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Every School Day Counts: The Forum Guide to Collecting and Using Attendance Data
NCES 2009-804
February 2009

Appendix A: Attendance Codes by Reasons for Student Absences

The chart on the following pages presents a crosswalk of the taxonomy and reasons for student absences provided by state statutes and Forum members. The information is not exhaustive, and there may be additional examples not presented in the chart.

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ABSENT
S: State Statute or report
D: District report
  2A 2B 2C 2D 2E 2F 2G 2H 2I 2J 2K
STATES Noninstruc-
tional activity recognized by state or school
Reli-
gious observa-
tion
Illness, injury, health treat-
ment, or exami-
nation
Family emergency or bereavement Discipli-
nary action, not receiving instruc-
tion
Legal or judicial require-
ment
Family activity Student employ-
ment
Transpor-
tation not available
Student is skipping School Situation unknown
Alabama     S         S      
Alaska S   S   S S   D      
American Samoa                      
Arizona S S S   S     S      
Arkansas                      
California S S S S   S          
Colorado     S   S S   S      
Connectinut                      
Delaware     S                
Disctrict of Columbia               S      
Florida S S S S         S    
Georgia S   S S     S        
Guam     S                
Hawaii     S     S   S      
Idaho     S                
Illinois   S S S       S      
Indiana S S S     S   S      
Iowa   S       S          
Kansas   S                  
Kentucky S   S       S        
Louisiana   S S S       S      
Maine S S S S     S S      
Maryland S                    
Massachusetts S S     D     S D    
Michigan D S,D D D D D D D D D  
Minnesota   S S,D S,D D   D S      
Mississippi S S S S S S S        
Missouri                      
Montano     S S S            
Nebraska S   S                
Nevada     S     S   S      
New Hampshire     S                
New Jersey S S                  
New Mexico   S                  
New York   S S S     S S      
North Carolina     S S       S      
North Dakota               S      
Ohio     S                
Oklahoma   S S S              
Oregon     S S       S      
Pennsylvania S S S S       S      
Puerto Rico                      
Rhode Island     S                
South Carolina       S   S   S      
South Dakota S   D S     D        
Tennessee S   S S     S        
Texas S S S     S   S      
Utah     S S       S      
Vermont D   S S   D S S      
Virgin Islands                      
Virginia                 S    
Washington S     D D   D     D  
West Virginia S S S S S S S S S    
Wisconsin   S S       S        
Wyoming             S        

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National Center for Education Statistics - http://nces.ed.gov
U.S. Department of Education