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Concurrent Session II Presentations


Wednesday, July 17, 2013
3:30 pm – 4:20 pm


II–B: Forum Guide to Supporting Data Access for Researchers: A Local Education Agency (LEA) Perspective

Christina Tydeman, Hawaii State Department of Education
Sheri Ballman, Princeton City School District (Ohio)

    Local education agencies (LEAs) receive requests from researchers for access to data about students and staff but often do not have the capacity to field, support, and monitor these requests. The National Forum on Education Statistics has convened a working group to develop a companion guide to The Forum Guide to Supporting Data Access for Researchers: A State Education Agency Perspective that is more relevant to LEAs. This new resource will include a set of core practices and operations for LEAs, as well as information on supporting primary research on students and staff. This session will review the core practices discussed in the guide and review examples of successful data access frameworks in LEAs.

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II–C: Frameworks for Sustainability

Robin Taylor and Jeff Sellers, AEM Corporation
Marie Stetser, Georgia Department of Education
Julian Montoya, Arkansas Department of Education

    As states have received grant funding to develop and implement statewide longitudinal data systems (SLDS), K–12 and P–20, the issue of sustainability becomes a real concern. As many grants are coming to a close, strategies for sustaining these systems must be addressed ASAP while other grants are just starting, making this the ideal time to get sustainability “on the radar” and keep those responsible for those decisions “in the loop” as SLDS progress is made. Regardless of whether or not your grant is running out soon, you’re just starting, or you don’t even have a grant, if you are working on your SLDS, you need a plan for sustainability. Arkansas and Georgia have successfully established sustainability. This session will include examples from these states of how they did it, along with a discussion of options, opportunities, and strategies.

II–D: Labor and Education Data Sharing: Latest Guidance From the U.S. Department of Education

Baron Rodriguez, AEM Corporation
Kathleen Styles, U.S. Department of Education
Emily Anthony, National Center for Education Statistics

    This session will address the latest on the joint guidance between the U.S. Department of Labor and the U.S. Department of Education. Sample scenarios and examples will be provided as part of this panel presentation.

II–E: Coordinated Education Solution Planning: Enterprise Architecture for Education

Corey Chatis, SLDS State Support Team
Rick Rozzelle, CELT Corporation
Mark Masterson, Arizona Department of Education
Peter Tamayo, Washington State Office of Superintendent of Public Instruction

    Enterprise Architecture brings the discipline of architecture to the planning and creation of information assets. It creates a common framework that includes the strategies, policies, business processes, organizational structures, and the related technology and data systems. This session will describe what an enterprise architecture is, why it is important to education, and especially why it is important to education reform efforts. This session will also briefly address the key steps to take in establishing an enterprise architecture process. The state education agency chief information officers from Arizona and Washington will discuss their efforts to implement enterprise architecture in their agencies, including their intended outcomes and initial steps.

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II–F: Building a Better Data System: How to Provide Quality Data Schools Love to Use

James Harrington, Hillsboro School District (Oregon)

    Building a data system that school staff will actually use requires a different approach to business intelligence (BI). Learn in this session how Oregon’s Hillsboro School District rethought traditional BI delivery methods and turned a little-used data warehouse dashboard into a system tailored to meet the needs of teachers and school administrators. Take a look at the District’s Data Center that is feeding the district’s instructional culture. Hear how a partnership between schools, technology, instruction, and the Oregon Department of Education helped build a system that provides staff with information that targets their instructional needs.

II–G: Future-Proofing Your Data Systems Through the Use of Standards

Julie Lass, Ed-Fi Alliance
Jake Firman, Denver School of Science and Technology
Cheryl Niehaus, Michael & Susan Dell Foundation

    The Denver School of Science and Technology (DSST) set out to build an operational data store (ODS) and data warehouse to integrate its student data. With a robust reporting engine in place at the administrative levels, DSST plans to roll out teacher reports this fall. Jake Firman will present DSST’s standardized, flexible, and fully integrative data system, designed to leverage existing, lowcost business tools as well as future technology acquisitions. Cheryl Niehaus will discuss the value of standards-based data systems for the classroom, best practices for teacher training, and what to expect when rolling out transformative classroom reporting to a campus or district.

II–H: Virginia Longitudinal Data System (VLDS): Understanding Virginia High School Graduates' College Enrollment, Persistence, and Graduation

Matthew Bryant, Virginia Department of Education
Deborah Jonas, CNA
Henry Paik, Center for Innovative Technology

    The Virginia Longitudinal Data System (VLDS) team has conducted research that followed high school graduates of 2008 into college and documented their progress through four years of college. Our team will present results showing students’ enrollment and graduation patterns and how these patterns are associated with high school achievement. We will also share results comparing two different methods of matching high school and college students’ data—neither of which rely on social security numbers. Finally, the team will discuss how research is supporting the VLDS teams’ development of a sustainable tool to report similar results for future graduating classes.

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II–I: Data Quality Assessment Tool for Administrative Data

Mike Berning and Paul Marck, U.S. Census Bureau

    Government agencies collect administrative data and, through legal agreements, may share that data with statistical agencies. From a statistical agency’s perspective, for the data to have value it needs to be fit for a statistical use. To help a statistical agency assess the quality of administrative records, the Federal Committee on Statistical Methodology (FCSM) Data Quality Working Group developed a Data Quality Assessment Tool. This tool helps collect quality-related information in three phases of a data acquisition life cycle. This presentation will describe the development of the tool, the resulting questions, observations from early testing, the current implementation plan, and future developments.

II–J: Colorado Charter Schools—Financial Reporting Structures

Leanne Emm and Wendi Chapin, Colorado Department of Education

    This session will focus on the charter school structures that are in place in Colorado. These structures ensure valid financial reporting that is monitored at the district level and ultimately reported at the state level. This session will outline the legislation, accountability measures, and financial structures that enable Colorado to collect and report on charter school revenue and expenditures through the Common Core of Data.

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