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Forum Curriculum for Improving Education Data
NCES 2007-808
May 2007

Appendix C: Downloading Supplementary Resources

Resources are grouped according to the lesson to which they are most pertinent. Each entry consists of a resource title, a description of the resource, and, if the file is not on the Forum publications server, a link where it can be located. If any of the URL links has expired, work your way back to the root level of the URL by deleting the text after the last backslash (/) and hitting "enter." Continue to delete the last level of text until you reveal a useful page. It is possible that some links will have expired.

Part I: Foundational Data Improvement Lessons

What is a Culture of Quality Data?

Building a Culture of Quality Data Zip File (51 KB)
A PowerPoint presentation outlining the Forum Guide to Building A Culture of Quality Data.

Forum Guide to Building a Culture of Quality Data Acrobat PDF File (1,035 KB)
Complete PDF of the Forum handbook, parts of which are read in this lesson and Assessing Your LEA's Data Quality. Includes tip sheets for each key player, listing each player's roles and responsibilities regarding data quality.

Quality-Data Culture Concept Maps Zip File (29 KB)
Zip file includes the following files:

Quality-Data Culture Concept Map (a).doc
Concept map of the Forum Guide to Building A Culture of Quality Data, in Microsoft Word format, with the hierarchy moving from left to right.

Quality-Data Culture Concept Map (a).isf
Concept map of the Forum Guide to Building A Culture of Quality Data, with the hierarchy moving from left to right, in the original Inspiration file.

Quality-Data Culture Concept Map (b).doc
Concept map of the Forum Guide to Building A Culture of Quality Data, in Microsoft Word format, with the hierarchy moving from top to bottom.

Quality-Data Culture Concept Map (b).isf
Concept map of the Forum Guide to Building A Culture of Quality Data, with the hierarchy moving from top to bottom, in the original Inspiration file.

Quality-Data Culture Concept Map ppt Zip File (14 KB)
A single PowerPoint slide that builds a concept map of the Forum Guide to Building A Culture of Quality Data.

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Classifying Education Data

Multiple Measures slide show ppt Zip File (21.2 KB)
A PowerPoint presentation displaying Vicki Bernhardt's Multiple Measures of School Data Venn diagram.

Security and Confidentiality

Family Educational Rights and Privacy Act Regulations Acrobat PDF File (869 KB)
The regulations promulgated by the U.S. Department of Education to implement FERPA.

FAQ on HIPAA and School Health
A web site of the Commonwealth of Massachusetts Department of Public Health. Check for a similar site in your own state.

Family Educational Rights and Privacy Act
The text of the Family Education Records and Privacy Act, broken down by issues.

Forum Guide to Protecting the Privacy of Student Information: State and Local Education Agencies (2004) Acrobat PDF File (700 KB)
A handbook covering FERPA and other federal laws affecting information privacy in schools. Contains sample forms and notifications.

Forum Guide to the Privacy of Student Information: A Resource for Schools Acrobat PDF File (1,172 KB)
A summary of FERPA rules and definitions for schools.

U.S. Department of Health and Human Services, Office of Civil Rights-HIPAA
Links to a wide variety of information about HIPAA.

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Part II: Data Steward/Coordinator Training

Data Steward/Coordinator Responsibilities

Job Description Form.doc Zip File (4 KB)
A blank and generic job description form.

Data Entry Issues

Improving Data Quality for Title 1 Standards, Assessments, and Accountability Reporting. Guidelines for States, LEAs, and Schools (Non-Regulatory Guidance, April 2006) Zip File (206 KB)
Addresses data quality issues associated with the annual Report Card required of all states, Local Education Agencies (LEAs), and schools receiving Title I, Part A funds under Sec. 1111(h) of No Child Left Behind.

Creating and Using a Data Dictionary

EDEN Data Framework Handbook V4.0.doc Zip File (250 KB)
A description of the conceptual model that is used to define the data requirements for the Education Data Exchange Network (EDEN).

EDEN Data Set 06-07.pdf Acrobat PDF File (170 KB)
A highly technical document that contains a detailed description of all data groups and data categories proposed for collection through EDEN for school year 2006-2007.

High-Priority Data Elements.doc Zip File (5 KB)
Lists of data elements, organized by category, required of LEAs by state and federal governments and commonly used in making educational decisions.

NCES Data Handbooks Online
Guidance on consistency in data definitions and maintenance for education data, so that such data can be accurately aggregated and analyzed. Includes data elements for students, staff, and education institutions in a searchable web tool.

Sample Data Dictionaries
Various web sites illustrating the variety of ways a data dictionary can be designed.

http://www.geocities.com/tablizer/ddsamp.htm

http://www.cob.niu.edu/faculty/m10nlr1/omis651/samdd.html

http://reach.ucf.edu/~arhs/backup/Steve/4193/theme6/sld003.htm

http://www.cs.ust.hk/faculty/fred/FYP/DB-development/
Requirements/data-dictionary-example.html

Writing Effective Data Definitions.doc Zip File (48 KB)
Instructional content developed by the California Department of Education regarding issues related to development of a data dictionary.

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Developing a Data Calendar

Sample Data Calendars Zip File (64 KB)
Zip file includes the following files:

Sample Data Calendar.doc
Example of an LEA data calendar, with no indication of related activities.

Sample Data Calendar color.doc
Example of an LEA data calendar, with related activities indicated by colored text.

Sample Data Calendar ordered.doc
Example of an LEA data calendar, with related activities grouped consecutively.

Sample Data Calendar shaded.doc
Example of an LEA data calendar, with related activities indicated by shading of rows.

Sample Gantt.pdf Acrobat PDF File (103 KB)
A generic Gantt chart.

Sample Gantts from calendar.doc Zip File (40 KB)
Two Gantt charts describing two of the processes in the Sample Data Calendar.

Types of Data Errors

Bad Data Excel File (22 KB)
An Excel file of 25 student records containing examples of typical data errors.

Bad Data Answer Key Excel File (22 KB)
An Excel file describing, for those records with errors, what the errors are.

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