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Request for Comments on 2010-11 IPEDS Data Collection Schedule Proposal

NCES is proposing the following 2010-11 IPEDS Data Collection Schedule. The chart below presents the 2010-11 proposal by data collection, an explanation of differences from the current schedule, and details about the current schedule for comparison. Please send your comments to Elise Miller at elise.miller@ed.gov by February 19, 2010.

Proposed 2010-11 IPEDS Data Collection Schedule
2010-11 proposed Explanation 2009-10 current,
for comparison
Registration
Open 8/4

Includes:
Registration
Institution Identification
IC Header
Keyholders and coordinators are asked to register during the first three weeks in August. A letter is sent to the CEO of the institution if the keyholder has not registered by 8/25.

Institutions will have the opportunity to complete the Institution ID page and the IC Header questions before the Fall data collection starts. Institutions are encouraged BUT NOT REQUIRED to complete these during the Registration period.

IC Header questions are the following questions from the Institutional Characteristics (IC) component:

A1 Educational Offerings;
B1 Institutional Control;
B2 Award Levels Offered;
B3 Calendar System;
B4 Enrollment Levels Offered (excluding Estimated Fall Enrollment); and
B5 Graduation Rate Cohort question.

These items determine applicability and version for the remaining IPEDS survey components, and it is helpful to have that information in the data collection system as early as possible.

Both Institution ID and IC Header must be completed before the Fall surveys can be started. The IC Header will be available until the end of the Fall collection, and will need to be locked. Institution ID is available through Spring.
Open 8/5

Includes:
Registration
Fall Collection
Open 9/8
Keyholder close 10/20
Coordinator close 11/3

Includes:
Institutional Characteristics
Completions
12-month Enrollment
Open one week later (after Labor Day), but the Fall data collection period will be the same length as in past years. Open 9/2
Keyholder close 10/14
Coordinator close 10/28

Includes:
Institutional Characteristics
Completions
12-month Enrollment
Winter Collection
Open 12/8
Keyholder close 1/26
Coordinator close 2/9

Includes:
Human Resources
Student Financial Aid
Open one week later, but the Winter data collection period will be the same length as in past years.

By making the Student Financial Aid (SFA) component a Winter survey, it will be more closely aligned with IC, which may be helpful to institutions when net prices are calculated on SFA. Currently, NO revisions to IC pricing data can be accepted during most of the time when SFA is open. NCES would like to be able to accept IC pricing data revisions once institutions see the net price calculations on the SFA worksheets, and this will be possible if SFA is a Winter survey.

In November 2007, the IPEDS TRP suggested that SFA be collected in a "late winter" collection that would run from approximately 11/15 through 2/1 for keyholders. This proposed schedule would come close to the end date suggested by the TRP.

Open 12/2
Keyholder close 1/20
Coordinator close 2/3

Includes:
Human Resources
Spring Collection
Open 12/8
Keyholder close 4/13
Coordinator close 4/27

Includes:
Fall Enrollment
Finance
Graduation Rates
200% Graduation Rates
Open one week later. Institutions will have 18 weeks to complete the Spring surveys. Open 12/2
Keyholder close 4/14
Coordinator close 4/28

Includes:
Fall Enrollment
Finance
Graduation Rates
200% Graduation Rates
Student Financial Aid

Deadline Extensions: There are no deadline extensions available for the IPEDS surveys.

Compliance Notice: Mandatory Reporting Requirements for Institutions with Program Participation Agreements.

Section 490 of the Higher Education Amendments of 1992 (P.L. 102-325) requires that “institutions will complete surveys conducted as part of the Integrated Postsecondary Education Data System (IPEDS)…in a timely manner and to the satisfaction of the Secretary”. Thus, reporting to IPEDS is mandatory for institutions that participate in or are applicants for participation in any Federal financial assistance program authorized by Title IV of the Higher Education Act of 1965, as amended (20 USC 1094(a)(17)).

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National Center for Education Statistics - http://nces.ed.gov
U.S. Department of Education