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Forum Guide to Protecting the Privacy of Student Information: State and Local Education Agencies

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Exhibit 5–7: Sample Notification for a Hearing of Request for Amendment

To: [Name of Parent(s)]

From: [Name of Designated Official]

Date: [Date]

We have received your request to schedule a hearing for the purpose of challenging the contents of the education records of your child, [name of student]. A hearing is hereby scheduled as follows:

______ The hearing is scheduled at:


If you cannot be present on the above date, please contact my office as soon as possible to establish a mutually convenient date.

______ The hearing is rescheduled at:


You shall have a full and fair opportunity to present evidence relevant to the issues you have raised regarding your child’s education records. You also may be assisted or represented by individuals of your choice, including an attorney. The decision will be based exclusively on the evidence presented at the hearing.

Please do not hesitate to contact me if you have any questions.



[Name, Title]
[Phone Number]

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National Center for Education Statistics -
U.S. Department of Education