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Financial Accounting for Local and State School Systems, 2003 Edition



Account Classification Description
Quick Code Finder by Number/Category
Code Descriptions in Alphabetical Order

Table of Contents
Introduction
Uses of Information
Budgeting
Governmental  Accounting
Financial Accounting
Cost Accounting and Reporting for Educational Programs
Activity Fund Guidelines
Summary of Account Code Changes and other Appendices
PDF File (1044 KB)

Contact:
Frank Johnson
(202) 502-7362



Chapter 6, Account Classification Descriptions
Quick Code Finder by Number/Category
Program
 Code  Description
100 Regular Elementary/Secondary Education Programs.
200 Special Programs.
300 Vocational and Technical Programs.
400 Other Instructional Programs-Elementary/Secondary.
500 Non-Public School Programs.
600 Adult/Continuing Education Programs.
700 Community/Junior College Education Programs.
800 Community Services Programs.
900 Co-curricular and Extra-curricular Activities.

Balance Sheets/Statement of Net Assets
 Code  Description
101 Cash in Bank.
102 Cash on Hand.
103 Petty Cash.
104 Change Cash.
105 Cash With Fiscal Agents.
111 Investments.
112 Unamortized Premiums on Investments.
113 Unamortized Discounts on Investments (Credit).
114 Interest Receivable on Investments.
115 Accrued Interest on Investments Purchased.
121 Taxes Receivable.
122 Allowance for Uncollectible Taxes (Credit).
131 Interfund Loans Receivable.
132 Interfund Accounts Receivable.
141 Intergovernmental Accounts Receivable.
151 Loans Receivable.
152 Allowance for Uncollectible Loans (Credit).
153 Other Accounts Receivable.
154 Allowance for Uncollectible Accounts Receivable (Credit).
171 Inventories for Consumption.
172 Inventories for Resale.
181 Prepaid Items.
191 Deposits.
192 Deferred Expenditures/Expenses.
193 Capitalized Bond and Other Debt Issuance Costs.
194 Premium and Discount on Issuance of Bonds.
199 Other Current Assets.
200 Capital Assets.
211 Land and Land Improvements.
221 Site Improvements.
222 Accumulated Depreciation on Site Improvements.
231 Buildings and Building Improvements.
232 Accumulated Depreciation on Buildings and Building Improvements.
241 Machinery and Equipment.
242 Accumulated Depreciation on Machinery and Equipment.
251 Works of Art and Historical Treasures.
252 Accumulated Depreciation on Works of Art and Historical Collections.
261 Infrastructure.
262 Accumulated Depreciation on Infrastructure.
271 Construction in Progress.
401 Interfund Loans Payable.
402 Interfund Accounts Payable.
411 Intergovernmental Accounts Payable.
421 Accounts Payable.
422 Judgments Payable.
423 Warrants Payable.
431 Contracts Payable.
432 Construction Contracts Payable-Retainage.
433 Construction Contracts Payable.
441 Matured Bonds Payable.
442 Bonds Payable-Current.
443 Unamortized Premiums on Issuance of Bonds.
451 Loans Payable.
452 Lease Obligations-Current.
455 Interest Payable.
461 Accrued Salaries and Benefits.
471 Payroll Deductions and Withholdings.
472 Compensated Absences-Current
473 Accrued Annual Requirement Contribution Liability.
481 Deferred Revenues.
491 Deposits Payable.
499 Other Current Liabilities.
511 Bonds Payable.
512 Accreted Interest.
513 Unamortized Gains/Losses on Debt Refundings.
521 Loans Payable.
531 Capital Lease Obligations.
551 Compensated Absences.
561 Arbitrage Rebate Liability.
590 Other Long-Term Liabilities.
711 Reserve for Inventories.
712 Reserve for Prepaid Items.
713 Reserve for Encumbrances.
714 Other Reserved Fund Balance.
720 Designated Fund Balance.
730 Unreserved Fund Balance.
740 Invested in Capital Assets, Net of Related Debt.
750 Restricted Net Assets.
760 Unrestricted Net Assets.


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Classifications of Revenue and Other Financing Sources
 Code  Description
1000 Revenue From Local Sources
1100 Taxes Levied/Assessed by the School District.
1110 Ad Valorem Taxes.
1120 Sales and Use Taxes.
1130 Income Taxes.
1140 Penalties and Interest on Taxes.
1190 Other Taxes.
1200 Revenue From Local Governmental Units Other Than School Districts.
1210 Ad Valorem Taxes.
1220 Sales and Use Tax.
1230 Income Taxes.
1240 Penalties and Interest on Taxes.
1280 Revenue in Lieu of Taxes.
1290 Other Taxes.
1300 Tuition.
1310 Tuition From Individuals
1320 Tuition From Other Government Sources Within the State
1321 Tuition From Other School Districts Within the State
1330 Tuition From Other Government Sources Outside the State
1331 Tuition From School Districts Outside the State
1340 Tuition From Other Private Sources (other than individuals)
1350 Tuition From the State/Other School Districts for Voucher Program Students
1400 Transportation Fees.
1410 Transportation Fees From Individuals
1420 Transportation Fees From Other Government Sources Within the State
1421 Transportation Fees From Other School Districts Within the State
1430 Transportation Fees From Other Government Sources Outside the State
1431 Transportation Fees From Other School Districts Outside the State
1440 Transportation Fees From Other Private Sources (other than individuals)
1500 Investment Income.
1510 Interest on Investments.
1520 Dividends on Investments.
1530 Net Increase in the Fair Value of Investments.
1531 Realized Gains (Losses) on Investments.
1532 Unrealized Gains (Losses) on Investments.
1540 Investment Income from Real Property.
1600 Food Services.
1610 Daily Sales-Reimbursable Programs.
1611 Daily Sales-School Lunch Program.
1612 Daily Sales-School Breakfast Program.
1613 Daily Sales-Special Milk Program.
1614 Daily Sales-After-School Program.
1620 Daily Sales-Non Reimbursable Programs.
1630 Special Functions.
1650 Daily Sales-Summer Food Program.
1700 District Activities.
1710 Admissions.
1720 Bookstore Sales.
1730 Student Organization Membership Dues and Fees.
1740 Fees.
1750 Revenue From Enterprise Activities.
1790 Other Activity Income.
1800 Revenue From Community Services Activities
1900 Other Revenue From Local Sources
1910 Rentals.
1920 Contributions and Donations From Private Sources.
1930 Gains or Losses on the Sale of Capital Assets.
1940 Textbook Sales and Rentals.
1941 Textbook Sales.
1942 Textbook Rentals.
1950 Miscellaneous Revenues From Other School Districts.
1951 Miscellaneous Revenue From Other School Districts Within the State.
1952 Miscellaneous Revenue From Other School Districts Outside the State.
1960 Miscellaneous Revenues From Other Local Governmental Units.
1970 Operating Revenues.
1980 Refund of Prior Year's Expenditures.
1990 Miscellaneous.
2000 Revenue From Intermediate Sources
2100 Unrestricted Grants-in-Aid.
2200 Restricted Grants-in-Aid.
2800 Revenue in Lieu of Taxes.
2900 Revenue for/on Behalf of the School District.
3000 Revenue From State Sources
3100 Unrestricted Grants-in-Aid.
3200 Restricted Grants-in-Aid.
3800 Revenue in Lieu of Taxes.
3900 Revenue for/on Behalf of the School District.
4000 Revenue From Federal Sources.
4100 Unrestricted Grants-in-Aid Direct From the Federal Government.
4200 Unrestricted Grants-in-Aid From the Federal Government Through the State.
4300 Restricted Grants-in-Aid Direct From the Federal Government.
4500 Restricted Grants-in-Aid From the Federal Government Through the State.
4700 Grants-in-Aid From the Federal Government Through Other Intermediate Agencies.
4800 Revenue in Lieu of Taxes.
4900 Revenue for/on Behalf of the School District.
5000 Other Financing Sources
5100 Issuance of Bonds.
5110 Bond Principal.
5120 Premium or Discount on the Issuance of Bonds.
5200 Fund Transfers In.
5300 Proceeds From the Disposal of Real or Personal Property.
5400 Loan Proceeds.
5500 Capital Lease Proceeds.
5600 Other Long-Term Debt Proceeds.
6000 Other Items
6100 Capital Contributions.
6200 Amortization of Premium on Issuance of Bonds.
6300 Special Items.
6400

Extraordinary Items.

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