Skip Navigation
small NCES header image

Table 4.  Key data to collect for a P12 LDS
Personal and demographic information
  • Unique student identifier
  • Sex
  • Date of birth
  • Race
  • Ethnicity
  • Language
  • Economically disadvantaged status
  • Limited English proficient (LEP) status
  • Title I status (or schoolwide status)
  • Migrant status
  • Homeless status
  • Disability status
  • Parent education level
  • Truant status
Program participation information
  • Bilingual/ESL program
  • Gifted and talented program
  • Early childhood learning program
  • Individualized Education Program (IEP)
  • Special assistance program
Performance information
  • Assessments (summative, formative, and interim)
  • Untested student records
  • College readiness data (AP, SAT, and ACT scores)
  • Grades
  • Credits earned
  • Awards (e.g., diplomas)
  • Displaced status
Enrollment information
  • Campus of enrollment
  • Grade level
  • Attendance/truancy data
Attainment information
  • High school graduate
  • Diploma/credential type
  • School dropout
  • Dropout follow-up
  • Grade progression and retention
Transcript/curriculum information
  • Course codes and descriptions
  • Completion grades
  • Dual enrollment courses
Other information domains
  • Student health and nutrition
  • Safety and discipline
  • Transportation data (e.g., length of bus ride)
  • Family history
  • Library records (e.g., books checked out)
  • Meal data
  • Perceptions data (e.g., student–teacher relationships, school climate)
  • Fidelity of implementation (of programs and strategies)
Teacher and
staff data
Personal and demographic information
  • Unique teacher identifier
  • Date of birth
  • Sex
  • Ethnicity
  • Race
Qualifications information
  • Years of experience (by location)
  • College attended/certifying institution
  • Highest degree earned
  • Academic major and minor
  • Highly qualified status
  • Graduation (with dates)
  • Certificates (with dates)
  • Licenses
  • Endorsements
  • Staff assessment results (e.g., subject knowledge test scores)

Professional development information
  • Professional development training (e.g., record of in-service credits, type of training)
  • Hours of professional development
Personnel information
  • School identifier
  • Job/subject assignment(s) (e.g., teacher, librarian)
  • Program assignment (e.g., Special Education)
  • Position title
  • Position codes
  • Schedules: grade/course/period taught
  • Compensation (e.g., salary, benefits, supplemental contracts)
  • Employment status (e.g., full-time equivalency; start/retirement/leave dates)
  • Time spent on administrative duties
  • Tenure
  • Mobility and attrition data
system data
Finance information
  • Revenues and expenditures
  • Salaries and benefits
Facilities and technology information
  • Building identifiers
  • Building area and space utilization
  • Building condition
  • Classroom type (e.g., conventional, distance learning)
Organizational information
  • School
  • Accreditation
  • Relationship between schools
  • District- and school-level directory data
District demographic information
  • School size
  • Class size
  • School safety
  • AYP
Community demographic information
  • Locale
  • Adult education levels
  • Income single parent households
  • Property values
  • Labor force data
Sources: EIMAC 2007a and 2008, DQC 2009, NCEE 2007, Davis 2008, Center for Strengthening the Teaching Profession 1994, Berry et al. 2007, and Nunn et al. 2006. Refer to appendix A for a complete list of references.

Would you like to help us improve our products and website by taking a short survey?

YES, I would like to take the survey


No Thanks

The survey consists of a few short questions and takes less than one minute to complete.