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Financial Accounting for Local and State School Systems: 2009 Edition
NCES 2009-325
June 2009


Exhibit D-7.  Sample Independent School District Reconciliation of the Governmental Funds Statement of Revenues, Expenditures, and Changes in Fund Balances to the Statement of Activities
 
Total net change in fund balances—governmental funds (Exhibit D-6)   $14,968,113

Amounts reported for governmental activities in the statement of activities are different because:

Capital outlays are reported in governmental funds as expenditures. However, in the statement of activities, the cost of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which depreciation expense ($13,108,809) exceeds capital outlays ($3,985,330) in the period.
  (9,123,479)

Some of the capital assets acquired this year were financed with capital leases. The amount financed by the leases is reported in the governmental funds as a source of financing. On the other hand, the capital leases are not revenues in the statement of activities, but rather constitute long-term liabilities in the statement of net assets.
  (692,245)

Repayment of bond principal is an expenditure in the governmental funds, but the repayment reduces long-term liabilities in the statement of net assets.
  13,526,946

Because some property taxes will not be collected for several months after the district's fiscal year ends, they are not considered "available" revenues and are deferred in the governmental funds. Deferred tax revenues increased by this amount this year.
  517,087

In the statement of activities, only the gain on the sale of the unimproved land is reported, whereas in the governmental funds, the entire proceeds from the sale increase financial resources. Thus, the change in net assets differs from the change in fund balances by the cost of the land sold.
  (234,567)

In the statement of activities, certain operating expenses—compensated absences (sick pay and vacations) and special termination benefits (early retirement)—are measured by the amounts earned during the year. In the governmental funds, however, expenditures for these items are measured by the amount of financial resources used (essentially, the amounts actually paid). This year, vacation and sick leave earned ($327,280) exceeded the amounts used ($261,132) by $66,148. Special termination benefits paid ($10,300,426) exceeded the amounts earned ($7,906,074) by $2,394,352.
  2,328,204

Interest on long-term debt in the statement of activities differs from the amount reported in the governmental funds because interest is recognized as an expenditure in the funds when it is due, and thus requires the use of current financial resources. In the statement of activities, however, interest expense is recognized as the interest accrues, regardless of when it is due. The additional interest reported in the statement of activities is the net result of two factors. First, accrued interest on bonds, leases, and contracts payable decreased by $43,380, and second, $1,601,500 of additional accumulated interest was accreted on the district's "capital appreciation" bonds.
  (1,558,120)

An internal service fund is used by the district's management to charge the costs of workers' compensation and unemployment claims to the individual funds. The net revenue of the internal service fund is reported with governmental activities. (See Exhibit D-9.)
  1,224,659

Change in net assets of governmental activities (Exhibits D-2 and D-3)
  $20,956,598


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National Center for Education Statistics - http://nces.ed.gov
U.S. Department of Education