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Reporting Students Studying in Consortium Agreements

Which institution should be reporting the student?

The institution where the student is taking classes is the institution that should be reporting the enrollment. For example, if a student is enrolled at Institution A (the home school) but takes classes at Institution B (the consortium member), the student should be reported by Institution B (the consortium member where student is attending).

What if the student is taking courses at BOTH institutions?

If a student is taking courses at BOTH Institution A and Institution B, the student should be reported as enrolled at Institution A and Institution B. Use the IPEDS definition of full-time to determine whether the student is enrolled as full-time or part-time at each institution. If a student does not meet the IPEDS definition of full-time (e.g., enrolled in 12 or more credits per semester) and is not considered full-time for federal student aid purposes, the student should be reported as part-time. For example, if a student is enrolled at Institution A for 6 credits and is also enrolled at Institution B for 6 credits, the student should be reported as enrolled part-time at each institution. Even though the student is taking a combined total of 12 credits at both institutions, the student is only taking 6 credits at each institution and therefore would not meet the IPEDS definition of full-time. However, if Institution A considers the student to be full-time for financial aid purposes but Institution B does not, Institution A should report the student as full-time and Institution B should report the student as part-time.

Which institution should report the aid?

In cases where a different institution is processing the aid, there can be a disconnect between enrollment and aid, with one school (the consortium member where student is attending) reporting the enrollment and another (the home school) reporting the SFA data. For example, if a student is taking classes at Institution B (the consortium member), but their aid is processed at Institution A (the home institution), the student would show up in the counts in Institution B, but their aid wouldn't. Institution B would need to include a note in the context box to explain that the student counts include students who are officially enrolled at the institution but whose aid is awarded at another institution, so those aid amounts are not included.

How is instructional activity reported?

The institution where the student is taking classes should include the student in their unduplicated headcount and report the student’s instructional activity. For example, if a student is enrolled at Institution A (the home school) and takes classes at both Institution A and Institution B (the consortium member), the student would appear in the unduplicated headcounts of both institutions. Each institution should report the instructional activity that occurs at their institution.

Does distance ed offered through a consortium agreement mean that both institutions can answer “yes” to offering distance education opportunities?

No. An institution can indicate that they offer distance education opportunities only if students are enrolled in a distance education course through their institution. For example, Institution A does not offer distance education courses but students enrolled at Institution A can take distance education courses offered by Institution B (a consortium member). Institution A should not report that they offer distance education courses, if that is the only distance ed option available.



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National Center for Education Statistics - http://nces.ed.gov
U.S. Department of Education