Opening General Session
Joint Session: EDFacts/Office of Civil Rights Survey
Joint Session: Teacher/Staff Compensation Update
National Education Statistics Agenda Committee (NESAC) Meeting Summary
Policies, Programs and Implementation (PPI) Meeting Summary
Technology Committee (TECH) Meeting Summary
Steering Committee Meeting Summary
Welcome and Opening Comments
Forum Chair Derrick Lindsay (Mississippi Department of Education) welcomed the Forum members to the 2007 summer meeting in Washington, DC. Derrick reviewed the meeting agenda and welcomed 16 new members to the Forum.NCES Update
Mark Schneider, Commissioner of the National Center for Education Statistics (NCES), updated Forum members on recent business and coming plans at NCES and the Institute of Education Sciences (IES).
Jennifer Dozier (U.S. Department of Education), Derick Masengale (Deloitte & Touche), and Jeff Stowe (Arizona Department of Education) presented the new Migrant Student Information Exchange (MSIX). This system will serve as a national data repository that will collect information on migrant students from SEA migrant data collections.
Tuesday, July 24, 2007
Tonya Johnson-Fitzpatrick (USED, Office for Civil Rights), Ross Santy (USED, Office of Planning, Evaluation, and Policy Development), Rebecca Fitch (USED, Office for Civil Rights), Clare Banwart (USED, Office for Civil Rights), and Nancy Walker (West Virginia Department of Education) discussed the Office for Civil Rights' Survey and progress made toward an annual collection of the OCR through the EDEN Submission System.
Tuesday, July 24, 2007
Frank Johnson (NCES) updated the Forum on the teacher/staff compensation survey, an issue first presented to the Forum at the Winter 2007 Meeting.
Wednesday, July 25, 2007
USDA Update on Free and reduced Price Meal Data
John Endahl (U.S. Department of Agriculture) updated Forum members on the collection and use of Free and Reduced Price Meal data.
Standing Committee Progress Reports
Task Force/Working Group Progress Reports
Truancy Working Group
Recognition of Completed Projects
Data Quality Curriculum Task Force
Members of the task force included: Bruce Dacey, Delaware Department of Education; Ronald Danforth, New York State Education Department; Mary Gervase, Blaine County School District (ID); Kenneth Gu, Rhode Island Department of Education; Roy Herrold, Central Susquehanna Intermediate Unit (PA); Kathleen Hummel, Central Susquehanna Intermediate Unit (PA); John Kennedy, Maine Department of Education; John Metcalfe, Fremont County School District # 1 (WY); Judy Newman, Sumter County School District Two (SC); Ross Santy, US Department of Education; Lee Tack, Iowa Department of Education; Susan VanGorden, Lakota Local School District (OH); Levette Williams, Georgia Department of Education; and Ghedam Bairu (Project Officer), National Center for Education Statistics.
Forum Guide to Core Finance Data Elements
Members of the task force included: Linda Champion, Florida Department of Education; James (Chris) Christman, Pittsburg State University, Kansas; Matthew Cohen, Ohio Department of Education; Garnet Lavan Dukes, Florida Department of Education; Dori Nielson, Education Consultant, Missoula, Montana; Catherine Sielke, University of Georgia; Steven D. Honegger, American Institutes for Research; and Frank Johnson (Project Officer), National Center for Education Statistics.
New Forum officers were nominated and unanimously elected for 2007-2008.
|Forum Chair:||Susan VanGorden, Lakota Local School District (OH)|
|Forum Vice Chair:||Bruce Dacey, Delaware Department of Education|
|Past Chair:||Derrick Lindsay, Mississippi Department of Education|
|NESAC Chair:||Linda Rocks, Bossier Parish Schools (LA)|
|NESAC Vice Chair:||Helene Bettencourt, Massachusetts Dept. of Education|
|PPI Chair:||Levette Williams, Georgia Department of Education|
|PPI Vice Chair:||James Haessly, School District of Waukesha (WI)|
|TECH Chair:||Kathy Gosa, Kansas State Department of Education|
|TECH Vice Chair:||Steve Smith, Waterville Public Schools (ME)|
Welcome and Agenda Overview
Committee Chair Sonya Edwards (California Department of Education) called the meeting to order and reviewed the agenda. New Forum members introduced themselves to the committee, and the current roster was circulated through the committee for review and updates.
Opening Session Discussion
The committee discussed the Forum Opening Session, including Mark Schneider's presentation concerning the recent business and coming plans for the National Center for Education Statistics (NCES) and the Institute of Education Sciences (IES). NESAC members commented on the various artificial barriers to postsecondary/SEA communication that hinder the construction of larger longitudinal data systems.
Teacher/Student Data—Connecting at State Level, Special Task Order Report
Anne Brinson (Indiana Department of Education) updated the Committee on Indiana's efforts to connect teacher and student data. She also gave a report on Indiana's Special Task Order for data dictionary development (FY2007).
DQC Update (10 Essential Elements)
Nancy Smith (Data Quality Campaign) discussed the 10 essential elements critical to a state longitudinal data system, and updated the committee on recent activities of the Data Quality Campaign. Currently, Florida is the only state that satisfies all 10 elements.
Follow-Up Discussion: Migrant Student Information Exchange (MSIX)
Sonya Edwards moderated a question and answer session between Jennifer Dozier (U.S. Department of Education), Derick Masengale (Deloitte & Touche Consulting), and NESAC Committee members. It provided members an opportunity to ask questions about the MSIX project and the recent pilot testing.
NESAC Tuesday, July 24, 2007 (Morning Session)
EdFacts/Office of Civil Rights Survey Follow-Up
Sonya Edwards moderated a question and answer period between Ross Santy (USED, Performance Information Management Service), Clare Banwart, (USED, Performance Information Management Service), Rebecca Fitch (USED, Office for Civil Rights), Nancy Walker (West Virginia Department of Education), and Committee members. This discussion focused on the plan to include the Civil Rights Data Collection (CRDC) in the EdFacts EDEN data submission system.
State Longitudinal Data System (SLDS) Website and Document Depository
Sarah Schaller Ruano (Kforce Government Solutions) demonstrated the public LDS website and its various resources, including LDS Share.
State Longitudinal Grant Progress Reports
Sonya Edwards (California Department of Education), Alvin Larson (Connecticut Department of Education), and Lavan Dukes (Florida Department of Education) presented updates about SLDS grant progress in their states. Abstracts of these and the other awarded grants can be found on the SLDS website.
Additional Areas of Discussion
The Committee briefly discussed the following other topics relating to education data.
The NCES Personnel Exchange provides funds to support staff exchanges between states.
Anne Brinson (Indiana Department of Education) updated the Committee on her state's Task Order Award and noted that she had gained a much better understanding of the Task Order process by volunteering to review proposals for NCES. Indiana is using its task order award to create a data dictionary that will contain (but may not be limited to) the following information: precise definitions of data elements; usernames, roles, and privileges; schema objects; integrity constraints; stored procedures and triggers; general database structure; and space allocations. More information about task orders is available on the State Task Order Summaries page.
NESAC had more discussion about EdFacts/OCR as well.
NESAC Tuesday, July 24, 2007 (Afternoon Session)
NESAC Committee Members were divided into state education agency (SEA) representatives and local education agency (LEA) representatives for the purposes of holding focused discussions.
Sonya Edwards (California Department of Education) led the SEA members in their discussion about communications between the SEA and their LEAs.
Linda Rocks (Bossier Parish Schools, LA) led the LEA members in their discussion, with the focus being on communication between the LEAs and their SEA.
Best Practices for Use of Longitudinal Data
Raymond Yeagley (Northwest Evaluation Association) addressed the committee about the best practices for the use of longitudinal data at the local level.
Sonya Edwards (California Department of Education) accepted the nomination of the incoming 2008 NESAC chair and vice chair: Linda Rocks, Bossier Parish Schools (LA), was nominated for NESAC Chair and Helene Bettencourt, Massachusetts Department of Education, was nominated vice chair for 2008.
NESAC Wednesday, July 25, 2007
Steering Committee Report
Sonya Edwards (California Department of Education) gave a report from the steering committee meetings held during the week.
New Working Groups and Task Forces
This time was allotted for discussion of additional topics of interest to NESAC members.
Introductions and Agenda Review
Chair Bob Beecham (Nebraska Department of Education) called the PPI committee to order and reviewed the agenda.
Bob Beecham led a discussion about the NCES Update delivered by Commissioner Mark Schneider as well as the presentation on the MSIX (Migrant Student Information Exchange).
Special Task Order Reports
Stacey Murdock, Vermont Department of Education gave a report on their task order funding. The task order helps fund Vermont's Data Warehouse portal. The goals of the portal improvements include assisting local education agencies (LEAs) evaluate their school's performance, providing a vehicle for public reporting, providing state education agency (SEA) staff with performance indicators, and improving data quality. More information about task orders is available at http://nces.ed.gov/forum/map.asp.
Task Force Update
Data Quality Curriculum—Roy Herrold and Michael Derman (Central Susquehanna Intermediate Unit, PA) provided an update on behalf of the task force. The task force has created lesson plans and instruction materials for LEA staff. The final printed product was released at the meeting (http://nces.ed.gov/forum/pub_2007808.asp). The online version of the Curriculum will be available at the Schools Interoperability Framework Association (SIFA) On-line University (http://www.sifinfo.org/sifau.asp) at no cost to LEAs and SEAs.
NGA Dropout Rate
Bridget Curran of the National Governor's Association (NGA) gave an update on the NGA's work on the Dropout Rate. It is currently a work in progress that came out of the NGA Gradation Rate Task Force. It is expected to be released in fall 2007 as a cohort rate that complements the NGA graduation rate and utilizes the NCES dropout definition.
PPI Tuesday, July 24, 2007 (Morning Session)
Joint Session Review and Discussion
Bob Beecham led a discussion about the Joint Session by the EdFacts and OCR Office.
Discussion of Emerging Issues: Disaster Recovery
Bob Beecham (Nebraska Department of Education) and Linda Rocks (Bossier Parish Schools, LA) led a discussion on disaster recovery issues in the event of a natural disaster. This conversation followed up on a general session on the same topic from the Winter 2007 Form Meeting. SEA and LEA participants shared their experiences with disaster recover. There was overwhelming support to form a working group on this issue. The working group request form was forwarded to the steering committee.
State Longitudinal Grant Reports, Part I
Representatives from the Wisconsin Department of Public Instruction and the Pennsylvania Department of Education gave summaries of their IES (Institute of Education Sciences, U.S. Department of Education) Statewide Longitudinal Data System (SLDS) Grants that were awarded in November 2005. Abstracts of these and the other awarded grants can be found on the SLDS website.
Sarah Schaller Ruano, Kforce Government Solutions Group, gave an update on the SLDS Website and Document Depository. Sarah demonstrated the public website sections as well as a CD that includes documents from the current grantee states.
PPI Tuesday, July 24, 2007 (Afternoon Session)
Task Force Approval
Bethann Canada (Virginia Department of Education), chair of the Race/Ethnicity Working Group, reported that the TECH Committee had voted to forward their Request to Forum a Task Force to PPI. PPI voted unanimously to give the group task force status and advanced the request to the Steering Committee. The Steering Committee later approved the request and established the Forum's Race/Ethnicity Task Force.
Election of Officer
The PPI committee nominated Levette Williams, Georgia Department of Education as chair of PPI and James Heassley, Waukesha School District, WI, as vice chair of PPI. These nominees were forwarded to the Steering Committee.
Enhancing Coordination: NEDP
Deborah Newby of the Council of Chief State School Officers (CCSSO) gave a presentation on the National Education Data Program (NEDP), Part II. A new website with the url "schooldatadirectory.org" (not yet posted) will replace the School Matters website and be released in the early fall. NEDP is also working on the second phase of Decision Support Architecture Consortium (DSAC) and the SLDS task force of the Education Information Management Advisory Consortium (EIMAC).
Enhancing Coordination: Data Sharing
Bob Beecham (Nebraska Department of Education) led a discussion of data sharing with other state education agencies, such as certification for Medicaid and the National School Lunch Program. PPI members shared how this data sharing was done in their states and formulated some questions for Leroy Rooker, USED.
Leroy Rooker of the Family Policy and Compliance Office (US Department of Education) joined PPI for a discussion about the Family Educational Rights and Privacy Act (FERPA). He said that currently proposed regulations will not be ready in this calendar year. The new regulations should address K-16 data sharing that is consistent with state authorities/laws. The revised regulations will be shared in the Notes on Proposed Rulemaking. Leroy then took questions from the group.
PPI Wednesday, July 25, 2007
Joint Session Review and Discussion
Bob Beecham led a discussion about the Joint Session on Teacher/Staff Compensation.
Working Group Discussion
Tom Purwin (Jersey City Public Schools, NJ) presented an idea out of TECH for a working group on Data Ethics. He asked for support for a working group until the winter 2008 meeting. PPI unanimously agreed that this was an idea that warranted advancing in a working group.
State Longitudinal Grant Reports, Part II
Representatives from the Ohio Department of Education, the Michigan Department of Education, and the Maryland State Department of Education gave summaries of their IES (Institute of Education Sciences, U.S. Department of Education) Statewide Longitudinal Data System (SLDS) Grants that were awarded in November 2005. Abstracts of these and the other awarded grants can be found on the SLDS website.
Steering Committee Update
A brief overview of Steering Committee activities was shared with PPI by chair Bob Beecham. PPI members discussed the Forum meeting thus far and offered feedback.
Future PPI Planning
Bob Beecham and Levette Williams led a discussion on agenda items for the winter Forum meeting. A follow-up of the newly approved working groups was suggested, as was a request to hear from the new SLDS grantee states (awarded in June 2007). Some members wanted to ask Leroy Rooker back to speak, especially if the new FERPA regulations are out by then. Other issues discussed included the electronic transfer of records; teacher salaries; possible other Data Quality Curriculum modules such as longitudinal data; the use of free lunch as a poverty measure; and Data Quality Campaign efforts to link teacher and student data.
Introductions and Agenda Review
Chair Jeff Stowe (Arizona Department of Education) called the TECH committee to order and reviewed the agenda.
NCES Update: Commissioner Schneider's comments were helpful for informing Forum members about NCES plans.
MSIX: Migrant systems are often data silos in SEAs and LEAs. The purpose of MSIX is to improve communications across SEAs. MSIX is not a separate database; it is intended to automate a data exchange process that already exists.
Longitudinal Data System Working Group Proposal
Kashka Kubzdela (NCES) asked whether TECH might entertain the possibility of supporting a working group to develop a Forum Guide to Longitudinal Data Systems (LDS). The document would be based on the experiences of current IES State Longitudinal Data System grant recipients (and other SEA or LEAs with existing longitudinal data systems). It would focus on building, implementing, and maintaining an LDS project in an education agency.
Data Ethics Working Group
Tom Purwin (Jersey City Public Schools, NJ) raised the issue of the "ethics of data collection, use, and storage". Examples of relevant topics include the appropriate and inappropriate use of data, conflicts of interest, how to deal with complaints about data collection and use, and how to deal with ethically inappropriate conduct.
Race Ethnicity Working Group Becomes a Task Force
Bethann Canada (Virginia Department of Education), chair of the Race/Ethnicity Working Group, presented a request to form a Race/Ethnicity Task Force. TECH approved the request and advanced it to PPI which, with the agreement of the Steering Committee, later approved the formation of the Race/Ethnicity Task Force.
Metadata Task Force Report
Chair Tom Ogle (Missouri Department of Elementary and Secondary Education) reported that the Task Force expects to release a public review draft of the Forum Guide to Metadata late this fall (2007). Pending comment from Forum members and other reviewers, the document could be completed by the Winter 2008 Forum Meeting.
PK-12 Data Model Task Force Report
Co-chair Jeff Stowe (Arizona Department of Education) updated TECH members on the progress made by the Task Force since February. A first draft of the data model has been designed, and is available in ontology (XML) and taxonomy (OWL) views. The Task Force will begin soliciting feedback on the data model later this fall, and the project appears to be on schedule for a summer 2008 completion date.
State Longitudinal Data System (SLDS) Website and Document Depository
Sarah Schaller Ruano (Kforce Government Solutions) demonstrated the public SLDS website and its various resources, including LDS Share.
State Longitudinal Grant Progress Reports
Corey Chatis (Tennessee Department of Education) and Carmen Jordan (Arkansas Department of Education) shared an update on SLDS grant progress in their states. Abstracts of these and the other awarded grants can be found on the SLDS website.
Task Order Report
Kathy Gosa (Kansas State Department of Education) shared an update on her state's task order award. Abstracts of these and the other task order awards can be found on the Forum website.
Follow-Up Discussion: EdFacts/Office of Civil Rights Data Collection
Ross Santy (USED Office of Planning, Evaluation and Policy Development, OPEPD), Rebecca Fitch (USED, Office for Civil Rights), Clare Banwart (USED, Office of Planning, Evaluation, and Policy Development), and Nancy Walker (West Virginia Department of Education) met with TECH to follow up on their Tuesday morning EdFacts/OCR joint session presentation.
TECH Tuesday, July 24, 2007 (Afternoon Session)
SCED Publication Announced
Lee Hoffman (NCES) announced the publication of the Secondary School Course Classification System: School Codes for the Exchange of Data (SCED), which is now available at http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2007341.
Technology in Education Discussion
Hugh Walkup (USED) initiated a discussion about cutting edge use of technology in education by introducing the School 2.0 website (http://www.school2-0.org/). School 2.0 is a brainstorming tool designed to help schools, districts and communities develop a common education vision for the future and to explore how that vision can be supported by technology. It prepared TECH members for Wednesday morning's in-depth discussion about issues TECH might wish to deal with in the future. Among other major points, Hugh stressed that instruction should drive all business processed in education, including those related to data and technology, and that teachers need to become data users (and have access to relevant data).
Kathy Gosa (Kansas State Department of Education) was elected TECH Chair and Steve Smith, Waterville Public Schools (ME), was elected TECH vice chair for 2008.
TECH Wednesday, July 25, 2007
CCSSO's School Data Direct Website & Consolidated Data Ask Update
Deborah Newby (CCSSO) updated Forum members about CCSSO's National Education Data Partnership (NEDP), a national effort to improve the quality, accessibility, and transparency of state education data. Partners in this effort include CCSSO, Standard & Poor's, CELT Corporation, and Data Quality Campaign. It is funded by the Bill & Melinda Gates Foundation.
State Longitudinal Grant Progress Reports (continued)
Robert Hackworth (Kentucky Department of Education) and John Paulson (Minnesota Department of Education) shared an update on SLDS grant progress in their states. Abstracts of these and the other awarded grants can be found on the SLDS website.
New Technologies Affecting Education & Data
This was an extension of the Schools 2.0 presentation by Hugh Walkup (USED) on Tuesday afternoon. A rich discussion about technology issues affecting education data ensued. Issues for TECH to consider in the future include:
TECH wants to limit its focus to education data management rather than broader technology security in general so, for example, a discussion on firewalls probably isn't appropriate for us.
Professional development at the Forum: TECH members who have expertise in one of these topics could give a presentation at our meetings for other members. We may also want to consider inviting knowledgeable vendors, if they can assure us that they will educate rather than market during their time with us. These presentations could even be shared by multiple member/vendors who have something to add to a coordinated session/strand during TECH meeting time.
This fall, we'll use the TECH listserv to determine which topics are our priorities for the Winter 2008 TECH/Forum Meeting. Based on those findings, and the availability of TECH/outside experts, we can schedule professional development presentations.
It is possible that some of these topics may turn into task force ideas. Minimally, we'll want to update existing Forum technology resources (e.g., Forum Unified Technology Suite) to reflect these cutting edge topics.
These discussion may likely affect future TECH strategic planning.
Steering Committee Monday, July 23, 2007
Welcome and Opening Comments
Chair Derrick Lindsay (Mississippi Department of Education) opened the Steering Committee and welcomed members to the 2007 Summer Forum Meeting.
Orientation Session Comments
The consensus was that it was a very good orientation for our new members. Participants seemed to really benefit from the small group discussions in particular.
New Forum members should be encouraged to join new task forces, but not existing task forces, given the pace of task force work. To this end, we should create a webpage/handout about how to join a Forum working group/task force. While it could be directed at new members, it would benefit all members.
As always seems to be the case, we've got full agendas, so standing committees and general sessions need to start and end on time.
Steering Committee Tuesday, July 24, 2007
Opening Session Comments
NCES Commissioner Mark Schneider gave a particularly interesting NCES Update. He went out of his way to compliment the Forum's productivity. Moreover, there are a lot of activities going on at NCES that are relevant to SEA and LEA interests.
The Migrant Student Information Exchange (MSIX) Panel (Jennifer Dozier, U.S. Department of Education; Dave Masengale, Deloitte & Touche; and Jeff Stowe, Arizona Department of Education) had important information for Forum members to hear. Members thought that the end of September (2007) rollout of the MSIX was aggressive. They were glad to hear directly from the MSIX presenters because many Forum members were not aware that this initiative was happening.
Ross Santy (OPEPD) asked that the Forum establish a working group or subcommittee that could be used to open a dialogue between EdFacts, the Office for Civil Rights (ED), and local and state education agency representatives. These discussions would focus on how to best proceed with plans to enable states to submit LEA data for the Office for Civil Rights Data Collection. It might address content (e.g., guidance on which elements are appropriate and which are particularly burdensome), communications issues, and submission details. The Steering Committee agreed that the Forum wants to engage in this discussion. Ghedam will work with Ross to set up the group.
One extension of this discussion could be to identify how state and districts use OCR data that are collected (i.e., best practice use) and then share this information with other states and districts. NESAC will discuss whether and how to do this in the future.
The Forum heard some very good presentations at this meeting. We should ask presenters for copies of their PPTs and post them to the Forum website.
The back-to-back schedule for roundtables seemed to be well-received by Forum members. We will wait to see the evaluations, but people appeared to appreciate not having to choose one task force session over another.
Chairs updated the Steering Committee on the day's events during standing committee time in NESAC, PPI, and TECH. Items of special interest to the Steering Committee included the approval of a Disaster Recovery Working Group in PPI and the approval of a Longitudinal Data System Working Group and a Data Ethics Working Group in TECH.
Steering Committee Wednesday, July 25, 2007
Susan VanGorden (Lakota Local School District, OH) officially assumed the role of Forum chair.
Our next conference call will be on Friday, August 17 at 1:00 p.m. Ghedam will send details as the date approaches.
Winter 2007 Meeting Planning
We should find an LEA representative who used the Forum Curriculum for Improving Education Data: A Resource for Local Education Agencies to give a joint session presentation at the Winter 2008 Forum Meeting.
We cannot have 27 different SLDS presentations at the Winter 2008 Forum Meeting (the total number of grantees after the June 2007 awards). We need to figure out how we want to proceed with SLDS updates—we may want to consider scheduling the SLDS and NCES Task Order reports as a single joint session.
Publications of the National Forum on Education Statistics do not undergo the formal review required for products of the National Center for Education Statistics. The information and opinions published here are the product of the National Forum on Education Statistics and do not necessarily represent the policy or views of the U.S. Department of Education or the National Center for Education Statistics.