Crisis Data Management: A Forum Guide to Collecting and Managing Data About Displaced Students
NCES 2010-804
February 2010

Chapter 4. After a Crisis: Displaced Student Data Reporting and Evaluation—Discontinuing Temporary Systems

Recommendation:
Agencies should formulate a plan to archive or destroy temporary data systems based on usage agreements, confidentiality expectations, and other data-lifecycle considerations.

After a crisis is over and students have been permanently placed in new school districts, or have returned to their original districts, decisions must be made about the destruction of temporary datasets and data systems. This is especially important when temporary systems contain personally identifiable student data or other data that might be considered confidential or sensitive in nature. Data sharing agreements that were made with other districts and states during the crisis may influence the organization's archival or destruction responsibilities.