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November 2007 Grantee Meeting

Summary
Presentations
 Session IApproaches to Longitudinal Data Systems
 Session IIU.S. Department of Education Updates
 Session IIINCES Handbooks Customization Tool Demonstration
 Session IVPortals and Business Intelligence (BI) Tools
 Session VData Quality
 Session VISecurity, Data Access
 Session VIIData Records Exchange
 Session VIIIUser Training
 Session IXLongitudinal and Stakeholder Analyses
 Session XFERPA Discussion
 Session XIInteroperability
 Session XIIEDFacts
 Session XIIIEvaluation Procedures

Summary:

The Statewide Longitudinal Data Systems Grant Program (SLDS) hosted its second Annual Fall Grantee Meeting on November 28-29, 2007, in Arlington, VA. The Meeting served as a forum for dialogue, collaboration, and the sharing of best practices, providing the opportunity for more than 70 representatives from the twenty seven FY2006 and FY2007 grantee states to share solutions and ideas with one another and to take home information on topics they identified as critical to their projects in the upcoming year.


Presentations


Session I

Approaches to Longitudinal Data Systems

  Presenters:
John Calderone, Wisconsin Department of Public Instruction
Andre Smith, Florida Department of Education
Baron Rodriguez, Oregon Department of Education

Moderator:
Joe Dietzel, North Carolina Department of Education
 

Wisconsin, Florida, and Oregon presented their approaches to Longitudinal Data Systems. The discussion focused on the need for Data Quality and the issue of staffing costs; the cost of hardware and software transitions; the necessity of buying enterprise state licenses; managing future data requests as systems are built; and the importance of using Business Intelligence models to manage access.

Download Zipped PowerPoint Presentations:
Florida's PK20 Education Data Systems Zip File (163 KB)
Oregon DATA Project (Direct Access To Achievement) Zip File (754 KB)
Approaches to Longitudinal Data Systems: Wisconsin's Game Plan Zip File (3.97 MB)

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Session II U.S. Department of Education Updates
  Presenters:
Allen Ruby, National Center for Education Research (NCER)
Amy Feldman, National Center for Education Evaluation and Regional Assistance (NCEE)
Peter Tice and Jeff Owings, National Center for Education Statistics (NCES)
 

Participants updated attendees about a variety of resources available from different agencies within the Department of Education: The Institute of Education Sciences (IES), The Regional Educational Laboratory Program (REL), and the National Center for Education Statistics (NCES) Longitudinal Studies Programs. The discussion led to questions of the participants and their specific areas of expertise. They centered on the links between studies, consideration of pre-school data including disabled students, and FERPA issues.

Download Zipped PowerPoint Presentations:
Forum Overview Zip File (522 KB)
Regional Education Laboratories (RELS) Zip File (740 KB)
High School Longitudinal Study (HSLS) Zip File (145 KB)
Early Childhood Longitudinal Study (ECLS) Zip File (94 KB)

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Session III NCES Handbooks Customization Tool Demonstration
  Presenter:
Duc Ta, Kforce Government Solutions
 

The NCES Handbooks Online provide guidance on consistency in data definitions and maintenance of education data. In an effort to encourage more states to use the handbooks, NCES has developed a state customization tool. State personnel will be able to use the customization tool to build a data dictionary by adding to, deleting from, and editing the NCES data elements and option sets. The tool offers the advantages of a built-in foundation of data elements and option sets; state control of the content update schedule; and a well-defined database hierarchy.

Download Zipped PowerPoint Presentation:
NCES Handbooks Online Presentation Zip File (52 KB)

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Session IV Portals and BI Tools
  Presenters:
Neal Gibson, Arkansas Department of Education
Jeff Sellers, Florida Department of Education
Bethann Canada, Virginia Department of Education
John Brandt, Utah State Office of Education

Moderator:
Bob Hackworth, Kentucky Department of Education
 

The discussion centered on gathering good data, preparing reports and usability for all stakeholders.

Download Zipped PowerPoint Presentations:
BI Problems Zip File (1.3 MB)
Sunshine Connections Zip File (1.6 MB)
Virginia's Educational Information Management System. Decision Support Tools Zip File (774 KB)

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Session V Data Quality
  Presenters:
Kathy Gosa, Kansas Department of Education
Bob Beecham, Nebraska Department of Education
Leon Nelson, South Carolina Department of Education

Moderator:
Corey Chatis, Tennessee Department of Education
 

Data entry personnel should be trained, motivated, recognized and rewarded for high quality data input. Accuracy is critical--especially to funding issues. Clarification of definitions of all data elements and data governance affects all program areas.

Download Zipped PowerPoint Presentations:
Kansas Data Quality Initiatives Zip File (14 KB)
SLDS on Data Quality: Presentation and Discussion Zip File (45 KB)
South Carolina: Achieving Quality Data Zip File (575 KB)

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Session VI Security, Data Access
  Presenters:
Don Houde, Arizona Department of Education
Mark Vocca and Dave Williams, Connecticut Department of Education
Bethann Canada, Virginia Department of Education
 

When developing requests for proposals, make sure to think about security up-front and include it. Security issues are important, time consuming and expensive.

Download Zipped PowerPoint Presentation:
Arizona: ADE Data Security Initiatives Zip File (521 KB)

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Session VII Data Records Exchange
  Facilitator:
John Brandt, Utah State Office of Education
 

States are trying to address the need to transfer data and records to LEAs, and to address the need to transfer data across state lines.

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Session VIII User Training
  Presenters:
Corey Chatis, Tennessee Department of Education
Lynda White, Maryland Department of Education
Baron Rodriguez, Oregon Department of Education
 

The cost of training is expensive. However, states suggested that there may be enough commonalities in training related to the use of education data (separate from state-specific analysis tools) that states can collaborate and share with one another.

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Session IX Longitudinal and Stakeholder Analyses Panel
  Presenters:
Margaret Ropp, Michigan Department of Education
Kathy Gosa, Kansas Department of Education
Jeff Sellers, Florida Department of Education
 

The use of the matrix tool and its impact raises many questions. The participants raised the possibility of more focused group to address the issue.

Download Zipped PowerPoint Presentations:
FL Teacher Data Zip File (441 KB)
Longitudinal and Stakeholder Analyses Zip File (396 KB)
Teacher Analyses/Reports Pilot Project Working Meeting Zip File (283 KB)
Prioritizing LDS Reports for Stakeholders Zip File (307 KB)

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Session X FERPA Discussion
Facilitator:
Baron Rodriguez, Oregon Department of Education

What data are necessary for teachers to see regarding their students? Is there an impact in gaining this knowledge?

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Session XI Interoperability
Presenters:
Anne Brinson, Indiana Department of Education
Tom Olson, South Carolina Department of Education
Rick Rozzelle, Tennessee Department of Education

This discussion of interoperability focused on the Schools Interoperability Framework (SIF).

Download Zipped PowerPoint Presentation:
TNDOE Next Generation Data Collection/Integration Tools Zip File (118 KB)

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Session XII EDFacts
Facilitator:
Shawn Franklin, Nevada Department of Education

Ross Santy and Pat Sherrill, U.S. Department of Education, were present during this session to hear from the states and answer questions. Some states find EDFacts invaluable, but others burdensome. The new EDFacts online metadata tool should address their concerns.

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Session XIII Evaluation Procedures
  Presenters:
Lynda White, Maryland Department of Education
Neal Gibson, Arkansas Department of Education
Nancy Haefeli, Ohio Department of Education

Developing ongoing, formative, and summative evaluation procedures for determining whether the longitudinal data system meets the needs of key stakeholders, as well as for assessing the system's effect on student learning, are requirements of the SLDS Grant Program.

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