fall Staff, and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and Academic Libraries (AL).
Less-than-annual contract or employment agreement
A contract or employment agreement that is in effect for a partial year period of less than 365 days, or less than a standard academic year or the equivalent. Includes contracts for partial year periods such as a single semester, quarter, term, block, or course.
Librarians
An occupational category based on the broad occupation in the 2010 Standard Occupational Classification (SOC) Manual called "Librarians."  For detailed information, refer to the following website: http://www.bls.gov/soc/2010/soc254020.htm.
Librarians, Curators, and Archivists
An occupational category based on the following three broad occupations in the 2010 Standard Occupational Classification (SOC) Manual:  1) Librarians (http://www.bls.gov/soc/2010/soc254020.htm); 2) Archivists, Curators, and Museum Technicians (http://www.bls.gov/soc/2010/soc254010.htm); and 3) Library Technicians  (http://www.bls.gov/soc/2010/soc254030.htm).
Library and Student and Academic Affairs and Other Education Services Occupations
Library Technicians
An occupational category based on the broad occupation in the 2010 Standard Occupational Classification (SOC) Manual called "Library Technicians."  For detailed information, refer to the following website: http://www.bls.gov/soc/2010/soc254030.htm.
Management Occupations
An occupational category based on the major group in the 2010 Standard Occupational Classification (SOC) Manual called "Management Occupations." For detailed information refer to the following website: http://www.bls.gov/soc/2010/soc110000.htm.
Medical school staff
Staff employed by or staff working in the medical school (Doctor of Medicine [M.D.] and/or Doctor of Osteopathic Medicine [D.O.]) component of a postsecondary institution or in a free standing medical school. Does not include staff employed by or employees working strictly in a hospital associated with a medical school or those who work in health or allied health schools or departments such as dentistry, veterinary medicine, nursing or dental hygiene unless the health or allied health schools or departments are affiliated with (housed in or under the authority of) the medical school.
Multi-year contract or employment agreement
A contract or employment agreement that is in effect for more than one year (e.g., more than 365 days). The renewal period of a multi-year contract is not on an annual basis (e.g., a 5-year multi-year contract is renewed every 5 years NOT annually).
Multi-year or continuing or at-will contract or employment agreement (old definition)
A contract or employment agreement that is in effect for more than one year (e.g., more than 365 days) or that has an indefinite duration (continuing, at-will). The renewal period of a multi-year contract is not on an annual basis (e.g., a 5-year multi-year contract is renewed every 5 years NOT annually).
Native Hawaiian or Other Pacific Islander
A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Natural Resources, Construction, and Maintenance Occupations
An occupational category based on the following three major groups in the 2010 Standard Occupational Classification (SOC) Manual:  1) Farming, Fishing, and Forestry Occupations (http://www.bls.gov/soc/2010/soc450000.htm); 2) Construction and Extraction Occupations (http://www.bls.gov/soc/2010/soc470000.htm); and 3) Installation, Maintenance, and Repair Occupations (http://www.bls.gov/soc/2010/soc490000.htm).
New hires
Persons who were hired for full-time permanent employment either for the first time (new to the institution) or after a break in service between November 1, 2015 and October 31, 2016. Does not include persons who have returned from sabbatical leave OR full-time Postsecondary Staff who are working less-than-9-month contracts.
Non-medical school staff
See Institution's staff (not in medical schools)
Nonresident alien
A person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely.
Not on tenure track
Personnel positions that are considered non-tenure earning positions.
Office and Administrative Support Occupations
An occupational category based on the major group in the 2010 Standard Occupational Classification (SOC) Manual called "Office and Administrative Support Occupations." For detailed information refer to the following website: http://www.bls.gov/soc/2010/soc430000.htm.
Part-time staff (employees)
As determined by the institution. The type of appointment at the snapshot date determines whether an employee is full-time or part-time. The employee's term of contract is not considered in making the determination of full- or part-time. Casual employees (hired on an ad-hoc basis or occasional basis to meet short-term needs) and students in the College Work-Study Program (CWS) are not considered part-time staff.
Postsecondary Teachers
An occupational category in the 2012 Standard Occupational Classification (SOC) Manual with the SOC code 25-1000.  This category is not an IPEDS reporting category.
Primarily Instruction
An occupational category used to classify persons whose specific assignments customarily are made for the purpose of providing instruction or teaching. Regardless of title, academic rank, or tenure status, these employees formally spend the majority of their time providing instruction or teaching.
Production, Transportation, and Material Moving Occupations
An occupational category based on the following two major groups in the 2010 Standard Occupational Classification (SOC) Manual:  1) Production Occupations (http://www.bls.gov/soc/2010/soc510000.htm) and 2) Transportation and Material Moving Occupations (http://www.bls.gov/soc/2010/soc530000.htm).
Public Service staff

An occupational category used to classify persons whose specific assignments customarily are made for the purpose of carrying out public service activities such as agricultural extension services, clinical services, or continuing education. Regardless of title, academic rank, or tenure status, these employees formally spend the majority of their time carrying out public service activities. (This category includes employees with a public service assignment regardless of the location of the assignment (e.g., in the field rather than on campus)).
(This category was called Primarily public service prior to 2012-13.)

Race and ethnicity unknown
The category used to report students or employees whose race and ethnicity are not known.
Race/ethnicity
Categories developed in 1997 by the Office of Management and Budget (OMB) that are used to describe groups to which individuals belong, identify with, or belong in the eyes of the community. The categories do not denote scientific definitions of anthropological origins. The designations are used to categorize U.S. citizens, resident aliens, and other eligible non-citizens.

Individuals are asked to first designate ethnicity as:
   - Hispanic or Latino or
   - Not Hispanic or Latino

Second, individuals are asked to indicate all races that apply among the following:
   - American Indian or Alaska Native
   - Asian
   - Black or African American
   - Native Hawaiian or Other Pacific Islander
   - White
Research Staff
An occupational category used to classify persons whose specific assignments customarily are made for the purpose of conducting research. Regardless of title, academic rank, or tenure status, these employees formally spend the majority of their time conducting research. 
(This category was called Primarily research prior to 2012-13.)

Sales and Related Occupations
An occupational category based on the major group in the 2010 Standard Occupational Classification (SOC) Manual called "Sales and Related Occupations." For detailed information refer to the following website: http://www.bls.gov/soc/2010/soc410000.htm.
Service Occupations
An occupational category based on the following five major groups in the 2010 Standard Occupational Classification (SOC) Manual:  1) Healthcare Support Occupations (http://www.bls.gov/soc/2010/soc310000.htm); 2) Protective Service Occupations (http://www.bls.gov/soc/2010/soc330000.htm); 3) Food Preparation and Serving Related Occupations (http://www.bls.gov/soc/2010/soc350000.htm); 4) Building and Grounds Cleaning and Maintenance Occupations (http://www.bls.gov/soc/2010/soc370000.htm); and 5) Personal Care and Service Occupations (http://www.bls.gov/soc/2010/soc390000.htm).
Student and Academic Affairs and Other Education Services Occupations
An occupational category based on the following three minor groups in the 2010 Standard Occupational Classification (SOC) Manual:  1) Pre-school, Primary, Secondary, and Special Education School Teachers (http://www.bls.gov/soc/2010/soc250000.htm#25-2000); 2) Other Teachers and Instructors (http://www.bls.gov/soc/2010/soc250000.htm#25-3000); and 3) Other Education, Training, and Library Occupations (http://www.bls.gov/soc/2010/soc250000.htm#25-9000).
Tenure
Status of a personnel position with respect to permanence of the position.
Tenure track
Personnel positions that lead to consideration for tenure.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate in any of the Title IV federal student financial assistance programs (other than the State Student Incentive Grant (SSIG) and the National Early Intervention Scholarship and Partnership (NEISP) programs).
White
A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
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Current Survey Changes

Table 11. Proposed Minor Changes to Human Resources (HR) Form

Changed instruction/FAQ/screen (where applicable; additions in red, deletions with strikethrough, rewording in blue)

Screen change: Removed weighted average column from salaries screen

Human resources data measure the number and type of staff supporting postsecondary education. Because staffing patterns vary greatly across postsecondary institutions, IPEDS uses the Standard Occupational Classification (SOC) System to collect occupational activity.

Data collected include:

  • Employees by primary occupational activity, faculty status, and full- and part-time status;
  • Full-time instructional staff by academic rank, gender, and contract length/teaching period;
  • Full-time instructional faculty by rank, gender, and length of contract/teaching period and their salary outlays.

Contact: Christopher Cody, Survey Director

HR