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IPEDS Guidelines for Reporting Students Displaced due to Hurricane Katrina

The following guidelines are offered to assist institutions with their IPEDS reporting for the 2005-06 survey year. Many institutions have agreed to accept students who were displaced as a result of hurricane Katrina. NCES recognizes that these institutions have different reporting and recordkeeping practices and thus different ways to account for these students. Please remember, these are guidelines and they may not be applicable to all institutions.

Guidelines for schools RECEIVING students displaced by hurricane Katrina:

Institutional Characteristics

Part C (Selection Process) requests the number of students that applied, were admitted, and enrolled. Because students attending your institution that were displaced due to Katrina were not part of the selection process, please do not include them as "enrolled" at your institution. Data for these students will be collected in the Enrollment survey, but their enrollment does not apply to the selection process data reported in Part C.

Completions

There should be no impact on this component; data will reflect the number of degrees and awards conferred between July 1, 2004 and June 30, 2005.

Enrollment

When providing fall counts (summary data and age data), report these students as you would report your "own" students, by level (undergraduate, graduate, etc) and by race and gender. Please DO NOT report them as "first-time undergraduates" at your institution.

You have two options: either report them (1) as other degree-seeking or (2) as non-degree-seeking. If the receiving institution considers the student as a "transfer in" (coming from another institution), the student may be reported as other degree-seeking. Or, following earlier guidance from the Office of Postsecondary Education, institutions may consider these students as non-degree seeking for the fall term.1 Either way, these students will not "inflate" your cohort for graduation rates or impact the reporting of student financial aid data next year.

Finance

There should be no impact on this component; data provided are for the prior fiscal year.

Student Financial Aid

There should be no impact on this component for the 2005-06 survey year; data provided are for the prior academic year. NEXT YEAR, when you report financial aid data on the full-time, first-time degree/certificate-seeking undergraduates enrolled in fall 2005, there should not be any displaced students in your cohort (if all Katrina students were reported correctly in your fall 2005 enrollment report).

Graduation Rates

There should be no impact on this component for the 2005-06 survey year; data are provided for a previous cohort. As long as you do not include Katrina students in your fall 2005 cohort, adjustments will not be necessary when the Fall 2005 cohort matures.

Guidelines for schools DISPERSING students displaced by hurricane Katrina (e.g., institutions temporarily closed or not fully functioning):

Institutional Characteristics

If possible, report in Part C (Selection Process) all students submitting applications, those who were admitted, and those who enrolled, even if the students have been dispersed to other institutions. If these data are not available, please attempt to provide the pricing data in Part D.

Completions

There should be no impact on this component; data are for the number of degrees and awards conferred between July 1, 2004 and June 30, 2005.

Enrollment

Institutions should NOT report students that have been dispersed to other institutions. In cases where institutions remain closed for the entire fall semester/term, you may not have a Fall 2005 cohort (for GRS or SFA reporting) and you may report "0" (zero) enrollment in part A; remember, other parts of the enrollment component will be applicable.

Finance

There should be no impact on this component; data provided are for the prior fiscal year.

Student Financial Aid

There should be no impact on this component for the 2005-06 survey year; data provided are for the prior academic year. Next year, please do NOT report financial assistance received and processed by other institutions on behalf of your displaced students.

Graduation Rates

There should be no impact on the current GRS collection; data are collected for a previous cohort.

If your institution reports on a fall cohort, and your institution is not open this fall (2005), you will not have a 2005 cohort to track for reporting graduation rates.

Students in other cohorts should remain in their appropriate GRS cohort (under the assumption that they will return to your institution to complete their degree/award). If students do not return to your institution, they should be treated as transfers-out.

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1 See http://ifap.ed.gov/eannouncements/PostsecondarySchools.html. The following excerpt may apply to IPEDS Enrollment reporting: Non-regular student enrollment - Receiving institutions, for various operational and timing reasons, may not be able admit as regular students, students who had planned on enrolling at an impacted institution. Instead, they may be permitting these students to enroll in a non-matriculated status (transient, visitor, etc.). Since only regular students are eligible to receive funds under the Title IV, federal student aid programs, certain accommodations can be made for students in this situation.

In those limited instances where a receiving institution is unable to enroll a student from an impacted institution as a regular student, it may provide the student with Title IV federal student aid program funds after the students has signed a certification that he or she was enrolled in a degree, certificate, or other credential program at a specifically identified eligible institution that has been impacted by Hurricane Katrina. This authority is limited to any academic terms or payment periods that begin prior to January 1, 2006.

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National Center for Education Statistics - http://nces.ed.gov
U.S. Department of Education