Chapter 4, Facility Data Elements, Facilities Information Management: A Guide for State and Local Education Agencies

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	Introductory Material
Chapter 1
	Purpose and Scope
Chapter 2
	Customizing a School Facilities Data System
Chapter 3
	Using Data Elements for Analysis
Chapter 4
	Facility Data Elements
Chapter 5
	Resources and Connections
Glossary
Calculated Data Elements

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Lee Hoffman
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Facility Data Elements

4000 Facilities Utilization
These data elements can be used to describe the principal use of space within a building regardless of its intended purpose and designated capacity.

4000	Current Building Use Type
	How a building is principally used, regardless of its original design.
	1	Operations building
		A building that houses activities required to maintain and operate the buildings, grounds, and equipment of an education agency or school.
	2	School building
		A building that houses the instructional and related activities associated with education of students.
	3	Service center building
		A building that houses support services to students and their families, not direct instruction.
	4	Office building
		A building that houses administrative functions.
	5	Warehouse building
		A building that houses storage of materials and supplies.
	6	Garage building
		A building that houses storage and repair of vehicles.
	7	Central kitchen building
		A building that houses food preparation.
	8	Stadium building
		An outdoor building that houses athletic events with large audiences.
	9	Field house building
		A free-standing building designed to service athletic facilities, athletes, and athletic events.
	10	Production center building
		A building that houses communications activities, including newspaper, radio, or television production.
	11	Natatorium
		A building that houses swimming and diving, including support requirements such as lockers and changing areas.
	12	Dormitory
		A building that houses student residences.
	13	Chapel building
		A building that houses student religious observances.
	14	Gymnasium building
		A free-standing athletic building that houses athletic practices and events.
	15	Assembly building
		A free-standing building used for large gatherings for school or agency-related activities of students, staff, and the public.
	16	Investment
		A building not being used by the local education agency (LEA) that is held for investment purposes.
	17	Not in use
		Facility that is not being used by the LEA or any other education agency or community organization and not being held for investment purposes.
	18	Holding school
		Facility reserved for temporary use to house students when their home school is uninhabitable, such as during renovations.
	99	Other
1170	Building Name
	The full, legally accepted or popularly accepted name of a building.
1180	Building Identification Code
	A unique number of alphanumeric code assigned to a building by a school, school system, state, or other agency or entity.
4010	School Use Type
	How a building is used for education, regardless of its intent or original design.
	1	Early childhood center
	2	Elementary school
	3	Middle school
	4	Junior high school
	5	Senior high school
	6	Combination grades
	7	Special education
	8	Career-technical education
	9	Adult education
	10	Alternative school
	11	Upper elementary school
4020	Space Use Type
	The primary use of a space, as determined by its physical layout and built-in systems and equipment, regardless of its original design.
	1	Basic classroom
		A space for the activities dealing directly with the interaction between teachers and students that do not require content specialized furniture, fixtures, or equipment.
	2	Specialty classroom
		A space with special elements including furniture, fixtures, equipment, and sometimes size to support instruction in a particular content area.
	3	Library/media
		A space for reading, reference, and research in various media, including books, periodicals, and electronic communications.
	4	Athletic
		A space primarily or exclusively for physical education and athletic activities, often with specialized floor, walls, size, equipment, lighting, and auxiliary spaces.
	5	Student support
		A space for providing specialized support services to students such as health care or physical therapy.
	6	Administration
		A space primarily for conducting overall administrative and business functions of a school, building, program, or service.
	7	Assembly
		A space primarily for formal and informal gathering, where school and community related activities are conducted by students, staff, and the public.
	8	Corridors
		A space for traveling throughout the building.
	9	Operational support
		A space to support building systems and components and to operate the physical plant.
	10	Storage
		A space to provide safekeeping for materials and supplies.
	11	Food service
		A space to prepare and store food.
	12	Dormitory room
		A space specially designed for residence of students.
	99	Other
3060	Space Identification Code
	A unique number or alphanumeric code assigned to a space by a school, school system, state, or other agency or entity.
3070	Space Description
	A description of the space, as determined by its physical layout and built-in systems and equipment.
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4030	Instructional Space Factor
	A designation as to whether the space is considered an instructional space under state or local guidelines.
	1	Instructional space
		A space designed primarily or exclusively for instruction and direct instructional support, including basic and specialty classrooms, laboratories, studios, science prep rooms, library/media center spaces, indoor physical education spaces, performing art spaces, and career technology spaces.
	2	Noninstructional space
		Any space that is not classified as instructional, including areas designed pri-marily for administration and student services, and areas required for the general operation of the building (such as hallways, stairwells, custodial, mechanical, and structural space).
4040	Capacity Factor
	A designation as to whether the space is included in the calculation of school building capacity under state or local guidelines.
	1	Capacity space
		An instructional space within a school that is assigned student capacity when establishing the enrollment capacity of the school.
	2	Noncapacity space
		An instructional space within a school that is not assigned student capacity when establishing the enrollment capacity of the school.
4050	Assigned Space
	An indication that the instruction space in a school is used in the calculation of student capacity.
	1	Yes
	2	No
4060	Unassigned Space
	An indication that the space in a school, including circulation, administration offices, support spaces, and common areas, is not part of the calculation for capacity.
	1	Yes
	2	No
4070	Space Utilization Area
	The area in square feet measured between the principal wall that faces at or near floor level, including alcove spaces, and the outer limits of space designed to serve the activity. Structural space is excluded.
4080	Net Area of Instructional Space
	The area of space directly used for instruction excluding circulation, administration, student services, and building support.
4090	Grade of Student Enrollment or Membership Number
	The specific grade or combination of grades for student enrollment count.
	1	Preschool
	2	Pre-kindergarten
	3	Kindergarten
	4	First Grade
	5	Second Grade
	6	Third Grade
	7	Fourth Grade
	8	Fifth Grade
	9	Sixth Grade
	10	Seventh Grade
	11	Eighth Grade
	12	Ninth Grade
	13	Tenth Grade
	14	Eleventh Grade
	15	Twelfth Grade
	16	Grade 13
	17	Ungraded
4100	Student Enrollment Number
	The cumulative number of students registered in a school unit over a given period of time. Enrollment consists of initial membership plus additional enrollees during the specified time period.
4120	Student Membership Number
	A nonduplicated count of students on the current rolls of a school as of a given date.
4140	Student Enrollment Projection Number
	The number of students that may be assumed to enroll in a school or school system in the future, based on the number of live births, housing statistics, capture rate, historical cohort survival patterns, in and out migration into the district, and dropout rate. Projections are typically made for 3-, 5-, and 10-year intervals.
4150	Student Enrollment Projection Year
	The year for the student enrollment projection.
4160	Service Population
	The number of school-age children who reside within a school attendance area and are thus eligible for education and services by a school.
4170	Attendance Area Code
	A unique number or alphanumeric code of an attendance area that the school or building serves assigned by a school, school system, state, or other agency or entity.
4180	School Attendance Area
	A description of the geographical area that is encompassed by the enrollment boundaries of a school.
4190	School Assignment Method
	The way students who reside within a school district are assigned to the schools.
	1	Residential/geographic
		School district policy that requires students to attend a school that serves a designated geographical area.
	2	Choice, including magnet or charter schools, with transportation
		School district policy that permits students to attend school outside of their attendance area and provides transportation to support this.
	3	Choice, including magnet or charter schools, without transportation
		School district policy that permits students to attend school outside of their attendance area, but provides no transportation to support this.
	99	Other
4200	Number of Students in Substandard Space
	The number of students assigned to a space that is, according to state or local building codes or standards, considered deficient for providing basic education and support services.
4210	Number of Teaching Stations
	The number of teaching stations, as defined by how many spaces have, or could have, a teacher assigned to them for classroom instruction.
4220	Classroom Use Type
	Indication of the particular age group that receives instruction in the classroom.
	1	Early childhood classroom
		A space with built-in equipment for use by a class that is organized to provide educational experiences in the years preceding first grade.
	2	Elementary classroom
		A space designed with built-in equipment for use by a class that is organized to provide educational experiences in, usually, the years first grade through sixth grade.
	3	Secondary classroom-middle school/junior high/high school
		A space with special built-in equipment for use by a class that is organized to provide educational experiences in, usually, the years seventh grade through twelfth grade.
	4	Resource classroom
		A space designed for general use by a group or class.
	99	Other
3090	Classroom Identification Code
	A unique number of alphanumeric code assigned to a room by a school, school system, state, or other agency or entity.
4230	Public Use Policy
	A description of the policy that enables the community or other organizations to use all or part of a building for purposes other than general education.
4240	Hours of Public Use per Week
	The number of hours that all or part of a building is used for purposes other than general education by the community or other organizations.

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