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Financial Accounting for Local and State School Systems, 2003 Edition



Account Classification Description
Quick Code Finder by Number/Category
Code Descriptions in Alphabetical Order

Table of Contents
Introduction
Uses of Information
Budgeting
Governmental  Accounting
Financial Accounting
Cost Accounting and Reporting for Educational Programs
Activity Fund Guidelines
Summary of Account Code Changes and other Appendices
PDF File (1044 KB)

Contact:
Frank Johnson
(202) 502-7362



Chapter 6, Account Classification Descriptions

Back to Main part of Chapter 6


Code Descriptions in Alphabetical Order
A  |  B, C  |  D, F, G  |  H, I, J, K, L  |  M, N, O  |  P, R  |  S  |  T, U, V, W
M, N, O
Code Description Type Code
Machinery and Equipment. Balance Sheets/Statement of Net Assets 241
Machinery. Expenditure – Object        731
Maintenance of Buildings. Expenditure – Function 2620
Matured Bonds Payable. Balance Sheets/Statement of Net Assets 441
Middle. Level of Instruction 20
Miscellaneous Expenditures. Expenditure – Object 890
Miscellaneous Revenue From Other School Districts Outside the State. Revenue 1952
Miscellaneous Revenue From Other School Districts Within the State. Revenue 1951
Miscellaneous Revenues From Other Local Governmental Units. Revenue 1960
Miscellaneous Revenues From Other School Districts. Revenue 1950
Miscellaneous. Revenue 1990
Monitoring Services. Expenditure – Function 2720
Natural Gas. Expenditure – Object 621
Net Decreases in the Fair Value of Investments. Expenditure – Object 930
Net Increase in the Fair Value of Investments. Revenue 1530
Non-Categorical. Project/Reporting 000
Non-Public School Programs. Program 500
Non-Technology-Related Repairs and Maintenance. Expenditure – Object 431
Occupational Therapy-Related Services. Expenditure – Function 2160
Office of the Principal. Expenditure – Function 2410
Official/Administrative Services. Expenditure – Object 310
Oil. Expenditure – Object 624
On-Behalf Payments for Instructional Aides or Assistants Expenditure – Object 242
On-Behalf Payments for Substitute Teachers Expenditure – Object 243
On-Behalf Payments for Teachers Expenditure – Object 241
On-Behalf Payments. Expenditure – Object 240
Operating Revenues. Revenue 1970
Operation and Maintenance of Plant. Expenditure – Function 2600
Operation of Buildings. Expenditure – Function 2610
Operation of Noninstructional Services. Expenditure – Function 3000
Other Accounts Receivable. Balance Sheets/Statement of Net Assets 153
Other Activity Income. Revenue 1790
Other Current Assets. Balance Sheets/Statement of Net Assets 199
Other Current Liabilities. Balance Sheets/Statement of Net Assets 499
Other Elementary. Level of Instruction 19
Other Employee Benefits for Substitute Teachers Expenditure – Object 293
Other Employee Benefits Paid for Instructional Aides or Assistants Expenditure – Object 292
Other Employee Benefits Paid for Teachers Expenditure – Object 291
Other Employee Benefits. Expenditure – Object 290
Other Equipment. Expenditure – Object 739
Other Facilities Acquisition and Construction. Expenditure – Function 4900
Other Financing Sources Revenue 5000
Other Improvement of Instruction Services. Expenditure – Function 2219
Other Instructional Programs-Elementary/Secondary. Program 400
Other Items. Revenue 6000
Other Items. Expenditure – Object 900
Other Long-Term Debt Proceeds. Revenue 5600
Other Long-Term Liabilities. Balance Sheets/Statement of Net Assets 590
Other Operation and Maintenance of Plant. Expenditure – Function 2680
Other Professional Services Expenditure – Object 340
Other Purchased Property Services. Expenditure – Object 490
Other Purchased Services. Expenditure – Object 500
Other Reserved Fund Balance. Balance Sheets/Statement of Net Assets 714
Other Revenue From Local Sources Revenue 1900
Other Secondary. Project/Reporting 39
Other Student Transportation Services. Expenditure – Function 2790
Other Support Services. Expenditure – Function 2900
Other Support Services-Central Services. Expenditure – Function 2590
Other Support Services-Instructional Staff. Expenditure – Function 2290
Other Support Services-School Administration. Expenditure – Function 2490
Other Support Services-Student. Expenditure – Function 2190
Other Taxes. Revenue 1190
Other Taxes. Revenue 1290
Other Technical Services. Expenditure – Object 352
Other Energy Supplies. Expenditure – Object 629


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P, R
Code Description Type Code
Payments to Escrow Agents for Defeasance of Debt. Expenditure – Object 920
Payroll Deductions and Withholdings. Balance Sheets/Statement of Net Assets 471
Penalties and Interest on Taxes. Revenue 1140
Penalties and Interest on Taxes. Revenue 1240
Personal Services-Employee Benefits. Expenditure – Object 200
Personal Services-Salaries. Expenditure – Object 100
Personnel Services. Expenditure – Function 2570
Petty Cash. Balance Sheets/Statement of Net Assets 103
Planning, Research, Development, and Evaluation Services. Expenditure – Function 2540
Postsecondary. Level of Instruction 40
Pre-Kindergarten. Level of Instruction 11
Premium and Discount on Issuance of Bonds. Balance Sheets/Statement of Net Assets 194
Premium or Discount on the Issuance of Bonds. Revenues 5120
Prepaid Items. Balance Sheets/Statement of Net Assets 181
Printing and Binding. Expenditure – Object 550
Printing, Publishing, and Duplicating Services. Expenditure – Function 2530
Proceeds From the Disposal of Real or Personal Property. Revenues 5300
Professional Educational Services. Expenditure – Object 320
Professional Employee Training and Development Services. Expenditure – Object 330
Programs for Adult/Continuing. Level of Instruction 41
Property. Expenditure – Object 700
Psychological Services. Expenditure – Function 2140
Public Information Services. Expenditure – Function 2560
Purchased Professional and Technical Services. Expenditure – Object 300
Purchased Property Services. Expenditure – Object 400
Purchasing, Warehousing, and Distributing Services. Expenditure – Function 2520
Realized Gains (Losses) on Investments. Revenues 1531
Realized Losses on Investments. Expenditure – Object 931
Redemption of Principal. Expenditure – Object 831
Refund of Prior Year's Expenditures. Revenues 1980
Regular Elementary/Secondary Education Programs. Program 100
Rental of Equipment and Vehicles. Expenditure – Object 442
Rentals of Computers and Related Equipment. Expenditure – Object 443
Rentals. Revenues 1910
Rentals. Expenditure – Object 440
Renting Land and Buildings. Expenditure – Object 441
Repairs and Maintenance Services. Expenditure – Object 430
Reserve for Encumbrances. Balance Sheets/Statement of Net Assets 713
Reserve for Inventories. Balance Sheets/Statement of Net Assets 711
Reserve for Prepaid Items. Balance Sheets/Statement of Net Assets 712
Restricted Grants-in-Aid Direct From the Federal Government. Revenues 4300
Restricted Grants-in-Aid From the Federal Government Through the State. Revenues 4500
Restricted Grants-in-Aid — Intermediate Agencies. Revenues 2200
Restricted Grants-in-Aid — State Revenue. Revenues 3200
Restricted Net Assets. Balance Sheets/Statement of Net Assets 750
Retirement Contributions for Instructional Aides or Assistants Expenditure – Object 232
Retirement Contributions for Substitute Teachers Expenditure – Object 233
Retirement Contributions for Teachers Expenditure – Object 231
Retirement Contributions. Expenditure – Object 230
Revenue for/on Behalf of the School District. Revenues 2900
Revenue for/on Behalf of the School District. Revenues 3900
Revenue for/on Behalf of the School District. Revenues 4900
Revenue From Community Services Activities Revenues 1800
Revenue From Enterprise Activities. Revenues 1750
Revenue From Federal Sources. Revenues 4000
Revenue From Intermediate Sources Revenues 2000
Revenue From Local Governmental Units Other Than School Districts. Revenues 1200
Revenue From Local Sources Revenues 1000
Revenue From State Sources Revenues 3000
Revenue in Lieu of Taxes — Local. Revenues 1280
Revenue in Lieu of Taxes — Intermediate Agencies. Revenues 2800
Revenue in Lieu of Taxes — State. Revenues 3800
Revenue in Lieu of Taxes — Federal. Revenues 4800


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S
Code Description Type Code
Safety. Expenditure – Function 2670
Salaries for Overtime Employees Paid to Instructional Aides and Assistants Expenditure – Object 132
Salaries for Overtime Employees Paid to Substitute Teachers Expenditure – Object 133
Salaries for Overtime Employees Paid to Teachers Expenditure – Object 131
Salaries for Overtime. Expenditure – Object 130
Salaries for Sabbatical Leave Paid to Instructional Aides and Assistants Expenditure – Object 142
Salaries for Sabbatical Leave Paid to Substitute Teachers Expenditure – Object 143
Salaries for Sabbatical Leave Paid to Teachers Expenditure – Object 141
Salaries for Sabbatical Leave. Expenditure – Object 140
Salaries of Regular Employees Paid to Instructional Aides and Assistants Expenditure – Object 112
Salaries of Regular Employees Paid to Substitute Teachers Expenditure – Object 113
Salaries of Regular Employees Paid to Teachers Expenditure – Object 111
Salaries of Regular Employees. Expenditure – Object 110
Salaries of Temporary Employees Paid to Instructional Aides and Assistants Expenditure – Object 122
Salaries of Temporary Employees Paid to Substitute Teachers Expenditure – Object 123
Salaries of Temporary Employees Paid to Teachers Expenditure – Object 121
Salaries of Temporary Employees. Expenditure – Object 120
Salaries Paid to Instructional Aides or Assistants Expenditure – Object 102
Salaries Paid to Substitute Teachers Expenditure – Object 103
Salaries Paid to Teachers Expenditure – Object 101
Sales and Use Tax. Revenues 1220
Sales and Use Taxes. Revenues 1120
Secondary. Level of Instruction 30
Security. Expenditure – Function 2660
Senior High. Level of Instruction 32
Services Purchased From Another School District or Educational Services Agency Within the State. Expenditure – Object 591
Services Purchased From Another School District or Educational Service Agency Outside the State. Expenditure – Object 592
Site Improvement. Expenditure – Function 4600
Site Improvements. Balance Sheets/Statement of Net Assets 221
Social Security Contributions. Expenditure – Object 220
Social Security Payments for Instructional Aides or Assistants Expenditure – Object 222
Social Security Payments for Substitute Teachers Expenditure – Object 223
Social Security Payments for Teachers Expenditure – Object 221
Special Functions. Revenues 1630
Special Items. Revenues 6300
Special Items. Expenditure – Object 950
Special Programs. Program 200
Speech Pathology and Audiology Services. Expenditure – Function 2150
State Projects. Project/Reporting 200-390
Student Organization Membership Dues and Fees. Revenues 1730
Student Transportation Purchased From Another School District Outside the State. Expenditure – Object 512
Student Transportation Purchased From Another School District Within the State. Expenditure – Object 511
Student Transportation Purchased From Other Sources. Expenditure – Object 519
Student Transportation Services. Expenditure – Object 510
Student Transportation. Expenditure – Function 2700
Supplies. Expenditure – Object 600
Supplies-Technology-related. Expenditure – Object 650
Support Services. Expenditure – Function 2000
Support Services-General Administration. Expenditure – Function 2300
Support Services-Instruction. Expenditure – Function 2200
Support Services-School Administration. Expenditure – Function 2400
Support Services-Students. Expenditure – Function 2100


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T, U, V, W
Code Description Type Code
Taxes Levied/Assessed by the School District. Revenues 1100
Taxes Receivable. Balance Sheets/Statement of Net Assets 121
Technical Services. Expenditure – Object 350
Technology Software. Expenditure – Object 735
Technology-Related Hardware. Expenditure – Object 734
Technology-Related Repairs and Maintenance. Expenditure – Object 432
Textbook Rentals. Revenues 1942
Textbook Sales and Rentals. Revenues 1940
Textbook Sales. Revenues 1941
Transportation Fees From Individuals Revenues 1410
Transportation Fees From Other Government Sources Outside the State Revenues 1430
Transportation Fees From Other Government Sources Within the State Revenues 1420
Transportation Fees From Other Private Sources (other than individuals) Revenues 1440
Transportation Fees From Other School Districts Outside the State Revenues 1431
Transportation Fees From Other School Districts Within the State Revenues 1421
Transportation Fees. Revenues 1400
Travel. Expenditure – Object 580
Tuition From Individuals Revenues 1310
Tuition From Other Government Sources Outside the State Revenues 1330
Tuition From Other Government Sources Within the State Revenues 1320
Tuition From Other Private Sources (other than individuals) Revenues 1340
Tuition From Other School Districts Within the State Revenues 1321
Tuition From School Districts Outside the State Revenues 1331
Tuition Reimbursement for Instructional Aides or Assistants Expenditure – Object 252
Tuition Reimbursement for Substitute Teachers Expenditure – Object 253
Tuition Reimbursement for Teachers Expenditure – Object 251
Tuition Reimbursement. Expenditure – Object 250
Tuition to Charter Schools. Expenditure – Object 566
Tuition to Educational Service Agencies Outside the State. Expenditure – Object 565
Tuition to Educational Service Agencies Within the State. Expenditure – Object 564
Tuition to Other School Districts Outside the State. Expenditure – Object 562
Tuition to Other School Districts Within the State. Expenditure – Object 561
Tuition to Private Sources. Expenditure – Object 563
Tuition to School Districts for Voucher Payments. Expenditure – Object 567
Tuition. Revenues 1300
Tuition. Expenditure – Object 560
Tuition-Other. Expenditure – Object 569
Tuition From the State/Other School Districts for Voucher Program Students Program Students Revenues 1350
Unamortized Discounts on Investments (Credit). Balance Sheets/Statement of Net Assets 113
Unamortized Gains/Losses on Debt Refundings. Balance Sheets/Statement of Net Assets 513
Unamortized Premiums on Investments. Balance Sheets/Statement of Net Assets 112
Unamortized Premiums on Issuance of Bonds. Balance Sheets/Statement of Net Assets 443
Unemployment Compensation. Expenditure – Object 260
Unemployment Compensation Paid for Instructional Aides or Assistants or Assistants Expenditure – Object 262
Unemployment Compensation Paid for Substitute Teachers Expenditure – Object 263
Unemployment Compensation Paid for Teachers Expenditure – Object 261
Unrealized Gains (Losses) on Investments. Revenues 1532
Unrealized Losses on Investments. Expenditure – Object 932
Unreserved Fund Balance. Balance Sheets/Statement of Net Assets 730
Unrestricted Grants-in-Aid Direct From the Federal Government. Revenues 4100
Unrestricted Grants-in-Aid From the Federal Government Through the State. Revenues 4200
Unrestricted Grants-in-Aid. Revenues 2100
Unrestricted Grants-in-Aid — State . Revenues 3100
Unrestricted Net Assets. Balance Sheets/Statement of Net Assets 760
Utility Services. Expenditure – Object 410
Vehicle Operation and Maintenance (Other Than Student Transportation Vehicles). Expenditure – Function 2650
Vehicle Operation. Expenditure – Function 2710
Vehicle Servicing and Maintenance. Expenditure – Function 2730
Vehicles. Expenditure – Function 732
Vocational and Technical Programs. Program 300
Warrants Payable. Balance Sheets/Statement of Net Assets 423
Worker's Compensation for Substitute Teachers Expenditure – Object 273
Worker's Compensation Paid for Instructional Aides or Assistants Expenditure – Object 272
Worker's Compensation Paid for Teachers Expenditure – Object 271
Workers' Compensation. Expenditure – Object 270
Works of Art and Historical Treasures. Balance Sheets/Statement of Net Assets 251

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