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Facilities Information Management: A Guide for State and Local Education Agencies
Home
  Introductory Material
Chapter 1
  Purpose and Scope
Chapter 2
   Customizing a School Facilities Data System
Chapter 3
   Using Data Elements for Analysis
Chapter 4
   Facility Data Elements
Chapter 5
   Resources and Connections
Glossary
Calculated Data Elements
 
PDF File (578 KB)

Illustration of a building and a crane
Facility Data Elements

2000 Facilities Condition
These data elements can be used to determine the safety and condition of a facility, including the service systems in place to maintain and regulate its overall physical site.
 
2000 System Type
  The type of system that is installed in the building or site.
  1 Plumbing System
  2 Electrical System
  3 Heating Distribution System
  4 Cooling System
  5 Ventilation System
  6 Communications Management
  7 Technology Wiring
  8 Security System
  9 Fire Protection
  10 Mechanical System
  11 Vertical Transportation
2010 System Identification Code
  A unique number or alphanumeric code assigned to a building system or site system by a school, school system, state, or other agency or entity.
2020 Component Identification Code
  A unique number or alphanumeric code assigned to a component by a school, school system, state, or other agency or entity.
2030 Plumbing System
  The component of an on-site system for supplying, eliminating, and treating water.
  1 Water supply
  2 Drains
  3 Vents
  4 Sewage treatment
  5 Water source
  6 Parcel drainage
  7 Piping
  8 Water softeners
  9 Detention ponds
  10 Filtration system
  99 Other
2040 Electrical System
  The type of system that collects and distributes electricity throughout the building or site.
  1 Electrical supply
  2 Electrical distribution
  3 Emergency generator
  4 Electrical interface
  5 Circuit breakers
  99 Other
2050 Heating Distribution System
  The method by which the heat is distributed and delivered throughout the room(s) or building.
  1 Steam radiator
  2 Hot water radiator
  3 Heat pump
  4 Unit ventilators
  5 Unit heaters/baseboard heaters
  6 Central ducted system
  7 Open plenum system
  8 Forced air
  9 Displacement ventilation
  99 Other
2060 Cooling System
  The type of system used for cooling.
  1 Central cooling system
  2 Local zone cooling system
  3 Individual (room) unit cooling system
  4 Combination cooling systems
  5 Ceiling fans or ventilation fans
  6 Natural systems
  7 None
  99 Other
2070 Ventilation System
  The primary means by which air is circulated, freshened, and exhausted.
  1 Window ventilation
  2 Gravity ventilation
  3 Mechanical exhaust
  4 Mechanical supply
  5 Both mechanical exhaust and supply
  6 Air handler units
  99 Other
2080 Communications Management Component System
  The types of system, interface, and management components for carrying voice, video, and data throughout a building.
  1 Voice
  2 Video
  3 Data
  4 Public Address System
  99 Other
2090 Technology Wiring System
  The means through which voice, video, audio, and data information are conveyed.
  1 Wire cable
  2 Fiber optic cable
  3 Coaxial cable
  4 Wireless
  5 Twisted pair
  99 Other
2100 Security System
  The type of system that protects the facility from intrusion.
  1 Video
  2 Intrusion detection system
  3 Card access control system
  4 Keypad access control system
  5 Metal detector
  99 Other
2110 Fire Protection System
  The type of system that protects the facility against fire.
  1 Automatic sprinkler
  2 Fire pump/extinguishers
  3 Alarms
  4 Kitchen fire suppressor system
  99 Other
2120 Mechanical System
  The major manufactured systems required to operate a building.
  1 Cooling
  2 Heating
  3 Ventilation
  99 Other
2130 Vertical Transportation System
  The type of system used to convey persons or freight between floors.
  1 Stairs
  2 Elevator
  3 Escalator
  99 Other
2140 Window Design Type
  The type of window design, defined by how it operates.
  1 Nonoperable
  2 Casement
  3 Double hung
  4 Tilt open (awning or hopper)
  5 Sliding
  99 Other
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2150 Window Frame Material
  The building material used to construct window frames.
  1 Wood
  2 Aluminum
  3 Vinyl
  4 Steel
  5 Vinyl-clad wood
  6 Vinyl-clad steel
  7 Aluminum-clad wood
  99 Other
2160 Roof Type
  The design or structure of roof.
  1 Metal
  2 Slate
  3 Asphalt shingle
  4 Built-up
  5 Single-ply
  6 Terra cotta tile
  7 Membrane
  99 Other
2170 Exterior Finish Type
  The covering, structural or not, of the exterior building walls.
  1 Brick
  2 Concrete masonry unit
  3 Stucco
  4 Synthetic stucco
  5 Wood
  6 Adobe
  7 Stone
  8 Prefabricated concrete
  9 Synthetic stone
  99 Other
2180 Interior Finish Type
  The type of covering, structural or not, of the interior walls, ceilings, and floors.
  1 Painted gypsum board
  2 Painted plaster
  3 Painted concrete masonry unit
  4 Glazed concrete masonry unit
  5 Glazed brick or tile
  6 Vinyl wall covering
  7 Wood flooring
  8 Synthetic sheetgood composite tile flooring
  9 Carpet
  10 Terrazzo flooring
  11 Vinyl asbestos tile (VAT)
  12 Quarry tile
  13 Sealed concrete
  14 Acoustical tile
  15 Exposed structure-painted
  16 Ceramic tile
  99 Other
2190 Installation Date
  The year in which the system, component, equipment, or fixture was originally installed.
2200 Condition of System or Component
  The rating of the system or component functions under the demands of its regular operation.
  1 Excellent
    New or easily restorable to "like new" condition; only minimal routine maintenance is required.
  2 Good
    Only routine maintenance or minor repair is required.
  3 Adequate
    Some preventive maintenance and/or corrective repair is required.
  4 Fair
    Sometimes fails to meet code or functional requirements; failure(s) are inconvenient to school operation.
  5 Poor
    Consistently substandard performance; failure(s) are disruptive and costly; fails most code and functional requirements; requires constant attention, renovation, or replacement. Major corrective repair or overhaul is required.
  6 Nonoperable
    The system or component exists in a significantly substandard level and cannot be used or operated. Replacement is required.
  7 Urgent building condition
    A condition that will seriously affect the safety, environment, and/or educational mission, or could result in possible damage to the facility or inhabitants.
  8 Emergency condition
    A condition that will result in injury, loss of life, or major damage.
2210 Component Deficiency
  A description of the component, system, or finish that needs replacement, repair, or maintenance to perform at an optimal level.
2220 Compliance Status
  An indication of whether the building, site, system, component, equipment, or fixture conforms with the requirements or standards specified in federal, state, or local standards or codes.
  1 In compliance
  2 Not in compliance
  3 Planned compliance
  4 Waived compliance
2230 Compliance Determination Date
  The month, day, and year that the building, site, system, component, equipment, or fixture compliance status was determined.
2240 Next Service Date
  The month, day, and year a major component, system, equipment, or fixture is scheduled to be serviced for preventive or routine maintenance.
2250 Useful Life
  The anticipated time (in years) from the time of installation or service that a properly maintained system, component, equipment, or fixture is expected to operate effectively and efficiently.
2260 Last Check Date
  The month, day, and year that the condition of a system, component, equipment, or fixture was last checked.
2270 Last Service Date
  The month, day, and year a system, component, equipment, or fixture was last serviced for repair or routine maintenance.
2280 Federal Mandate Interest
  The area of interest controlled by a federal law, regulation, or standard that pertains to a school facility.
  1 Facility accessibility and usability for individuals with disabilities
  2 Indoor air quality
  3 Radon contamination
  4 Drinking water safety
  5 Lead contamination
  6 Asbestos contamination
  7 Hazardous materials
  8 Underground storage tank
  9 Material Safety Data Sheet (MSDS)
  10 Integrated pest control
  99 Other
2285 Federal Mandate Name
  1 Americans with Disabilities Act (ADA)
  2 Individuals with Disabilities Education Act (IDEA)
  3 Safe Drinking Water Act
  4 Lead Contamination Control Act
  5 Asbestos Hazardous Emergency Response Act (AHERA)
  99 Other
2290 State or Local Mandate Interest
  The area of interest controlled by a law, rule, regulation, or standard of state and local governments that pertains to public school facilities.
  1 Building code
  2 Fire code
  3 Health code
  4 Flood control
  5 Design standards
  6 Acreage standards
  7 Standard educational specifications
  8 Historic preservation requirements
  9 Occupational health and safety code
  10 Earthquake standards
  99 Other
2295 State or Local Mandate Name
  The specific law, rule, regulation, or standard of a state or local government that pertains to public school facilities.


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