Federal, state, and local administrators have long recognized the need for high quality geographic and demographic data for educational planning and research. The National Center for Education Statistics (NCES) partners with the U.S. Census Bureau to produce a variety of geodemographic data products for schools and school districts to help researchers and decisionmakers understand the conditions of education in the United States. This workshop provided a brief overview of some of these resources and demonstrated tools provided by NCES to help access and analyze these data.

The Kansas State Department of Education (KSDE) is beginning a 3-year Enterprise Data System (EDS) project to build and implement a state, longitudinal, enterprise information system. The major components of the KSDE EDS are Source Operational Systems, Extract Transform Load (ETL) procedures, Metadata System, Enterprise Data Warehouse, and Data Marts for delivery of Business Intelligence. This session highlighted topics related to the development and implementation of the EDS, including why and how KSDE is building and implementing an EDS. The "why" includes what is to be gained by stakeholders. The "how" includes strategies and methodologies planned for this effort. Unlike most states, Kansas is not implementing a prebuilt product, but is instead building internal capacity. KSDE is doing most of the work itself to take advantage of its "business" knowledge and best-of-breed products.

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Building for Enterprise Data Management: The Kansas Approach (50 KB)

Florida maintains data exchange agreements with state agencies and organizations that maintain data of use in education communities, including state public assistance databases, state employment databases, state occupational licensure databases, and others. Agreements are maintained with the U.S. Department of Defense, the U.S. Postal Service, the U.S. Office of Personnel Management, and the National Student Clearinghouse. The presenter discussed the characteristics of these linkages as well as the value added to education data, including how resulting information is used.

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IES State Grantee Report: Linkages Between Education Data Systems and Other Administrative Databases (84 KB)

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Albuquerque Public Schools (APS) is in the top 40 U.S. school districts in terms of size and ethnic diversity. This presents many challenges in data processing. This presentation identified those challenges and how APS manages them through custom-built web-based assessment tools using ColdFusion, SQL Server, User-Centered Design (UCD), and Agile programming methodologies. Specific web applications were presented showing the use of data entry forms that reduce or eliminate paper forms; analysis and reporting with interactive graphical drill-downs; and how data integrity and security are enforced. The presenters also discussed how, as a small technology department, they apply UCD to gather and use customer feedback to improve design and implementation of their applications.

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Web-Based Assessment Data Collection, Management, and Reporting Using User-Centered Design (UCD) and Agile Programming Methodologies (1.7 MB)

Exchanging student records between educational environments is one of the key issues of the 21st Century. We believe that data standards are a key component in solving this problem. Automating the current manual process of moving a student's record from environment to environment allows the student to seamlessly enroll in his or her new class without delay. The Student Record Exchange Proof of Concept Project demonstrated how the State of Wyoming is using this new innovative technology.

This session presented the Schools Interoperability Framework 2.0 solution for Student Record Exchange. The focus was on the movement of data between entities and the extensive data required to gain a complete picture of a student's academic history.

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Student Record Exchange: Proof of Concept Project (259 KB)

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This session highlighted the advantages Atlanta Public Schools has achieved due to the use of its Instructional Management Solutions called INsight. The session demonstrated how INsight helps the district quickly highlight areas requiring critical focus as well as showed how INsight provides timely feedback to schools on their students' progress. Principals can view student performance data at a school level, by grade, by teacher/section, and at the individual student level. District administrators may also view this information at the SRT and district levels.

A growing number of data analysis and presentation tools continue to be developed for the Performance Information Management Service (PIMS) team and U.S. Department of Education program managers. In this session a panel of federal presenters discussed how the Education Data Exchange Network data and data analysis tools will support the work of federal elementary and secondary education program managers and analysts. The presentation also discussed how state education managers and analysts can access EDFacts data and use these data analysis and reporting tools.