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2008 MIS Conference Longitudinal Data Systems Strand

Summary
Presentations
 Session IHow Do You Leverage Longitudinal Data to Inform Stakeholders?
 Session IIDemonstrating Value in Information Systems Using Metrics
 Session IIIData for Student Success: Michigan's Model for State and Local Collaboration
 Session IVImplementing Data Governance as the Foundation of a Longitudinal Data System
 Session VCreating High-Impact Information From Longitudinal Data
 Session VIKansas Data Quality Certification Programs
 Session VIIKey Strategies and Challenges in Creating a Statewide Longitudinal Financial Data Management and Reporting System
 Session VIIIThe Comprehensive pK-12 Data Model for Education: An Update
 Session IXUsing Multiple Measures of Data Effectively to Improve Teaching Instruction and Student Learning
 Session XLongitudinal Data System Evaluation
 Session XIExpected Impact of LDS on Calculating SC Graduation Rates and High School Report Cards

Summary:

The Longitudinal Data Systems (LDS) strand at the February 2008 Management Information Systems (MIS) Conference in San Francisco, California, included presentations from a number of SLDS Grant Program recipient states (Florida, North Carolina, Michigan, Tennessee, Kansas, Maine, Arkansas, and South Carolina), as well as from a district (Chicago Public Schools). Topics included: leveraging longitudinal data to inform stakeholders, demonstrating value in information systems using metrics; models for state and local collaboration; data governance; creating high impact information from longitudinal data; data quality certification; strategies and challenges in creating a statewide longitudinal financial data management and reporting system; using multiple measures of data to improve instruction and learning; evaluating a longitudinal data system; expected impact of a longitudinal data system on calculating graduation rates and high school report cards; and an update from the Forum's pK-12 Data Model.


Presentations


Session I

How Do You Leverage Longitudinal Data to Inform Stakeholders?

  Jeff Sellers, Florida Department of Education
Andre Smith, Florida Department of Education
 

This session provided a brief update on the progress and current status of the PK-20 Teacher Preparedness Data Mart design and development efforts in Florida. The session addressed questions about teachers in the classroom, production efficiency, and classroom performance from a longitudinal perspective.

Download Zipped PowerPoint Presentation:
How Do You Leverage Longitudinal Data
to Inform Stakeholders?
Zip File (9.58 MB)

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Session II

Demonstrating Value in Information Systems Using Metrics

  Ken Thompson, North Carolina Department of Public Instruction
Brian Taylor, Institute of Education Sciences
 

Information systems should contribute in many ways to the businesses that create them. Demonstrating that contribution or value is often difficult, but it is critical if we are to know which systems add value to our enterprise, which are candidates for enhancement, and which should be decommissioned. The creative use of metrics can simplify these activities while simultaneously providing a wealth of information about our systems and the people that use them. This presentation from North Carolina identified various classes of information system metrics and provided recommendations for high value metrics in a range of scenarios.

Every website can benefit from the collection and analysis of website usage data. By using various techniques, the National Center for Education Statistics website can be continually updated to promote new content, improve navigation, and better serve the needs of its users. The Director of Technology for the Institute of Education Sciences discussed these techniques.

Download Zipped PowerPoint Presentation:
Using Metrics to Establish LDS Value Zip File (821 KB)

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Session III

Data for Student Success: Michigan's Model for State and Local Collaboration

  Meg Ropp, Michigan Center for Educational Performance and Information
Andrew Henry, Red Cedar Solutions Group
 

Data for Student Success is a project started in 2006-07 that provides a tightly integrated program of web-based inquiries sitting on data collected by Michigan's Center for Educational Performance and Information, and rich, sustained professional development. In this session, Michigan described how the dynamic inquiries and professional development originated from the expressed needs and local programs at participating local education agencies and are now, in year two of the project, being refined through state best practices in anticipation of a year three scale-up.

The state also described the technical and operational practices that allow the project to deliver actionable data to the desktops of principals and teachers, demonstrated the dynamic inquiries, and reviewed the professional development.

Download Zipped PowerPoint Presentation:
Data for Student Success: Michigan's Model
for State and Local Collaboration
Zip File (2.91 MB)

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Session IV

Implementing Data Governance as the Foundation of a Longitudinal Data System

  Corey Chatis, Tennessee Department of Education
Rick Rozzelle, Tennessee Department of Education
 

This session covered ways in which states or districts can implement data governance. The first phase of the Tennessee Department of Education's (TNDOE) Longitudinal Data System grant focused on creating a data management process. Discussion of TNDOE's experience included successful strategies, benefits to TNDOE, and lessons learned. The session focused particularly on the roles of data management (chief information officer, data quality director, data stewards, database administrators, business analysts, data management committee, data policy committee, IT advisory board, etc.). Role descriptions and a role matrix table were provided to attendees.

Download Zipped PowerPoint Presentation:
Implementing Data Governance as the Foundation of a LDS Zip File (299 KB)

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Session V

Creating High-Impact Information From Longitudinal Data

  Meg Ropp, Center for Educational Performance and Information
Kathleen Gosa, Kansas State Department of Education
Barbara Schneider, NORC at University of Chicago
Sarah-Kathryn McDonald, NORC at University of Chicago
Matt Dawson, REL Midwest
 

How can states and local districts make decisions about which longitudinal reports will provide the biggest impact for the investment in resources? Kansas and Michigan presented a stakeholder analysis tool that has been used in Florida and Michigan to develop longitudinal reports that make a difference. Participants were provided with a copy of the tool and experienced a step-by-step example of the tool in action, at work in a data environment that has both limitations and opportunities. This framework was designed to be customized and can be used by any state or local education agency to identify and prioritize information delivery that meets the needs of various stakeholders.

Download Zipped PowerPoint Presentation:
Creating High-Impact Information From Longitudinal Data Zip File (1.01 MB)

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Session VI

Kansas Data Quality Certification Programs

  Kathleen Gosa, Kansas State Department of Education
Ted Carter, Kansas State Department of Education
 

In an effort to increase the quality of data submitted to its statewide student data collection system, the Kansas State Department of Education (KSDE) unveiled data certification programs in June 2007. Now that the pilot programs have concluded, KSDE project directors shared lessons learned from the initial year including their strategies for gaining leadership support for the project, aligning data certification efforts with larger agency data objectives, and ensuring that program participants remain current with state and federal data reporting requirements. In addition, they shared plans for evaluating the program as well. Session participants also previewed the plans for expanded certification curricula, which will debut in June 2008.

Download Zipped PowerPoint Presentation:
KSDE Data Quality Certification (DQC) Program Zip File (22 KB)

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Session VII

Key Strategies and Challenges in Creating a Statewide Longitudinal Financial Data Management and Reporting System

  William Hurwitch, Maine Department of Education
 

The Maine Department of Education discussed the critical issues leading to the development and implementation of the Maine Education Data Management Financial System, its fundamental statewide financial data management and reporting component of the Statewide Longitudinal Data System. Vendor selection and a complete system overview were addressed, as well as key lessons learned throughout its conception.

Download Zipped PowerPoint Presentation:
Creating a Statewide Financial Data
Management and Reporting System
Zip File (2.67 MB)

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Session VIII

The Comprehensive pK-12 Data Model for Education: An Update

  Vicente Paredes, Schools Interoperability Framework Association
Jeff Stowe, Arizona Department of Education
E. Glenn McClain, Platte Valley School District, Colorado
 

The Data Model Task Force of the National Forum on Education Statistics is working to create a comprehensive pK-12 data model for education. The purpose of this session was to inform attendees of this effort and to gather feedback and reaction from participants. The Comprehensive pK-12 Data Model for Education attempts to answer the question: What data do schools, local education agencies (LEAs), and states need to collect and manage to meet the educational needs of their students and the needs of the organization in order to meet those student educational needs?

Download Zipped PowerPoint Presentation:
What is the "Education Data Model: pK-12 Version 1"? Zip File (596 KB)

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Session IX

Using Multiple Measures of Data Effectively to Improve Teaching Instruction and Student Learning

  Sharnell Jackson, Chicago Public Schools, Illinois
 

To meet rising expectations, the Chicago Public Schools has implemented new standards, curricula, accountability systems, and handheld computing devices. These efforts aim to share accountability, improve alignment, and increase efficiency with coordinated goal setting. Instructional improvement is not possible if the technical core of teaching is left to teachers to analyze and change on their own. Teachers need support and opportunities to learn about ways of using multiple measures of student assessment data effectively to improve instruction, individualize learning, increase achievement, and monitor progress. One of the promising responses to this need has been the implementation of the data team process as a vehicle for improving classroom teaching by building confidence and skill in using data.

Download Zipped PowerPoint Presentation:
Using Multiple Measures of Data Effectively to Improve
Teaching Instruction and Student Learning
Zip File (11.1 MB)

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Session X

Longitudinal Data System Evaluation

  Neal Gibson, Arkansas Department of Education
Alan Simon, Metis Associates
 

As part of its obligation for the Institute of Education Sciences' grant for the development of a longitudinal data system, the Arkansas Department of Education has contracted with Metis Associates for an independent evaluation of the system and its impact on classroom instruction and student learning (IES Reqs. 19, 20, and 21). This presentation presented an outline of that evaluation, including methods and evaluation questions, to help those that may need to do similar evaluations in their own states.

Download Zipped PowerPoint Presentation:
Longitudinal Data System Evaluation Zip File (619 KB)

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Session XI

Expected Impact of LDS on Calculating SC Graduation Rates and High School Report Cards

  Tom Olson, South Carolina Department of Education
April Bolin, South Carolina Department of Education
 

Currently, the data used to calculate the graduation rate and other rates for South Carolina high school report cards come from multiple sources. These sources do not have the same data and/or the same format. Merging these data is time consuming and open to the risk of mismatched results. Verification of this merged data file requires multiple rounds of communication with 86 districts and 210 high schools.

Download Zipped PowerPoint Presentation:
Longitudinal Data System: Calculating
Graduation and Exit Exam Rates
Zip File (1.79 MB)

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