5.5.6 Room or Space Condition
Room condition coding must be distinguished from the coding of room suitability. Room condition coding provides a structure for assessing the need for a room to be repaired, upgraded, or renovated based solely on the physical condition of the room. A room can be in poor condition but still be highly suitable for its use.
The condition of a room may be considered independent of the condition of its building. Room condition pertains to specific conditions in the room itself, such as interior finishes, rather than conditions of base building systems, such as heating and air conditioning or exterior walls, which affect the building as a whole.
- Definition. The
physical status of the room at the time of the inventory or audit, based on the
best judgment of those persons familiar with the physical characteristics and
condition of the room.
Derivation. The most useful facilities management information
is produced when the inventory or audit rates each space or space within
a building. This approach documents the rating of each space, as well
as the overall composite rating of all spaces in a building, and provides
information about needed repairs or replacements. A facilities audit
should tie subsystem and overall composite ratings to the estimated cost
of rehabilitating or renovating the space(s).
- Description. Space
condition has the following categories based on the extent of renovation
or restoration required:
Minimal Renovation (Good). Suitable for continued use with normal
Limited Renovation (Satisfactory). Requires restoration to present
Moderate Renovation (Fair). Requires updating or restoration.
The physical conditions may have an effect upon space use.
Significant Renovations (Poor). Requires significant updating
or restoration. The physical conditions adversely affect space use.
Major Renovations (Unsatisfactory). Warrants major restoration
with possible need to overhaul interfaces of equipment in the space
with building subsystems.
Replace/Demolition. Barred from use because it is unsafe or
hazardous, irrespective of the need for the space or the availability
of funds for a replacement. This category takes precedence over all
Termination. Planned termination or relinquishment of occupancy
of the space for reasons other than unsafeness or hazardous conditions,
such as abandonment of temporary units or vacating of leased space.
Additionally, this category takes precedence over category vi. If
a space is scheduled for intentional vacancy, its condition is reported
in this category, regardless of its condition.