Baseline Utility Cost

Source: Handbooks
The calculated utility cost of operating and maintaining a utility before carrying out any utility efficiency improvements.

Code Set:

• No option list available - N/A

Citation Date of Safety/Security Violation

Source: Handbooks
The month, day, and year that the site or building is cited for safety or security violation.

Code Set:

• No option list available - N/A

Citation Issuing Agency

Source: Handbooks
The name of the agency that issues the safety or security violation to the site or building.

Code Set:

• No option list available - N/A

Compliance Determination Date

Source: Handbooks
The month, day, and year that the school, building, site, system, component, equipment, or fixture compliance status was determined.

Code Set:

• No option list available - N/A

Compliance Name

Source: Handbooks
The name of the inspection or process that indicates conformity to the requirements or standards specified in federal, state, or local standards or codes.

Code Set:

• No option list available - N/A

Compliance Status

Source: Handbooks
An indication of whether the school, building, site, system, component, equipment, vehicle, or fixture conforms to the requirements or standards specified in federal, state, or local standards or codes or other officially required guidelines or regulations.

Code Set:

• In compliance - The building, site, system, component, equipment, vehicle, or fixture conforms to the requirements or standards specified in federal, state, or local standards or codes.
• Not in compliance - The building, site, system, component, equipment, vehicle, or fixture does not conform to the requirements or standards specified in federal, state, or local standards or codes.
• Planned compliance - Planned compliance activities have been set for the building, site, system, component, equipment, vehicle, or fixture to ensure that it conforms to the requirements or standards specified in federal, state, or local standards or codes.
• Waived compliance - The building, site, system, component, equipment, vehicle, or fixture's compliance to the requirements or standards specified in federal, state, or local standards or codes have been waived.

Electrical System

Source: Handbooks
The components and system required to distribute electricity throughout the building or site.

Code Set:

• Circuit breakers - N/A
• Communications and security - N/A
• Electrical distribution - N/A
• Electrical interface - N/A
• Electrical service and distribution - N/A
• + 4 More Codes...

Emergency Repair

Source: Handbooks
A description of the urgent restoration work on a piece of equipment, building, or grounds to original completeness or efficiency from a worn, damaged, or deteriorated condition.

Code Set:

• No option list available - N/A

Energy Conservation Measure (ECM)

Source: Handbooks
The type of modification to, or replacement of, a piece of equipment or building shell/system that increases energy efficiency.

Code Set:

• Daylighting - Practice of using natural light, rather than electric lights, to illuminate a space.
• Delamping - Process of removing lamps from a light fixture--for example, using only 2 fluorescent tubes in a 3-tube fixture--wherever there is extra light.
• HVAC replacement - The replacement of a HVAC system with one that is more energy efficient.
• Installation of energy controls - The installation of energy controls that increase the energy efficiency of a building.
• Insulation improvements - The replacement or addition of insulation to a building to make it more energy efficient.
• + 3 More Codes...

Energy Service Company (ESCo)

Source: Handbooks
The name of the company that designs, procures, finances, installs, maintains, and guarantees the performance of energy conservation measures in an owner's facility or facilities.

Code Set:

• No option list available - N/A

Energy Source

Source: Handbooks
The source of energy that directly powers a school district facility or building system.

Code Set:

• Biomass - N/A
• Coal - N/A
• Electric - N/A
• Gas - N/A
• Geothermal - N/A
• + 6 More Codes...

Estimated Cost to Eliminate Deferred Maintenance

Source: Handbooks
The estimated cost to bring systems, components, finishes, fixtures, or equipment to a state of good repair.

Code Set:

• No option list available - N/A

Expected Remediation Date

Source: Handbooks
The month, day, and year by which a hazardous condition of a site or building is expected to be remediated.

Code Set:

• No option list available - N/A

Federal Mandate

Source: Handbooks
The particular federal law, regulation, or standard that pertains to a school facility.

Code Set:

• Americans with Disabilities Act (ADA) - Public Law 101-336 which prohibits discrimination against individuals with disabilities as regards to employment, public accommodations and certain public services. Also known as ADA.
• Asbestos Hazardous Emergency Response Act (AHERA) - N/A
• Individuals with Disabilities Education Act (IDEA) - Public Law 105-17 is designed to insure that all children with disabilities have available to them a free appropriate public education. Public Law. (Formerly called Education of the Handicapped Act P.L. 91-230.) Also known as IDEA.
• Lead Contamination Control Act - N/A
• Other - N/A
• + 1 More Codes...

Federal Mandate Interest

Source: Handbooks
The area of interest controlled by a federal law, regulation, or standard that pertains to a school facility.

Code Set:

• Asbestos contamination - N/A
• Drinking water safety - N/A
• Facility accessibility and usability for individuals with disabilities - N/A
• Hazardous materials - N/A
• Indoor air quality - N/A
• + 7 More Codes...

Fire Protection System

Source: Handbooks
The type of system that protects the facility and occupants in case of fire.

Code Set:

• Alarms - N/A
• Automatic sprinkler - N/A
• Fire protection specialists - N/A
• Fire pump/extinguishers - N/A
• Kitchen fire suppressor system - N/A
• + 3 More Codes...

Hazardous Material/Condition

Source: Handbooks
A description of the seriousness a threat or hazardous material poses.

Code Set:

• No option list available - N/A

Hazardous Material/Condition Testing Date

Source: Handbooks
The month, day, and year that the site or building is tested for a specific hazardous material.

Code Set:

• No option list available - N/A

Hazardous Materials or Condition Type

Source: Handbooks
The type of hazardous materials or conditions tested for at a site or building.

Code Set:

• Asbestos - Asbestos is a mineral fiber that has been used commonly in a variety of building construction materials (such as roofing shingles, ceiling and floor tiles, paper products, and asbestos cement products) for insulation and as a fire-retardant. When asbestos-containing materials are damaged or disturbed by repair, remodeling or demolition activities, microscopic fibers become airborne and can be inhaled into the lungs, where they can cause significant health problems such as asbestosis, lung cancer and mesothelioma.
• Carbon Monoxide - Carbon monoxide is an odorless, colorless and toxic gas. At lower levels of exposure, CO causes mild effects that are often mistaken for the flu. These symptoms include headaches, dizziness, disorientation, nausea and fatigue. At high levels, CO can cause death. The effects of CO exposure can vary greatly from person to person depending on age, overall health and the concentration and length of exposure.
• Chlorofluorocarbons - A chlorofluorocarbon (CFC) is an organic compound that contains carbon, chlorine, and fluorine, produced as a volatile derivative of methane and ethane. Many CFCs have been widely used as refrigerants, propellants (in aerosol applications), and solvents.
• Concentrated animal feeding operations (CAFOs) - CAFOs generate manure, litter, and process wastewater that can contain pollutants like nitrogen, phosphorus, metals, and bacteria. Potential concerns include spills, overflows, or runoff that can pollute surface waters and threaten the health of people and animals.
• Criteria Air Pollutants - Criteria air pollutants include the six most common air pollutants in the U.S.: carbon monoxide, lead, nitrogen dioxide, ozone, particulate matter, and sulfur dioxide. These pollutants endanger public health and the environment, are widespread throughout the U.S. and come from a variety of sources. Criteria air pollutants are responsible for many adverse effects on human health, causing thousands of cases of premature mortality and tens of thousands of emergency room visits annually. They also cause acid rain and can significantly harm ecosystems and the built enviroment.
• + 22 More Codes...

Identification Code

Source: Handbooks
A unique number or alphanumeric code assigned to a space, room, site, building, individual, organization, program, or institution by a school, school system, a state, or other agency or entity.

Code Set:

• No option list available - N/A

Identification System

Source: Handbooks
A coding scheme that is used for identification and record-keeping purposes by schools, social services, or other agencies to refer to an individual, organization, program, or institution.

Code Set:

• Other - N/A
• Social Security Administration number - N/A
• US government Visa number - N/A
• Personal identification number - N/A
• Family unit number - N/A
• + 27 More Codes...

Job Type

Source: Handbooks
The type of trade needed to meet work order job requirements.

Code Set:

• Carpentry - N/A
• Custodial - N/A
• Electrical - N/A
• Electronic Systems/ Security - N/A
• Energy management - N/A
• + 11 More Codes...

Location of Hazardous Materials/Conditions

Source: Handbooks
The location at which the identified hazardous material is found.

Code Set:

• No option list available - N/A

Naturally Occuring Hazard Type

Source: Handbooks
Type of natural hazard that can affect the health, safety and operation of school facilities and their occupants.

Code Set:

• Arsenic - Arsenic is a semi-metal element in the periodic table. It is odorless and tasteless. It enters drinking water supplies from natural deposits in the earth or from agricultural and industrial practices. Non-cancer effects can include thickening and discoloation of the skin, stomach pain, nausea, vomiting; diarrhea; numbness in hands and feet; partial paralysis; and blindness. Arsenic has been linked to cancer of the bladder, lungs, skin, kidney, nasal passages, liver, and prostate.
• Earthquake prone area - Building in an earthquake prone area is a structural hazard.
• Floodplain - Building in a floodplain is a structural hazard.
• Liquifaction, landslide areas - Building in a landslide area is a structural hazard.
• Naturally Occurring Abestos (NOA) - Naturally occurring asbestos (NOA) includes fibrous minerals found in certain types of rock formations. NOA can take the form of long, thin, separable fibers. Natural weathering or human disturbance can break NOA down to microscopic fibers, easily suspended in air. There is no health threat if NOA remains undisturbed and does not become airborne.
• + 1 More Codes...

Ownership Entity Name

Source: Handbooks
The name of the public or private entity that holds legal title to the building and/or site.

Code Set:

• No option list available - N/A

Ownership Entity Type

Source: Handbooks
The public or private entity that holds legal title to the building and/or site.

Code Set:

• Charter board - N/A
• Commercial or other for-profit firm - N/A
• Federal government - N/A
• Local (e.g., school board, city council) - N/A
• Other non-profit organization - N/A
• + 4 More Codes...

Plumbing System

Source: Handbooks
The component of an on-site system for supplying, eliminating, and treating water.

Code Set:

• Detention ponds - N/A
• Domestic water distribution - N/A
• Drains - N/A
• Filtration system - N/A
• Other - N/A
• + 10 More Codes...

Requested Date of Completion

Source: Handbooks
The month, day, and year that the school-based personnel initiating the work order request would like to have it completed.

Code Set:

• No option list available - N/A

Safety/Security Violation

Source: Handbooks
A description of the safety and security violation at the site or building.

Code Set:

• No option list available - N/A

Security System

Source: Handbooks
The type of system that protects the facility from intrusion.

Code Set:

• Card access control system - N/A
• Intrusion detection system - N/A
• Keypad access control system - N/A
• Metal detector - N/A
• Other - N/A
• + 1 More Codes...

Site Area

Source: Handbooks
The total number of acres in a continuous piece of land, to the nearest tenth, including undeveloped areas as well as areas occupied by buildings, walks, drives, parking facilities, and other improvements.

Code Set:

• No option list available - N/A

Site Area Type

Source: Handbooks
The designated constructed outdoor area on a public school site.

Code Set:

• Athletic field - artificial (New) - N/A
• Athletic field - natural (revise or new) - N/A
• Fencing enclosures - N/A
• Hardscape game area - N/A
• Hardscape play area - N/A
• + 11 More Codes...

Site Descriptors

Source: Handbooks
A characterization of a site that would define restrictions or opportunities.

Code Set:

• Enterprise zone - The government identification for special funding opportunities based on income of residents of the area.
• Environmental contamination - All or a portion of the site is subject to any environmental contamination such as oil or toxic soil conditions.
• Environmental protection - All or a portion of the site is protected under any environmental restrictions for development, such as wetlands.
• Historic district - The school or LEA facility is located in a publicly designated historic district, whether or not the facility itself is historic.
• Land use - The underlying municipal zoning regulation which guides the potential development of a site.
• + 2 More Codes...

Site Electrical Utilities

Source: Handbooks
The exterior site related electrical systems and components.

Code Set:

• Electrical distribution - N/A
• Exterior communications and security - N/A
• Exterior lighting - N/A
• Other electrical utilities - N/A

Site Improvement Description

Source: Handbooks
A description of the designed and constructed improvements made to a site.

Code Set:

• No option list available - N/A

Site Improvement Location

Source: Handbooks
The location of the designed and constructed improvements made to a site.

Code Set:

• Athletic field - N/A
• Drop-off/driveway - N/A
• Fencing enclosures - N/A
• Hard-surface game area - N/A
• Hard-surface play area - N/A
• + 10 More Codes...

Site Improvements

Source: Handbooks
Designed and constructed modifications to a site.

Code Set:

• Landscaping - N/A
• Parking lots - N/A
• Pedestrian paving - N/A
• Roadways - N/A
• Site development - N/A

Site Name

Source: Handbooks
The full, legally accepted or popularly accepted name of a site.

Code Set:

• No option list available - N/A

Site Preparation

Source: Handbooks
Activities required to physically prepare a site for construction.

Code Set:

• Hazardous waste remediation - N/A
• Site clearing - N/A
• Site demolition and relocations - N/A
• Site earthwork - N/A

Special Construction

Source: Handbooks
Building or component construction that is based on a non-standard design or the result of special conditions--such as excess noise, or seismic conditions.

Code Set:

• Integrated construction - N/A
• Special construction systems - N/A
• Special controls and instrumentation - N/A
• Special facilities - N/A
• Special structures - N/A

State or Local Mandate Interest

Source: Handbooks
The area of interest controlled by a law, rule, regulation, or standard of state and local governments that pertains to public school facilities.

Code Set:

• Acreage standards - N/A
• Building code - N/A
• Design standards - N/A
• Earthquake standards - N/A
• Fire code - N/A
• + 7 More Codes...

State or Local Mandate Name

Source: Handbooks
The specific law, rule, regulation, or standard of a state or local government that pertains to public school facilities.

Code Set:

• No option list available - N/A

Status of Work Order Request

Source: Handbooks
The status of the work order request.

Code Set:

• Assigned - A work order assigned to a worker and in process.
• Completed - A completed work order.
• In Progress - A work order assigned to a worker and in progress.
• Open - A new request for work, not yet assigned to a worker.
• Reopened Work Order - A work order that was completed, but is now reopened.

Utility Provider Type

Source: Handbooks
An indication of how utilities are supplied to a building, facility, site and/or campus.

Code Set:

• Purchased - N/A
• Self-generated - N/A

Utility Type

Source: Handbooks
The type of utility used in the operation of a facility.

Code Set:

• Electricity - N/A
• Internet service - N/A
• Natural gas - N/A
• Oil - N/A
• Other - N/A
• + 5 More Codes...

Work Order Date of Completion

Source: Handbooks
The month, day, and year that the work order was completed.

Code Set:

• No option list available - N/A

Work Order Date Scheduled

Source: Handbooks
The month, day, and year that work is scheduled to take place (not necessarily the date requested).

Code Set:

• No option list available - N/A

Work Order Priority

Source: Handbooks
A determination of the urgency of a work order.

Code Set:

• Emergency priority - Needs same-day response; use of overtime is authorized.
• Low priority - To be accomplished on an as-resources-permit basis.
• Regular priority - Needs scheduled response; use of overtime is not authorized.

Work Order Time Scheduled

Source: Handbooks
The time that work is scheduled to take place.

Code Set:

• No option list available - N/A

Work Request Type

Source: Handbooks
A description of the work requested.

Code Set:

• No option list available - N/A