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Reference Library

This web page provides documentation that applies to multiple years, levels and/or components of the CCD collection. All the documents are reviewed annually to ensure accuracy and relevance. Outdated documents are either removed or updated. The most recent review/update date was March 5th, 2021.

Document Number Topic Description File
1 State Codes This is a list of the abbreviations and numeric codes used to identify states in CCD. Word File (26 KB)
  Longitudinal ID Crosswalks Identification numbers that uniquely identify schools and local education agencies generally do not change year-to-year. But there have been cases where changes were made. These lists provide crosswalks between the old and new ID numbers.  
2 Guam Crosswalk (SY 2013-14 to 2014-15) Word File (29 KB)
3 School Crosswalk (SY 2014-15 to 2015-16) Word File (39 KB)
4 School Crosswalk (SY 2015-16 to 2016-17) Word File (27 KB)
5 Double counting of BIE reported schools This document addresses the issue of schools reported by both BIE and the state where they are located. A list of the relevant schools is included. Word File (31 KB)
6 Data Files Content This Excel workbook lists the variables in the nonfiscal CCD by level (SEA, LEA, school) and year, from 1986-87 through 2015-16. Excel File (1.2 MB)
8 Local Education Agencies by type and year A new LEA type was added in SY 2016-17. This Excel workbook explains this change and provides a filterable data table that shows LEAs' type for the school years 2014-15 through 2017-18. Excel File (5.32 MB)
9 Long to Wide File Conversion Utility Starting with data for School Year 2016–17, CCD files are published in "long" file format. These utility programs will convert the long SAS files into wide files and combine the several components into a single file for the reporting level (State, LEA and school). This code is based on the 2016–17 CCD data files, and it should be used as a baseline for following data files. A User's Manual is included. ZIP (242 KB)
10 Changes in Membership Reporting Guidance The guidance for reporting students to EDFacts at the LEA level changed from SY 2016-17 to SY 2017–18. This document summarizes the guidance for SY 2016-17 and SY 2017-18 and provides summary tabulations to help users see how LEA membership data changed between 2016–17 and 2017–18. Word File (44 KB)
11 Changes to CCD-assigned school and LEA levels This document describes changes to the LEVEL variable made for the SY 2017-18 file. It describes the logic to derive this variable provided for SY 2016–17 and prior as well as the changes made for SY 2017–18. Word File (236 KB)
12 Aggregating National School Lunch Program (NSLP) Eligibility Data This document is to provide data users with the information needed to accurately aggregate the school-level Free/Reduced Price Lunch (FRPL) and Direct Certification (DC) data to produce LEA-level estimates. Word File (61 KB)
13 Calculating Dropout Rate This document is to provide data users with the information needed to calculate Event Dropout Rate. Word File (37 KB)
14 Calculating Averaged Freshman Graduation Rate (AFGR) This document is to provide data users with the information needed to calculate Averaged Freshman Graduation Rate (AFGR). Word File (36 KB)