||The recommended maximum number of places that the value of a data
element would require in
an electronic record system. For example, a descriptive alpha/numeric (AN) element might require
60 letters or numbers for a response, whereas a date (DT) would require 8 digits (MMDDYYYY).
When designing a data collection system, both minimum and maximum lengths generally are
||A description of the form or qualities (i.e., the "type") of the data
that constitutes the element. The NCES Handbooks Online support several data element
types, including alpha/numerical (AN), dates (DT), floating decimals (R), identifiers (ID), and numerical (N).
||The range of possible acceptable values for a data field. For example, an elementary school
may limit the permitted values for the Birthdate data element to reflect only the allowable age of
elementary school students.
||A list of choices that serves as a response for a data element. For example, "Female" and "Male"
are options under the data element "Sex."
||The transformation of a data value from one format, language, or presentation to another. For
example, a date originally collected as 050806 (August 5, 2006 in the DDMMYY format) might
be translated to 08052006 in the MMDDYYYY format in the target or destination system.
||The location (physical and/or electronic) where a piece of data is
stored. This includes backup
storage and should, as appropriate, be as specific as possible (e.g., the Blue Ridge Backup
Facility, eastern wing, section 8, box 4, tape 2).
||The collection instrument, data file, or formula from which data originated.
|Data target (where used)
||Any reporting instrument (including reports, report cards, publications, and other products), data
file, or formula that uses or publish the data.