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SLDS Webinar Presentations

Webinar presentations provide venues for states to demonstrate products they have developed, share best practices, discuss issues of interest, and share valuable knowledge in a timely fashion. These webinars are open to staff from all state and local education agencies and can be accessed below.

Monthly Webinars

Monthly webinars provide opportunities for states and members of the SLDS team to discuss areas of interest and valuable knowledge relating to longitudinal data systems.

Increasing Structural Capacity: Developing a Research Request Process
Increasing Structural Capacity: Developing a Research Request Process
May 2016
Increasing Structural Capacity: Developing a Research Request Process

Some states are increasing structural capacity through the development of a research request process. In this webinar Arizona and Hawaii: discuss how they developed their processes, who was involved, how they engaged stakeholders, benefits and challenges, and tips for other states beginning to develop their own research request processes.

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State Support for LEAs’ Civil Rights Data Collection
State Support for LEAs’ Civil Rights Data Collection
May 2016
State Support for LEAs’ Civil Rights Data Collection

In this webinar, Kentucky, North Carolina, and Virginia discuss how they have supported local education agencies (LEAs) with the Civil Rights Data Collection (CRDC). In addition, the Department of Education's Office for Civil Rights (OCR) will describe plans for the 2015–16 CRDC collection, including timeline and plans for support and tools.

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Using Data to Inform Instructional Practice
Using Data to Inform Instructional Practice
April 2016
Using Data to Inform Instructional Practice

In this webinar, three states share strategies, resources, and experience about how to provide educators with capacity and supports to use data effectively. Topics include: developing user-friendly data products; incorporating local data (including perceptual data) into SLDS reporting; data literacy and use courses; data interpretation guides; establishing a common inquiry process.

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Children of Military Data Collection
Children of Military Data Collection: State Approaches and Lessons Learned
April 2016
Children of Military Data Collection

The ESSA requirement for state report cards to include data on student achievement on academic assessments disaggregated by "students with a parent in the military" will require most states to collect new data in this area. This webinar features three states—Arkansas, Kansas, and North Carolina—that already collect information about children of military personnel. The states discuss the data they collect, how they use the data, and lessons learned.

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Increasing Organizational Capacity: Successful Partnerships and Collaboration with Researchers
Increasing Organizational Capacity: Successful Partnerships and Collaboration with Researchers
February 2016
Increasing Organizational Capacity

An increasing number of states are seeking to collaborate with external researchers to further their capability to fulfill their research agendas and ultimately make informed policy decisions that impact students and the workforce. This webinar showcases Rhode Island, Montana, and Wisconsin, three states that have developed successful partnerships with researchers.

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State Spotlight: North Carolina's Early Childhood Integrated Data System
State Spotlight: North Carolina's Early Childhood Integrated Data System
January 2016
North Carolina's Early Childhood Integrated Data System

Representatives from North Carolina discuss their state's work to build and use data from an early childhood integrated data system (ECIDS). This webinar is part of a series of spotlights intended to show how some states have used ECIDS data to create data tools, reports, and other resources to answer specific questions.

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Employment Outcome Indicators
Employment Outcome Indicators
January 2016
Employment Outcome Indicators

By linking employment and education data, states are able to identify successes for individuals who have higher education attainment and challenges for those who do not. This webinar focuses on the process of linking education and employment data, sources of the data, descriptions and cautions when using the data, and how states are using these data to inform effective education policy as well as economic development.

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State Spotlight: Minnesota's Early Childhood Integrated Data System
State Spotlight: Minnesota's Early Childhood Integrated Data System
December 2015
State Spotlight: Minnesota's Early Childhood Integrated Data System

This webinar is part of a series of spotlights intended to show how some states have used ECIDS data to create data tools, reports, and other resources to answer specific questions. This webinar provides an overview of the Minnesota Early Childhood Longitudinal Data System (ECLDS).

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Processes for Handling Multiple IDs to Ensure Data Quality
Processes for Handling Multiple IDs to Ensure Data Quality
November 2015
Processes for Handling Multiple IDs to Ensure Data Quality

This webinar, hosted by the SLDS Data Linking Workgroup, features state panelists from Kentucky, Washington, and Michigan sharing their processes for handling situations when multiple state IDs are created for the same student. The states also discuss how they use probabilistic matching techniques to connect records across programs and organizations where different IDs have to be brought together for common use.

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How to Navigate SLDS Resources
How to Navigate SLDS Resources
November 2015
How to Navigate SLDS Resources

The first in a series of webinars designed to help new SLDS grantees take advantage of program resources, this presentation covers how to access and make use of SST and state resources to help meet the goals of a state's SLDS program. SST members Kathy Gosa and Corey Chatis demonstrate how to find solutions to SLDS challenges from other states, the latest templates from the SST, and online tools to communicate with peers in other states.

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Data Retention in the SLDS
Data Retention in the SLDS
October 2015
State Spotlight: Delaware's Early Learning Insight (ELI) Dashboard

As states are collecting more data in their statewide longitudinal data systems (SLDSs), and as policies and procedures are established for sharing those data with qualified users, the need for data retention policies has emerged. This webinar will discuss how three states have addressed the issue of data retention based on their SLDS and agency authority.

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State Spotlight: Delaware's Early Learning Insight (ELI) Dashboard
State Spotlight: Delaware's Early Learning Insight (ELI) Dashboard
October 2015
State Spotlight: Delaware's Early Learning Insight (ELI) Dashboard

This webinar is part of a series of spotlights intended to show how some states have used ECIDS data to create data tools, reports, and other resources to answer specific questions. Representatives from Delaware discuss integrated data and describe how Delaware used this integration to produce a tool serving birth-Kindergarten teachers in the state.

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The Match Rate Dilemma
The Match Rate Dilemma
September 2015
The Match Rate Dilemma

Representatives from Texas, Hawaii, and Connecticut discuss their processes for matching individual records across education and workforce agencies, how they determine the rate of successful matches, and challenges related to measuring and improving the match rate.

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Increasing Structural Capacity: Streamlining the Research Request Process
Increasing Structural Capacity: Streamlining the Research Request Process
August 2015
Increasing Structural Capacity: Streamlining the Research Request Process

An increasing number of states are seeking solutions for handling data requests from researchers that comply with privacy regulations and facilitate transparency. This webinar showcases Michigan and West Virginia, two states that have implemented robust processes for responding to data requests for research purposes. The information shared during this webinar is meant to help agencies refine their existing process or develop a new process for handling research requests.

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Data Use Standards in Action: A State Collaborative to Improve Data Use
Data Use Standards in Action: A State Collaborative to Improve Data Use
August 2015
Data Use Standards in Action: A State Collaborative to Improve Data Use

The Data Use Standards Workgroup consists of 27 members from 14 states and Guam. The goal of the group is to increase effective use of data by teachers and administrators to support student learning and success. This webinar provides an overview of the group's efforts to standardize data use knowledge, skills, and professional behaviors. It also provides information about a call for states to submit their case studies.

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Use of the Common Education Data Standards (CEDS)
Use of the Common Education Data Standards (CEDS)
May 2015
Use of the Common Education Data Standards (CEDS)

States face many data management challenges while working to expand and sustain their statewide longitudinal data systems (SLDSs). The Common Education Data Standards (CEDS) and its associated tools can help states address these challenges as well as other common data management practices and activities. This webinar highlights the efforts and plans of two states, North Carolina and Virginia, to use CEDS to further their SLDS work.

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Identifying Workforce and Employment Outcomes
Identifying Workforce and Employment Outcomes
April 2015
Identifying Workforce and Employment Outcomes

An increasing number of states are connecting their workforce and education data to determine how education is influencing employment outcomes. However, the terminology and metrics used to determine and describe employment outcomes varies from state to state. This webinar introduces an effort to support states in identifying and establishing best practices for describing employment outcomes.

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Identifying Workforce and Employment Outcomes MS PowerPoint(3 MB)

Using SLDS Data to Inform Human Capital Decisions
Using SLDS Data to Inform Human Capital Decisions
April 2015
Using SLDS Data to Inform Human Capital Decisions

In the past few years, a significant number of states have implemented educator effectiveness reforms. As part of these reforms, states have begun collecting far more individual-level data about educators than ever before. Representatives from Missouri and New Hampshire discuss how they are incorporating data about educators into their SLDSs, and how they are supporting the use of educator data to inform human capital policies at the state and local level, as well as decisions at the local level.

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Using SLDS Data to Inform Human Capital Decisions
MS PowerPoint(6.8 MB)

Use of Research Analytics in SLDS
Use of Research Analytics in SLDS
March 2015
Use of Research Analytics in SLDS

Michigan, Kentucky, and Washington discuss the research analytics they are using in their SLDS work, why they are using those analytics, and lessons learned when using analytics.

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Managing Leadership Change: Keeping the Work Going
Managing Leadership Change: Keeping the Work Going
January 2015
Managing Leadership Change: Keeping the Work Going

Changing leadership is a regular part of government, but how can you transcend these changes and make progress on the utilization of education data to support state programs and policies? In this webinar, states going through these changes and strategies share their approaches to minimizing the impact of these leadership transitions.

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Adult Education and Postsecondary Collaboration Regarding Remedial and Developmental Education
Adult Education and Postsecondary Collaboration Regarding Remedial and Developmental Education
January 2015
Adult Education and Postsecondary Collaboration Regarding Remedial and Developmental Education

Using data gathered in their statewide longitudinal data systems (SLDSs), Minnesota, Montana, and New Hampshire have begun to build a clearer picture of the role remedial and developmental education plays in the postsecondary careers of their students. They share their approaches to gathering data on remedial and developmental education enrollment and how those data are starting to shape state policies to help students succeed in higher education.

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Linking Early Childhood and K12 Data: A State Example from Kentucky
Linking Early Childhood and K12 Data: A State Example from Kentucky
December 2014
Linking Early Childhood and K12 Data: A State Example from Kentucky

In Kentucky, SLDS leaders are working with early childhood programs to incorporate early childhood data into the state’s SLDS and to ensure consistency and quality as the data are integrated. Although the process of integrating early childhood data from new sources is ongoing, Kentucky has already begun using its data to explore the scope and impact of early childhood education in the state. Kate Akers from the Kentucky Center for Education and Workforce Statistics (KCEWS) discusses the technical process and considerations as well as providing examples of the practical application of the linked data.

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Linking Early Childhood and K12 Data: A State Example from Kentucky MS PowerPoint(4.1 MB)

SLDS IRB Requirement
SLDS IRB Requirement
November 2014
SLDS IRB Requirement

Many states receiving fiscal year 2012 SLDS grants have been required to obtain an Institutional Review Board (IRB) review for their projects. In this webinar, Charles McGrew of the SLDS Grant Program and Philip Moberg of Northern Kentucky University discuss the purpose of an IRB review and how SLDS project leaders can approach the process. Representatives from Montana, Idaho, and Kentucky share their experiences working with IRBs in their states.

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SLDS IRB Requirement MS PowerPoint(5.2 MB)

Principal Use of Teacher Effectiveness Data: Findings from the Vanderbilt Study
Principal Use of Teacher Effectiveness Data: Findings from the Vanderbilt Study
October 2014
Principal Use of Teacher Effectiveness Data: Findings from the Vanderbilt Study

Corey Chatis of the State Support Team facilitated a presentation of the results of a research project conducted by Vanderbilt University to better understand how school principals use teacher effectiveness data to make talent management decisions related to hiring, placement, evaluation support, and leadership.

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Quality Rating and Improvement Systems (QRIS) and Early Childhood Integrated Data Systems (ECIDS)
Quality Rating and Improvement Systems (QRIS) and Early Childhood Integrated Data Systems (ECIDS)
October 2014
Quality Rating and Improvement Systems (QRIS) and Early Childhood Integrated Data Systems (ECIDS)

Many states engaged in federal grant work related to early childhood care and education are building data systems to support program and policy decisionmaking related to young children and their families. Two systemic efforts, a quality rating and improvement system (QRIS) and an early childhood integrated data system (ECIDS), draw on a variety of early childhood data sources to produce information relevant to the needs of their respective stakeholders. Although QRIS and ECIDS efforts serve different purposes within a state’s early childhood and education communities, coordinating across the two systems can result in efficiencies in data collection as well as increased capacity to address policy and programmatic questions of statewide interest.

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Integrating SLDS Grants with Other Data System Grant Work
Integrating SLDS Grants with Other Data System Grant Work
September 2014
Integrating SLDS Grants with Other Data System Grant Work

This webinar highlights the work done in Delaware, Georgia, and Hawaii to integrate SLDS work with other grants such as Race to the Top (RTT), Race to the Top – Early Learning Challenge (RTT-ELC), and Workforce Data Quality Initiative (WDQI). Each state has faced unique challenges and taken different approaches to ensure that separate systems are not being implemented that undermine the SLDS, or that are duplicative of the SLDS.

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Postsecondary Outcomes
Postsecondary Outcomes
September 2014
Postsecondary Outcomes

This webinar focuses on the use of outcomes data at both the secondary and the postsecondary levels. Maryland, Idaho, and Kentucky share information on graduation rates and employment, along with other outcomes data and the role they play in depicting the role education plays in student success.

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Knowledge, Skills, and Professional Behaviors for Educators to Use Data Effectively
Knowledge, Skills, and Professional Behaviors for Educators to Use Data Effectively
August 2014
Knowledge, Skills, and Professional Behaviors for Educators to Use Data Effectively

For nine months, the 13-state Data Use Standards Workgroup addressed the question: What do educators need to know and be able to do to effectively use data in support of student learning and success? In this webinar, workgroup members from South Dakota and Hawaii described how the workgroup identified the critical knowledge, skills, and professional behaviors that teachers and administrators need to use data well. They then hosted an interactive discussion with participants to garner feedback on how the resource can be used and improved.

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Knowledge, Skills, and Professional Behaviors for Educators to Use Data Effectively MS PowerPoint(907 KB)

Linking K12 Education Data to Workforce
Linking K12 Education Data to Workforce
August 2014
Linking K12 Education Data to Workforce

By linking K12 education data with data from labor and workforce programs, states can start to build a clearer picture of student outcomes apart from college going to include their preparedness for successful careers. Idaho and Kentucky share their procedures for linking K12 education and workforce data, how they approached challenges to linking individual records, and the questions they hope to answer about education and employment outcomes through their SLDSs.

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Showcase of the Arizona Dashboards
Showcase of the Arizona Dashboards
July 2014
Showcase of the Arizona Dashboards

The Arizona Department of Education's (ADE) commitment to delivering real-time, actionable data to educators has been an education transformation, not a technology initiative. With that in mind, ADE has actively engaged teachers, administrators, and policymakers to change the way they look at data. In this webinar, ADE representatives talk about how the department is rewriting the rules for education data systems to ensure that best-in-class technology reaches the classroom.

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Showcase of the Arizona Dashboards MS PowerPoint(14.4 MB)

Linking K12 Student Data with Postsecondary Data
Linking K12 Student Data with Postsecondary Data
May 2014

Linking K12 Student Data with Postsecondary Data

Linking student data across primary, secondary, and postsecondary education sectors is a common first step for states planning to explore college and career readiness through their statewide longitudinal data systems (SLDSs). Iowa, Kentucky, Maine, and Montana share their approaches to linking K12 and postsecondary data and how they are using those data to learn more about educational outcomes for students.

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Early Childhood Integrated Data System – System Design – The Basics 101
Introduction to Early Childhood Integrated Data System (ECIDS) System Design – The Basics 101
May 2014

Early Childhood Integrated Data System – System Design – The Basics 101

System design represents a critical step when building an early childhood integrated data system (ECIDS). This webinar defines a four-level process involved in system design for an ECIDS. Utah, North Carolina, and Maine shared methods, best practices, and lessons learned using system design to inform their ECIDS.

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Contingency Planning: How to Think About Options
Contingency Planning: How to Think About Options
March 2014

Contingency Planning: How to Think About Options

Even with careful planning, SLDSs can be hit with unexpected issues during their development. Project leaders from Washington State and Louisiana share their processes for contingency planning, including how they approach risk management, how they handled issues that surfaced, and what they could have done differently.

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Researcher Access to the SLDS
Researcher Access to the SLDS
January 2014

Researcher Access to the SLDS

Providing data for research purposes offers exciting opportunities for states with statewide longitudinal data systems (SLDSs). It also presents challenges. Managing data requests, safeguarding privacy, and ensuring proper use are all tasks that must be approached with care and proper planning. Kansas, Virginia, and Kentucky share their processes for receiving and responding to researcher requests for SLDS data.

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Training Educators to Use SLDS Data
Training Educators to Use SLDS Data
January 2014

Training Educators to Use SLDS Data

With proper training and familiarity with the statewide longitudinal data system (SLDS), educators can use the system to great effect in their schools and classrooms. They can also become powerful advocates for the system's growth and continuation. Delaware, Georgia, and Hawaii share their methods for training teachers and administrators to use SLDS data to support their students.

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Planning for a Sustainable Early Childhood Integrated Data System (ECIDS)
Planning for a Sustainable Early Childhood Integrated Data System (ECIDS)
December 2013

Planning for a Sustainable Early Childhood Integrated Data System (ECIDS)

Sustainability planning not only involves securing funds to meet the system's ongoing operational needs, it also includes considering the personnel, equipment, and other resources needed for the ECIDS to grow and adapt to new needs over time. This webinar draws on examples from South Carolina's integrated data system to illustrate successful sustainability planning and data use to support early childhood issues.

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Using DMV Records to Access Social Security Numbers (SSNs)
Using DMV Records to Access Social Security Numbers (SSNs)
November 2013

Using DMV Records to Access Social Security Numbers (SSNs)

States seeking to link data across multiple longitudinal systems often face the challenge of finding common unique identifying information to match records from one system to another. In Idaho, agencies are using driver’s license information to help match records between education data systems, which identify individuals by name, date of birth, and gender, and the workforce data system, which uses Social Security Numbers. This webinar describes Idaho’s process for sharing driver’s license information and using it to match records across multiple data systems.

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Strategies for Engaging Early Learning Stakeholders
Strategies for Engaging Early Learning Stakeholders
October 2013
Strategies for Engaging Early Learning Stakeholders

Developing a successful early childhood integrated data system (ECIDS) involves input and commitment from a diverse set of stakeholders. This webinar explores several strategies for engaging stakeholders in decisionmaking processes, soliciting feedback, and maintaining productive relationships throughout the life of the ECIDS project. The strategies are illustrated by experiences and tips from Wisconsin and other states.

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Early Childhood Data Use: Support Phase
Early Childhood Data Use: Support Phase
September 2013
Early Childhood Data Use: Support Phase

Early childhood data can provide important insights into the potential benefits of early learning on K12 and postsecondary education. This third webinar exploring the SST’s Data Use Framework for early childhood covers the Support Phase of the framework, drawing on examples of user support, evolution, and sustainability from Minnesota and Missouri. It also discusses findings from education research that can inform data use and analysis in early childhood contexts.

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Total Cost of Ownership (TCO) Studies
Total Cost of Ownership (TCO) Studies
September 2013
Total Cost of Ownership (TCO) Studies

Calculating the costs of building, operating, maintaining, and using a data system is a challenging but necessary exercise for states to understand the value of an SLDS. Jeff Sellers of the State Support Team (SST) led panelists Peter Tamayo of Washington State and Brian Townsend of Vermont in a discussion of calculation methods and special considerations when estimating total cost of ownership.

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Total Cost of Ownership (TCO) Studies
MS PowerPoint(1.60 MB)

Engaging SEA and Teachers as Stakeholders
Engaging SEA and Teachers as Stakeholders
September 2013
Engaging SEA and Teachers as Stakeholders

This webinar addresses how to engage SEAS and teachers as stakeholders, specifically how each group has been engaged, and the best practices and lessons learned in those instances. Robin Taylor of the State Support Team led state panelists Irene Koffink and Mike Schwartz (New Hampshire), Kim Nesmith (Louisiana), and Sharon Wright and Rob Curtin (Massachusetts) in discussion.

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Engaging SEA and Teachers as Stakeholders
MS PowerPoint(1.96 MB)

Information about the IRB Process, Tips and Lessons Learned from States
Information about the IRB Process, Tips and Lessons Learned from States
June 2013
Information about the IRB Process, Tips and Lessons Learned from States

SLDS grants from fiscal year 2012 require states to obtain Institutional Review Board (IRB) approval related to their SLDS project. Robin Taylor of the State Support Team (SST) led panelists from North Dakota, Idaho, Montana, and Kentucky in sharing the challenges they face in obtaining IRB approval.

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Information about the IRB Process, Tips and Lessons Learned from States MS PowerPoint(1.48 MB)

Engaging Local Stakeholders from Postsecondary and/or Workforce
Engaging Local Stakeholders from Postsecondary and/or Workforce
May 2013
Engaging Local Stakeholders from Postsecondary and/or Workforce

Postsecondary and workforce institutions have valuable information to contribute to longitudinal data systems and also offer unique perspectives on ways to use shared data. This webinar discusses challenges and approaches to engaging postsecondary and workforce stakeholders based on the experience of SLDS projects in Washington State, Wisconsin, and Kentucky.

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Measuring and Documenting Return on Investment
Measuring and Documenting Return on Investment
April 2013
Measuring and Documenting Return on Investment

Sustainability for an SLDS can take many forms, the most important of which may be showing the value of the data in informing decisions. Continued support for the SLDS requires showing that the end results are worth the significant investment of time, money, and resources. Using the experiences of Wisconsin, Texas, and Idaho, this webinar covers measuring and documenting return on investment (ROI).

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Early Childhood Data Use: Create Phase
Early Childhood Data Use: Create Phase
March 2013
Early Childhood Data Use: Create Phase

Early childhood data can provide important insights into the potential benefits of early learning on K12 and postsecondary education. This second webinar exploring the SST’s Data Use Framework for early childhood discusses the Create phase of the framework, drawing on examples of data use and stakeholder engagement from Mississippi, Minnesota, and Kentucky.

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Planning for Early Childhood Data Use
Planning for Early Childhood Data Use
January 2013
Planning for Early Childhood Data Use

Early childhood data can helps states to understand early learning’s potential benefit to K12 and postsecondary education. Careful planning of data use ensures that appropriate, relevant data are made available to users, who will then be better able to inform key early childhood decisions. This webinar discusses how to effectively use early childhood data within the SST-defined data use framework through the experiences of Washington’s and Arkansas’s P-20W agencies.

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Mississippi LifeTracks Demonstration
Mississippi LifeTracks Demonstration
December 2012
Mississippi LifeTracks Demonstration

Mississippi’s Longitudinal Data System (SLDS), more commonly known as Mississippi LifeTracks, is designed to help meet data needs for reporting requirements and to answer critical policy questions relevant to education, workforce, and economic development. Moving the state beyond patchwork data sharing, Mississippi LifeTracks is an interoperable data system that securely and efficiently facilitates research and analysis and provides linkages between early childhood, K12, postsecondary education, and the workforce. Mississippi LifeTracks will enhance the ability of the state, local school districts, schools, and teachers to make data-driven decisions for student improvement. It will also enhance the state’s ability to link, match, and share education and workforce data leading to an enriched ability within the state to improve career-readiness outcomes and enhance success in the economy.

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Building a Centralized P-20 Data Warehouse
Building a Centralized P-20 Data Warehouse
November 2012
Building a Centralized P-20 Data Warehouse

Charles McGrew of Kentucky and Carol Jenner of Washington presented on their respective state's centralized P-20 (early childhood through postsecondary) statewide longitudinal data system (SLDS). Panelists described their state's unique approach to gathering, organizing, and governing data from multiple sources and agencies, and the results of the using such data. State Support Team member Jeff Sellers facilitated this webinar.

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Building a Centralized P-20 Data Warehouse MS PowerPoint(2.9 MB)

Virginia's Agency and Researcher Tools for Managing Data Access
Virginia's Agency and Researcher Tools for Managing Data Access
September 2012
Virginia's Agency and Researcher Tools for Managing Data Access

Will Goldschmidt of the Virginia Information Technology Agency presented Virginia's data request tool used for the state’s federated data system. Goldschmidt demonstrated the tool, describing its components and architecture, as well as the tool’s entire communication process, from data request to acceptance/rejection of request. State Support Team member Keith Brown facilitated this webinar.

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VLDS Component Overview MS PowerPoint (2.42 MB)

Engaging Postsecondary Stakeholders
Engaging Postsecondary Stakeholders
August 2012
Engaging Postsecondary Stakeholders

Panelists from Maine (Bill Hurwitch), Washington (Melissa Beard), Illinois (Robert O'Keefe), and Connecticut (Jan Kiehne) presented on their states’ unique approaches to engaging with postsecondary stakeholders. Panelists described strategies to create buy-in and inform postsecondary institutions on the benefits of linking and sharing longitudinal data, as well as sharing challenges and lessons learned. State Support Team member Keith Brown facilitated this webinar.

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Engaging Postsecondary Stakeholders MS PowerPoint (2.28 MB)

Data Use Through Visualization and Storytelling
Data Use Through Visualization and Storytelling
June 2012
Data Use Through Visualization and Storytelling

Panelists from Oregon (Mickey Garrison), Rhode Island (Peg Votta), and Georgia (Deb Holdren) presented on their states’ unique approaches to data visualization. Presenters discussed reaching educators and engaging stakeholders through storytelling, discussed challenges and issues, and provided advice to states interested in data visualization. State Support Team member Robin Taylor facilitated this webinar.

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Data Use Through Visualization and Storytelling MS PowerPoint (3.03 MB)

Identity Management Approaches: Protecting Access While Serving Multiple Stakeholders
Identity Management Approaches: Protecting Access While Serving Multiple Stakeholders
May 2012
Identity Management Approaches: Protecting Access While Serving Multiple Stakeholders

This webinar featured Neal Gibson, Director of the Arkansas Department of Education’s Arkansas Research Center, and Robert Swiggum, Chief Information Officer for the Georgia Department of Education, who presented on their states’ unique approaches to identity management. Presenters discussed the types of stakeholders served, authentication approaches used, user roles and access rights, district involvement, and privacy and security issues.

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Statewide Standardized Course Codes
Statewide Standardized Course Codes
April 2012
Statewide Standardized Course Codes

Panelists from Alaska, Ohio, and Maryland presented their states' efforts to implement Statewide Standardized Course Codes. Each panelist explained the strategies they used, challenges they faced, and lessons learned. State Support Team member Corey Chatis facilitated the conversation.

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Statewide Standardized Course Codes MS PowerPoint (2.19 MB)

Common Education Data Standards (CEDS) v2
Common Education Data Standards (CEDS) v2
March 2012
Common Education Data Standards (CEDS) v2

Jim Campbell of the State Support Team presented on NCES’s recent release of Version 2 of the Common Education Data Standards (CEDS). This release includes updated elements, as well as a logical data model and the CEDS Alignment Tool. The presentation included:

  • A discussion of the purpose, participation, and preparation for the recently released CEDS v2
  • An overview of the CEDS Data Model
  • An overview of the new CEDS Alignment Tool
  • A glimpse into what is next with CEDS

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Common Education Data Standards (CEDS) v2 MS PowerPoint(6.7 MB)
CEDS 101PDF File (1.90 MB)
Anatomy of CEDSPDF File (1.83 MB)
Using CEDSPDF File (1.80 MB)

Early Warning Systems
Early Warning Systems
January 2012
Early Warning Systems

Panelists from Massachusetts, Maine, and South Carolina presented their states' approaches to the development of Early Warning Systems. Each panelist explained how their Early Warning System links to and pulls information from their LDS. Those panelists still in the planning stages described their plans for future linkage. Panelists also discussed how stakeholders in their state use the Early Warning System and provided recommendations for other states that are considering implementing an Early Warning System. State Support Team member Robin Taylor facilitated the conversation.

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Early Warning Systems MS PowerPoint (4.4 MB)
Development and Use of Early Warning Systems: SLDS SpotlightPDF File(1.45 MB)

Engaging Local District Stakeholders
Engaging Local District Stakeholders
September 2011
Engaging Local District Stakeholders

Panelists from Virginia, Oregon, Iowa, and the District of Columbia presented their states' approaches to engaging local stakeholders. Panelists described which stakeholders they chose to involve, why and when, and what value they felt their state had gained from the process. Panelists also discussed lessons learned and provided advice regarding what they might do differently if given the chance. State Support Team member Robin Taylor facilitated the conversation.

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Engaging Local District Stakeholders MS PowerPoint (1 MB)

Course Completion Data
Course Completion Data
June 2011
Course Completion Data

SLDS webinar about collecting student-level data on course completion and grades. John Brandt (UT), Christina Tydeman (HI), and Jeff Sellers (FL) share their states' approaches and lead the discussion

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Mississippi's P-20 Data System
Mississippi's P-20 Data System
June 2011
Stakeholder Communication: SLDS Best Practices Brief

Domenico Parisi (nSPARC-MS) and Shon Myatt (nSPARC-MS) outlined the steps and processes for the design and implementation of a data model that integrates P-20 data for the purpose of tracking education outcomes. They described the difficulties encountered by Mississippi and the lessons learned, and discussed plans for future work. Please note that the documents provided are examples of work that is currently in process and are not the final deliverable for the Mississippi SLDS.

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Mississippi's Approach to Building a P-20W Data Model: SLDS Spotlight PDF File (432 KB)
Mississippi's P-20 Data Model MS PowerPoint (107 KB)
Example Agency Program List PDF File (86.7 KB)
Example Codebook PDF File (186 KB)
Example Program Data Mapping (PDM) document (for programs within a single agency) (488 KB)
Combined example of a Program Data Mapping (PDM) document for programs across two agencies PDF File (1.7 MB)

Creative/Alternate Sources of Funding for SLDS Work
Creative/Alternate Sources of Funding for SLDS Work
May 2011
Creative/Alternate Sources of Funding for SLDS Work

Dan Domagala (CO), Brian Rawson (TX), and Jim Boardman (AR) served as panelists presenting on their states' approaches to this challenging topic as SLDS State Support Team member Corey Chatis facilitated the conversation. Panelists and facilitator discussed how to initiate contact with organizations and entities to begin the funding conversation, ideas for communication and outreach strategies, difficulties encountered and lessons learned.

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Alternate Sources of Funding MS PowerPoint (141 KB)
Alternative Sources of Support for SLDS Work: Best Practices Brief PDF File (2.6 MB)

P-20W Data Governance
P-20W Data Governance
April 2011
P-20W Data Governance

In general, data governance refers to the overall management of the availability, usability, integrity, quality, and security of data. A sound data governance program includes a governing body or council, a definition and allocation of authority, a defined set of procedures, and a plan to execute those procedures. During a webinar sponsored by the SLDS Grant Program, three states experienced with P-20W data governance shared their states’ stories and offered best practices.

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P–20 Data Governance Webinar MS PowerPoint (3.23 MB)

Virginia's Federated Data System
Virginia's Federated Data System
April 2011
Virginia's Federated Data System

Will Goldschmidt and Bethann Canada of Virginia described how Virginia's SLDS team has designed a federated data system that will allow each participating agency to maintain its own database, presenting the joined data as if it resides in one place. They also discussed the system design and the process Virginia used to develop it.

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State Longitudinal Data System Architecture Review Summary PDF File (504 KB)
Virginia's Longitudinal Data System Zip File (5.28 MB)
Architectural Design and Best Practices Project: Final Report and Design Recommendations PDF File (4.36MB)

Regional Service Centers
Regional Service Centers
March 2011
Regional Service Centers

Mickey Garrison (Oregon), Peter Rooney (New York), and Jim Addy (Iowa) discussed how their SEAs partner with regional service agencies to provide training, professional development, reporting, and other services. They also provided background on how these relationships were built, as well as their different funding models.

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State Approaches to Regional Service Centers: SLDS Spotlight PDF File (667 KB)

Course Completion Data
Managing Vendors
February 2011
Course Completion Data

SLDS webinar to provide insight into the RFP development process and vendor management

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Implementation of Single Sign On
Implementation of Single Sign On
September 2010
Implementation of Single Sign On

SLDS webinar to provide insight into the implementation of Single Sign On. Mike Schwartz (NH) and Deb Holdren (GA) share their states' approaches. Please contact Kristen King for additional information.

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Oregon's Data Training for Teachers and Administrators
Oregon's Data Training for Teachers and Administrators
October 2009
Managing Vendors

Oregon's team discusses how training on the Oregon Data Project is provided to teachers and administrators

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South Carolina Data Warehouse Content Methodology
South Carolina Data Warehouse Content Methodology
July 2009
South Carolina Data Warehouse Content Methodology

South Carolina's SLDS team discusses Data Warehouse Content Methodology.

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Arkansas' Data Visualization Project
Arkansas' Data Visualization Project
May 2009
Arkansas' Data Visualization Project

Arkansas' SLDS team discusses their Data Visualization Project and demonstrates HIVE.

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Florida's Data Linking Between K12, Post-secondary, and Workforce
Florida's Data Linking Between K12, Post-secondary, and Workforce
October 2008
Florida's Data Linking Between K12, Post-secondary, and Workforce

A discussion by Florida's SLDS team about linking K12 data systems with post-secondary and workforce data

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Data Model
Data Model
May 2008
Data Model

Vinca Paredes of SIFA and Virginia's Bethann Canada answer questions regarding the "Education Data Model pK–12 Version 1."

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Sharing Data Across States
Sharing Data Across States
April 2008
Sharing Data Across States

Grantees share information regarding practices of unique individual identification, exchange of student data between states, and exchange of data while remaining in compliance with FERPA.

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Using SLDS Data - Working with Researchers
Using SLDS Data - Working with Researchers
March 2008
Using SLDS Data - Working with Researchers

Kansas' Kathy Gosa shares information regarding how states can work collaboratively with external researchers, what states need to consider when providing LDS data to external resources, and how states can build their internal capacity to conduct research and analyses on their own data.

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Fast Response Webinars

Fast response webinars provide states opportunities for timely responses to recurring issues or questions related to longitudinal data systems.

Stakeholder Communication
Stakeholder Communication
February 2011
Stakeholder Communication

The SLDS team facilitated a discussion with Florida, Georgia, Idaho, Kentucky, and Oregon about stakeholder communication. The call enabled states to share strategies and lessons learned around communication with districts, program offices, and state legislatures, and resulted in an SLDS Best Practices Brief, Stakeholder Communications: Tips from the States PDF File (2.6MB). For a recording of the conversation, please contact Kristen King.

Regional Data Sharing
Regional Data Sharing
October 2010
Regional Data Sharing

The SLDS team facilitated a discussion with Alaska, Kansas, Maine, and Massachusetts about regional data sharing. The call allowed states to hear the steps others have taken toward developing regional data sharing initiatives and included conversation around the technical and policy roadblocks each data sharing effort has encountered. Specific regional data sharing initiatives that were discussed included efforts underway in New England, the Midwest, and among the WICHE (Western Interstate Commission for Higher Education) states. For a recording of the conversation, please contact Kristen King.

Federated Data Models
Federated Data Models
August 2010
Federated Data Models

The SLDS team facilitated a discussion with Arkansas, Colorado, and Connecticut about federated data models. The call addressed strategies for sharing data across agencies without the use of a "mega-warehouse," and the data sharing mechanisms, governance efforts, and challenges faced when employing a federated model. For a recording of the conversation, please contact Kristen King.

Statewide Student Information Systems
Statewide Student Information Systems
August 2010
Statewide Student Information Systems

The SLDS team facilitated a discussion with Colorado, Kentucky, Louisiana, Maine, North Dakota, Ohio, Texas, and Wisconsin about Statewide Student Information Systems (SIS). The call allowed states to hear the steps others have taken toward the adoption of a statewide system, barriers encountered and potential solutions, as well as information about vendors used and related state legislation. For a recording of the conversation, please contact Kristen King.

Postsecondary Data Sharing
Postsecondary Data Sharing
August 2010
Postsecondary Data Sharing

The SLDS team facilitated a discussion with Illinois, Kentucky, Pennsylvania, and Wisconsin about postsecondary data sharing. The call addressed strategies for matching records, data architecture, feedback reports, and other data sharing mechanisms and challenges. For a recording of the conversation, please contact Kristen King.

Sub-grants to Districts
Sub-grants to Districts
June 2010
Sub-grants to Districts

The SLDS team facilitated a discussion between Georgia, Massachusetts, South Carolina, and Texas about sub-grants to districts, lessons learned, and the best practices today. For a recording of the conversation, please contact Kristen King.

Tracking Courses and Grades
Tracking Courses and Grades
April 2010
Tracking Courses and Grades

The SLDS team facilitated a discussion with Idaho, Massachusetts, Michigan, Rhode Island, Texas, and Wisconsin about tracking courses and grades. The call addressed aligning local and state course codes and grades, tracking information from elementary schools, and other data collection challenges. For a recording of the conversation, please contact Kristen King.

Research Consortia
Research Consortia
February 2010
Research Consortia

The SLDS team facilitated a discussion with Florida, Kentucky, and Rhode Island about research consortia and how to best utilize them along with a statewide longitudinal data system. For a recording of the conversation, please contact Kristen King.

Workgroups and Data Series

Workgroups and Data Series help participating states discuss strategies, best practices, and challenges for specific LDS topics.

Student Growth Model Workgroup
Student Growth Model Workgroup
January 2012
Student Growth Model Workgroup

The SLDS workgroup participants include Iowa, Ohio, Arkansas, Alaska, Delaware, Missouri, and Florida. The workgroup has calls to review growth models used by states, determine the impact that implementation has on states, and to identify best practices as growth models are implemented in states. For a recording of any of the conversations, please contact Kristen King.

Past Calls/Webinars:
Jan. 9, 2012
October 3, 2011
August 15, 2011
July 8, 2011

P-20/Workforce Workgroup
P-20/Workforce Workgroup
July 2011
P-20/Workforce Workgroup

The SLDS workgroup participants are Alaska, Arkansas, Connecticut, Hawaii, Idaho, Mississippi, New Mexico, Pennsylvania, Virginia, and Washington. The workgroup has calls about strategies and best practices for addressing challenges in building a P-20/Workforce SLDS. For a recording of any of the conversations, please contact Kristen King.

Past Calls/Webinars:
July 11, 2011
May 16, 2011
April 25, 2011
March 28, 2011
January 12, 2011

Interoperability Workgroup
Interoperability Workgroup
June 2011
Interoperability Workgroup

The SLDS workgroup participants include Indiana, Massachusetts, New Hampshire, Ohio, Oklahoma, Utah, Virginia, and Wyoming. The workgroup has quarterly calls about vertical and horizontal interoperability and the use of the Schools Interoperability Framework (SIF) in their states. For a recording of any of the conversations, please contact Kristen King.

Past Calls/Webinars:
June 14, 2011
March 15, 2011
December 14, 2010
September 14, 2010
June 16, 2010
April 14, 2010

Early Childhood Webinars

Early childhood webinars provide states the opportunity to discuss issues, best practices, and challenges related to early childhood data.

State Spotlight: North Carolina's Early Childhood Integrated Data System
State Spotlight: North Carolina's Early Childhood Integrated Data System
January 2016
North Carolina's Early Childhood Integrated Data System

Representatives from North Carolina discuss their state's work to build and use data from an early childhood integrated data system (ECIDS). This webinar is part of a series of spotlights intended to show how some states have used ECIDS data to create data tools, reports, and other resources to answer specific questions.

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State Spotlight: Minnesota's Early Childhood Integrated Data System
State Spotlight: Minnesota's Early Childhood Integrated Data System
December 2015
State Spotlight: Minnesota's Early Childhood Integrated Data System

This webinar is part of a series of spotlights intended to show how some states have used ECIDS data to create data tools, reports, and other resources to answer specific questions. This webinar provides an overview of the Minnesota Early Childhood Longitudinal Data System (ECLDS).

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State Spotlight: Delaware's Early Learning Insight (ELI) Dashboard
State Spotlight: Delaware's Early Learning Insight (ELI) Dashboard
October 2015
State Spotlight: Delaware's Early Learning Insight (ELI) Dashboard

This webinar is part of a series of spotlights intended to show how some states have used ECIDS data to create data tools, reports, and other resources to answer specific questions. Representatives from Delaware discuss integrated data and describe how Delaware used this integration to produce a tool serving birth-Kindergarten teachers in the state.

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Quality Rating and Improvement Systems (QRIS) and Early Childhood Integrated Data Systems (ECIDS)
Quality Rating and Improvement Systems (QRIS) and Early Childhood Integrated Data Systems (ECIDS)
October 2014
Quality Rating and Improvement Systems (QRIS) and Early Childhood Integrated Data Systems (ECIDS)

Many states engaged in federal grant work related to early childhood care and education are building data systems to support program and policy decisionmaking related to young children and their families. Two systemic efforts, a quality rating and improvement system (QRIS) and an early childhood integrated data system (ECIDS), draw on a variety of early childhood data sources to produce information relevant to the needs of their respective stakeholders. Although QRIS and ECIDS efforts serve different purposes within a state’s early childhood and education communities, coordinating across the two systems can result in efficiencies in data collection as well as increased capacity to address policy and programmatic questions of statewide interest.

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Early Childhood Integrated Data System – System Design – The Basics 101
Introduction to Early Childhood Integrated Data System (ECIDS) System Design – The Basics 101
May 2014

Early Childhood Integrated Data System – System Design – The Basics 101

System design represents a critical step when building an early childhood integrated data system (ECIDS). This webinar defines a four-level process involved in system design for an ECIDS. Utah, North Carolina, and Maine shared methods, best practices, and lessons learned using system design to inform their ECIDS.

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Planning for a Sustainable Early Childhood Integrated Data System (ECIDS)
Planning for a Sustainable Early Childhood Integrated Data System (ECIDS)
December 2013

Planning for a Sustainable Early Childhood Integrated Data System (ECIDS)

Sustainability planning not only involves securing funds to meet the system's ongoing operational needs, it also includes considering the personnel, equipment, and other resources needed for the ECIDS to grow and adapt to new needs over time. This webinar draws on examples from South Carolina's integrated data system to illustrate successful sustainability planning and data use to support early childhood issues.

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Strategies for Engaging Early Learning Stakeholders
Strategies for Engaging Early Learning Stakeholders
October 2013
Strategies for Engaging Early Learning Stakeholders

Developing a successful early childhood integrated data system (ECIDS) involves input and commitment from a diverse set of stakeholders. This webinar explores several strategies for engaging stakeholders in decisionmaking processes, soliciting feedback, and maintaining productive relationships throughout the life of the ECIDS project. The strategies are illustrated by experiences and tips from Wisconsin and other states.

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Early Childhood Data Use: Support Phase
Early Childhood Data Use: Support Phase
September 2013
Early Childhood Data Use: Support Phase

Early childhood data can provide important insights into the potential benefits of early learning on K12 and postsecondary education. This third webinar exploring the SST’s Data Use Framework for early childhood covers the Support Phase of the framework, drawing on examples of user support, evolution, and sustainability from Minnesota and Missouri. It also discusses findings from education research that can inform data use and analysis in early childhood contexts.

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Early Childhood Data Use: Create Phase
Early Childhood Data Use: Create Phase
March 2013
Early Childhood Data Use: Create Phase

Early childhood data can provide important insights into the potential benefits of early learning on K12 and postsecondary education. This second webinar exploring the SST’s Data Use Framework for early childhood discusses the Create phase of the framework, drawing on examples of data use and stakeholder engagement from Mississippi, Minnesota, and Kentucky.

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Planning for Early Childhood Data Use
Planning for Early Childhood Data Use
January 2013
Planning for Early Childhood Data Use

Early childhood data can helps states to understand early learning’s potential benefit to K12 and postsecondary education. Careful planning of data use ensures that appropriate, relevant data are made available to users, who will then be better able to inform key early childhood decisions. This webinar discusses how to effectively use early childhood data within the SST-defined data use framework through the experiences of Washington’s and Arkansas’s P-20W agencies.

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Integrating Early Childhood Into SLDS: Planning and Project Management
Integrating Early Childhood Into SLDS: Planning and Project Management
March 2012
Integrating Early Childhood Into SLDS: Planning and Project Management

This webinar reviewed how three states are integrating early childhood data into an SLDS, discussed steps to begin the integration, and reviewed the use of available planning and project management tools.

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Integrating Early Childhood Into SLDS: Planning and Project Management MS PowerPoint (3.3 MB)

Early Childhood Webinar 6: Head Start and SLDS: Getting to Know You
Early Childhood Webinar 6: Head Start and SLDS: Getting to Know You
March 2012
Early Childhood Webinar 6: Head Start and SLDS: Getting to Know You

This webinar featured presentations from states on how Head Start fits into their statewide longitudinal data systems (SLDSs). Missy Cochenour of the State Support Team (SST) explained the goals of SLDSs and how they align with Head Start. Ben Allen (Vermont) described Head Start and Early Head Start, while Kimberly Shinn-Brown (Missouri) discussed which data are collected, aggregated, and analyzed through Head Start. Colleen Murphy (Utah) presented on how Utah and Head Start work together on the state’s SLDS, and Kathy Thornburg (Missouri) discussed why Head Start data are critical to answering school readiness questions.

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Innovative & Effective Utilization of Early Childhood Data
Early Childhood Webinar 5: Innovative & Effective Utilization of Early Childhood Data
June 2011
Innovative & Effective Utilization of Early Childhood Data

This webinar summary is based on a webinar that addressed innovative use of local early childhood data. Dr. Cindy Decker, Director of Assessment and Accountability for the Tulsa Community Action Project (CAP), presented CAP’s efforts to gather classroom quality data, child outcomes, and health and workforce data, as well as CAP’s efforts to link these data to area public schools’ data systems. Dr. Jason Sachs, Early Childhood Director for Boston Public Schools (BPS), presented Boston’s efforts to track school readiness assessment data, classroom quality data, workforce data, and child outcomes from pre-K to the K12 system, as well as how the district has used these data to influence policy and program development.

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Early Childhood Webinar 4: Publication of Early Childhood Data and Its Interface with State Early Childhood Advisory Councils
Early Childhood Webinar 4: Publication of Early Childhood Data and Its Interface with State Early Childhood Advisory Councils
May 2011
Early Childhood Webinar 4: Publication of Early Childhood Data and Its Interface with State Early Childhood Advisory Councils

The Head Start Reauthorization Act of 2007 called for states to create Early Childhood Advisory Councils (ECACs). This webinar summary discusses how ECACs interface with the collection and publication of early childhood data. Rachel Demma from the National Governors Association discussed state activities around data and how these efforts align with State ECACs, Elliot Regenstein of EducationCounsel LLC talked about Illinois’s work with their State ECAC, and Debra Andersen of Smart Start Oklahoma discussed her state’s progress in incorporating health data into its data efforts.

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Early Childhood Webinar 3: Legalities of Data Sharing and the Issue of Commonality
Early Childhood Webinar 3: Legalities of Data Sharing and the Issue of Commonality
March 2011
Early Childhood Webinar 3: Legalities of Data Sharing and the Issue of Commonality

This webinar addresses what states need to know in order to implement legal solutions for sharing data across early childhood programs, and how states can implement a coordinated data system when commonality has not yet been sufficiently addressed. Speakers include a representative of the Early Childhood Data Collaborative, who addressed "The State of States' Early Childhood Education Data Systems Efforts," and representatives from Pennsylvania, who shared their state's data sharing efforts through Pennsylvania's Enterprise to Link Information for Children Across Networks (PELICAN).

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Early Childhood Webinar 2: Creative Solutions to Defining and Capturing the
Early Childhood Webinar 2: Creative Solutions to Defining and Capturing the "P" in "P-20"
March 2011
Early Childhood Webinar 2: Creative Solutions to Defining and Capturing the

This webinar focused on how states can collect preschool ("P") data when a state does not have a "P" or when a state’s "P" falls within many programs. Representatives from the Early Childhood Data Collaborative, the National Institute for Early Education Research, and Hawaii's Good Beginnings Alliance presented information to help guide states as they develop preschool data systems, which can then be integrated with K12, postsecondary, and workforce data.

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Early Childhood Webinar 1: Prioritizing Early Childhood Data
Early Childhood Webinar 1: Prioritizing Early Childhood Data
January 2011
Early Childhood Webinar 1: Prioritizing Early Childhood Data

Early childhood data are a key component in developing robust P-20W data systems. This webinar focused on how states can design early childhood data systems that a) address key issues, on the local, state, and national levels; b) are improvement-driven as opposed to compliance-driven; and c) can be coordinated with K12 and other key program data. Elizabeth Laird spoke about the work of the Early Childhood Data Collaborative (ECDC), and Elliot Regenstein of EducationCounsel LLC and the Illinois Early Learning Council reviewed the process of developing early childhood (EC) data systems in three states.

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