Access to Records Status

Source: NEDM
An indicator as to whether this contact has access to the student's records.

Code Set:

• No - N/A
• Yes - N/A

Address Type (Common Attribute)

Source: Handbooks
The type of address listed for an individual or organization.

Code Set:

• Mailing address - N/A
• Shipping address - N/A
• Physical location address - N/A
• Other home address - N/A
• Employer's address - N/A
• + 2 More Codes...

Alias (Common Attribute)

Source: Handbooks
An assumed name, or a name by which an individual is otherwise known.

Code Set:

• No option list available - N/A

Annual Earning Rate of Pay

Source: Handbooks
The monetary unit of salary compensation an individual is paid for performance of agreed-upon duties on an annual basis.

Code Set:

• No option list available - N/A

Apartment/Room/Suite Number (Common Attribute)

Source: Handbooks
The apartment, room, or suite number of an address.

Code Set:

• No option list available - N/A

Assessment Description

Source: Handbooks
A description of the assessment.

Code Set:

• No option list available - N/A

Assessment Location

Source: Handbooks
The description of the place where an assessment is administered.

Code Set:

• No option list available - N/A

Assessment Purpose

Source: Handbooks
The reason for which an assessment is being conducted.

Code Set:

• Admission - An examination used in the admission procedure for an educational program. It may be used as a part of a selective admission process for an educational institution or as a device for predicting the success of a student in an education program.
• Assessment of student's progress - An examination used to measure the progress of a student in a particular content area.
• Course credit - An assessment given to a student to determine whether he/she should be awarded the credit in lieu of completing the course requirements.
• Course requirement - An assessment given to a student to complete course requirements.
• Development of Individualized Educational Program (IEP) - An assessment used to determine whether a student is in need of special education and, if so, what types of special education services would most benefit the student. This information is often incorporated into a student's individualized educational program (IEP).
• + 14 More Codes...

Assessment Reporting Method

Source: Handbooks
The method that the instructor of the class uses to report the performance and achievement of all students. It may be a qualitative method such as individualized teacher comments or a quantitative method such as a letter or a numerical grade. In some cases, more than one type of reporting method may be used.

Code Set:

• Achievement/proficiency level - A score that indicates the student's proficiency in a particular subject matter. Performance is usually described in achievement levels (e.g., a range from "basic" to "advanced").
• ACT score - A score used with the American College Testing Program examinations. This score has a mean of 15 and a standard deviation of five, and scores are based on nationally-representative sample of tenth-and eleventh-grade students.
• Age score - A derived score used to express a student's test performance in terms of the developmental-level characteristics of the average individual of a corresponding chronological age. This is used more frequently with intelligence and achievement tests for children of school age or below. Scores can be applied to determine a student's mental age (e.g., the average chronological age of students achieving a specific raw score) or education age (e.g., test performance according to the norm age on any given level).
• C-scaled scores - A score expressed in normalized standard score of eleven units.
• College Board examination scores - A score developed for use with the College Board examinations as the basis for reporting scores on many of its other special program tests. College Board examinations include the SAT and subject tests, PSAT/NMSQT, AP and CLEP. It is similar to other linear standard scores but has a mean of 500 and a standard deviation of 100.
• + 25 More Codes...

Assessment Title

Source: Handbooks
The title or name of the assessment.

Code Set:

• No option list available - N/A

Building/Site Number (Common Attribute)

Source: Handbooks
The number of the building on the site, if more than one building shares the same address.

Code Set:

• No option list available - N/A

City (Common Attribute)

Source: Handbooks
The name of the city in which an address is located.

Code Set:

• No option list available - N/A

Contact Sequence

Source: NEDM
Number indicating the order in which the person should be contacted.

Country Code (Common Attribute)

Source: Handbooks
The unique two digit International Organization for Standardization (ISO) code for the country in which an address is located. (Note: A list of countries and codes is currently maintained and updated by the ISO as ISO 3166 on its website: http://www.iso.org/iso/en/prods-services/iso3166ma/index.html.)

Code Set:

• No - N/A
• AS - American Samoa
• GU - Guam
• PR - Puerto Rico
• AF - Afghanistan
• + 238 More Codes...

County FIPS (Federal Information Processing Standards) Code (Common Attribute)

Source: Handbooks
The Federal Information Processing Standards (FIPS) numeric code for the county issued by the National Institute of Standards and Technology (NIST). Counties are considered to be the `first-order subdivisions` of each State and statistically equivalent entity, regardless of their local designations (county, parish, borough, etc.). Counties in different States will have the same code. A unique county number is created when combined with the 2-digit FIPS State Code.

Code Set:

• No option list available - N/A
• 01001 - Autauga
• 01003 - Baldwin
• 01005 - Barbour
• 01007 - Bibb
• + 3277 More Codes...

Custody Status

Source: NEDM
An indicator as to whetherr this contact has or shares custody of the student

Code Set:

• No - N/A
• Yes - N/A

Electronic Mail Address (Common Attribute)

Source: Handbooks
The numbers, letters, and symbols used to identify an electronic mail (e-mail) user within the network to which the individual or organization belongs.

Code Set:

• No option list available - N/A

Electronic Mail Address Type (Common Attribute)

Source: Handbooks
The type of electronic mail (e-mail) address listed for an individual or organization.

Code Set:

• Other - N/A
• Home/personal - N/A
• Work - N/A
• Organizational (school). - N/A

Emergency Contact Status

Source: NEDM
An indicator as to whether this contact should be notified in case of emergency.

Code Set:

• No - N/A
• Yes - N/A

Employer Type

Source: Handbooks
An indication of the general nature of the major employment of an individual.

Code Set:

• Agricultural/fishery seasonal employer - A farm, ranch, processing establishment, cannery, gin, packing shed, nursery, or entity that produces or conditions seed, and that recruits, solicits, hires, employs, furnishes, or transports any migrant or seasonal agricultural worker.
• Government - A federal, regional, state or local government agency.
• Military - Active duty in a branch of the armed forces.
• Military/Department of Defense - Civilian employment in a branch of the armed forces or the U.S. Department of Defense.
• Other - N/A
• + 2 More Codes...

Employment Status

Source: Handbooks
The condition under which an individual has agreed to serve an employer.

Code Set:

• Contingent upon funding - An individual whose employment is contingent upon continued funding to sustain the position.
• Contractual - An individual who has an employment agreement that specifies the length and type of service.
• Employed or affiliated with outside organization - An individual who is employed by an outside organization that is providing a service under a contract to or in agreement with a school or agency.
• Employed or affiliated with outside agency part-time - N/A
• Non-contractual - An individual who is employed and is subject to continuance by the governing authority without due process.
• + 6 More Codes...

Family Needs Assessment Method

Source: Handbooks
The process for assessing a family''s needs, resources, and concerns, relative to their child''s need for services.

Code Set:

• Counselor report - The noted observation of facts about student behavior or actions by a qualified counselor who has accepted the responsibility of advising or evaluating the student.
• Health care provider report - A professional assessment of the student's condition and progress by a qualified health care provider.
• Home visitation - Evaluation based upon a visit to the student's residence.
• Interview - A personal conversation convened to receive information.
• Other - N/A
• + 6 More Codes...

Family''s Primary Insurance Status

Source: Handbooks
An indication of the type of insurance covering an individual''s household for hospitalization and other health or medical care.

Code Set:

• Employee Retirement Income Security Act (ERISA) - N/A
• Other - N/A
• Private insurance - N/A
• Public insurance - N/A

Family''s Secondary Insurance Status

Source: Handbooks
An indication of the type of secondary insurance covering an individual''s household for hospitalization and other health or medical care.

Code Set:

• Employee Retirement Income Security Act (ERISA) - N/A
• Other - N/A
• Private insurance - N/A
• Public insurance - N/A

Family's Primary Insurance Status

Source: Handbooks
An indication of the type of insurance covering an individual''s household for hospitalization and other health or medical care.

Code Set:

• 01507 - Employee Retirement Income Security Act (ERISA)
• 06029 - Private insurance
• 06030 - Public insurance
• 09999 - Other

Family's Secondary Insurance Status

Source: Handbooks
An indication of the type of secondary insurance covering an individual''s household for hospitalization and other health or medical care.

Code Set:

• 01507 - Employee Retirement Income Security Act (ERISA)
• 06029 - Private insurance
• 06030 - Public insurance
• 09999 - Other

First Name (Common Attribute)

Source: Handbooks
The full legal name given to an individual at birth, baptism, or through legal change.

Code Set:

• No option list available - N/A

Former Legal Name (Common Attribute)

Source: Handbooks
A previously recognized legally accepted name that is no longer valid.

Code Set:

• No option list available - N/A

Generation Code/Suffix (Common Attribute)

Source: Handbooks
An appendage, if any, used to denote an individual's generation in his family (e.g., Jr., Sr., III).

Code Set:

• No option list available - N/A

Highest Level of Education Completed (Common Attribute)

Source: Handbooks
The extent of formal instruction an individual has received (e.g., the highest grade in school completed or its equivalent or the highest degree received).

Code Set:

• Preschool/Prekindergarten - N/A
• First grade - N/A
• Second grade - N/A
• Third grade - N/A
• Fourth grade - N/A
• + 27 More Codes...

Hispanic or Latino Ethnicity (Common Attribute)

Source: Handbooks
An indication that the individual traces his or her origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race. The term, "Spanish origin," can be used in addition to "Hispanic or Latino."

Code Set:

• Yes - N/A
• No - N/A

Hourly Rate of Pay

Source: Handbooks
The rate of hourly payment stipulated in the salary scale from which an employee is paid.

Code Set:

• No option list available - N/A

Identification Code (Common Attribute)

Source: Handbooks
A unique number or alphanumeric code assigned to a space, room, site, building, individual, organization, program, or institution by a school, school system, a state, or other agency or entity.

Code Set:

• No option list available - N/A

Identification System (Common Attribute)

Source: Handbooks
A coding scheme that is used for identification and record-keeping purposes by schools, social services, or other agencies to refer to an individual, organization, program, or institution.

Code Set:

• Other - N/A
• Social Security Administration number - N/A
• US government Visa number - N/A
• Personal identification number - N/A
• Family unit number - N/A
• + 27 More Codes...

Insurance Policy Number

Source: Handbooks
The number assigned to an insurance policy used for claims and other identification.

Code Set:

• No option list available - N/A

International Code Number (Common Attribute)

Source: Handbooks
The international code for the telephone number.

Code Set:

• No option list available - N/A

Language Code (Common Attribute)

Source: Handbooks
The code for the specific language or dialect that an individual uses to communicate. (Note: A list of languages and codes is currently maintained and updated by the ISO as ISO 639.2 on its websitehttp://www.iso.org/iso/iso_catalogue.htm).

Code Set:

• Other - N/A
• abk - Abkhazian
• ace - Achinese
• ach - Acoli
• ada - Adangme
• + 480 More Codes...

Language Type

Source: Handbooks
An indication of the function and context in which an individual uses a language to communicate.

Code Set:

• Correspondence language - The language or dialect to be used when sending written communication (e.g., letters, facsimiles, or electronic mail) to an individual.
• Dominant language - The language or dialect an individual best understands and with which he or she is most comfortable. A person may be dominant in one language in certain situations and another for others.
• Home language - The language or dialect routinely spoken in an individual's home. This language or dialect may or may not be an individual's native language.
• Native language - The language normally used by such individual; or in the case of a child or youth, then language normally used by the parents of the child or youth.
• Other - N/A
• + 1 More Codes...

Languages Other Than English

Source: Handbooks
An indicator that an individual speaks or uses a language other than English.

Code Set:

• No - N/A
• Yes - N/A

Last/Surname (Common Attribute)

Source: Handbooks
The full legal name borne in common by members of a family.

Code Set:

• No option list available - N/A

Last/Surname at Birth (Common Attribute)

Source: Handbooks
The original surname of an individual as identified at birth before any subsequent changes.

Code Set:

• No option list available - N/A

Life Status

Source: Handbooks
The condition of being living or deceased.

Code Set:

• Deceased - N/A
• Living - N/A

Lives With Status

Source: NEDM
An indicator as to whether the student lives with this contact.

Code Set:

• No - N/A
• Yes - N/A

Marital Status (Common Attribute)

Source: Handbooks
The condition of an individual with regard to marriage.

Code Set:

• Legally separated - N/A
• Married - N/A
• Not married - Not married including never married, legally divorced, widowed, or marriage annulled.

Middle Initial (Common Attribute)

Source: Handbooks
The first letter of the secondary name given to an individual at birth, baptism, or during another naming ceremony.

Code Set:

• No option list available - N/A

Middle Name (Common Attribute)

Source: Handbooks
A full legal secondary name given to an individual at birth, baptism, or through legal change.

Code Set:

• No option list available - N/A

Monthly Earning Rate of Pay

Source: Handbooks
The monetary unit of salary compensation an individual is paid for performance of agreed-upon duties on a monthly basis.

Code Set:

• No option list available - N/A

Name of Country (Common Attribute)

Source: Handbooks
The name of the country in which an address is located.

Code Set:

• No option list available - N/A

Name of County (Common Attribute)

Source: Handbooks
The name of the county, parish, borough, or comparable unit (within a state) in which an address is located.

Code Set:

• No option list available - N/A

Name of Institution (Common Attribute)

Source: Handbooks
The full legally accepted name of the institution.

Code Set:

• No option list available - N/A

Name of Language

Source: Handbooks
The name of the specific language or dialect that an individual uses to communicate.

Code Set:

• No option list available - N/A

Name of State (Common Attribute)

Source: Handbooks
The name of the state (within the United States) or outlying area in which an address is located.

Code Set:

• No option list available - N/A

National/Ethnic Origin Subgroup (Common Attribute)

Source: Handbooks
The national or ethnic subgroup of a person other than "American." Examples for Asian include: Chinese, Japanese, Korean, Filipino, Vietnamese, or Asian Indian. For Native Hawaiian or Other Pacific Islander, examples include: Samoan, Hawaiian, or Guamanian. For Hispanics, examples include: Puerto Rican, Mexican-American, Cuban, Argentinean, Dominican, Colombian, Nicaraguan, Salvadoran, or Spaniard. Tribal registration could be listed for Alaska Natives or American Indians (e.g., Navajo).

Code Set:

• No option list available - N/A

Nickname (Common Attribute)

Source: Handbooks
A familiar form of a proper name, a descriptive name, or other colloquial name given instead of or in addition to an individual's formal name.

Code Set:

• No option list available - N/A

Occupation

Source: Handbooks
The vocation chosen by an individual. (Note: The Bureau of Labor Statistics maintains a website of the Standard Occupational Classification (SOC) System. The option set uses the SOC''s broad occupation categories. To see the list of detailed occupations see http://stats.bls.gov/soc/home.htm).

Code Set:

• Advertising, Marketing, Promotions, Public Relations, and Sales Managers - Advertising, Marketing, Promotions, Public Relations, and Sales Managers
• Agricultural Workers - Agricultural Workers
• Air Transportation Workers - Air Transportation Workers
• Animal Care and Service Workers - Animal Care and Service Workers
• Architects, Surveyors, and Cartographers - Architects, Surveyors, and Cartographers
• + 92 More Codes...

Other Name

Source: NEDM
Previous, alternate or other names or aliases associated with the individual.

Code Set:

• None - N/A

Parent Legal Guardian Indicator

Source: NEDM
An indication as to whether the individual have parental or legal guardianship responsibility for the student

Code Set:

• No - N/A
• Yes - N/A

Personal Information Verification (Common Attribute)

Source: Handbooks
The evidence by which an individual''s name, address, date of birth, etc. is confirmed.

Code Set:

• Other - N/A
• Baptismal or church certificate - A form, issued by a church, listing the birthdate and certifying the baptism of a child.
• Birth certificate - A written statement or form issued by an office of vital statistics verifying the name and birthdate of a child as reported by the physician attending at the birth.
• Entry in family Bible - An entry in a family Bible on a special page for recording births, marriages, and other vital information about a family.
• Hospital certificate - A certificate issued by a hospital verifying the name and birthdate of a child.
• + 10 More Codes...

Personal Title/Prefix (Common Attribute)

Source: Handbooks
An appellation, if any, used to denote rank, placement, or status (e.g., Mr., Ms., Reverend, Sister, Dr., Colonel).

Code Set:

• No option list available - N/A

Pick Up Rights Status

Source: NEDM
An indicator as to whether or not the contact has pickup rights.

Code Set:

• No - N/A
• Yes - N/A

Postal Code

Source: NEDM
A number that identifies each postal delivery area in the United States used as a portion of an address.

Code Set:

• None - N/A

Primary Telephone Number Status (Common Attribute)

Source: Handbooks
An indication that the telephone number should be used as the principal number for an individual or organization.

Code Set:

• Yes - N/A
• No - N/A

Race (Common Attribute)

Source: Handbooks
The general racial category which most clearly reflects the individual's recognition of his or her community or with which the individual most identifies. [The way this data element is listed, it must allow for multiple entries so that each individual can specify all appropriate races. An alternative would be to list the options as separate data elements and have a yes/no option for each one].

Code Set:

• American Indian or Alaska Native - A person having origins in any of the original peoples of North and South America (including Central America), and who maintains cultural identification through tribal affiliations or community recognition.
• Asian - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, Thailand, and Vietnam.
• Black or African American - A person having origins in any of the black racial groups of Africa. Terms such as "Haitian" or "Negro" can be used in addition to "Black or African-American."
• Native Hawaiian or Other Pacific Islander - A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
• White - A person having origins in any of the original peoples of Europe, North Africa, or the Middle East.

Relationship to Student (Common Attribute)

Source: Handbooks
The nature of an individual's relationship to a student.

Code Set:

• No option list available - N/A
• Other - N/A
• son - Songhai languages
• Employer - N/A
• Aunt - N/A
• + 60 More Codes...

Reporting and Documentation

Source: Handbooks
The description of results of a qualitative assessment of a student's performance, progress, or development. Such observations and/or evaluations are often documented in the form of a parent or teacher report, or a student's performance portfolio, and may be used when planning education and care for the student.

Code Set:

• No option list available - N/A

School District Code of Residence

Source: Handbooks
A unique number or alphanumeric code assigned to the school district of residence.

Code Set:

• No option list available - N/A

Score Interpretation Information

Source: Handbooks
The type of unusual testing conditions that must be known to properly interpret an individual's test score.

Code Set:

• Alternative assessment for children with disabilities - N/A
• Diagnostic only - N/A
• Experience and diagnostic - N/A
• Experience only - N/A
• Nonstandard administration procedure/special accommodations made - N/A
• + 2 More Codes...

Score Results

Source: Handbooks
A meaningful raw score or statistical expression of the performance of an individual. The results can be expressed as a number, percentile, range, level, etc.

Code Set:

• No option list available - N/A

Service Description

Source: Handbooks
The title (or description) which identifies a particular service that a student receives.

Code Set:

• No option list available - N/A

Services Covered by Insurance

Source: Handbooks
The title (or description) that identifies a service that a family''s insurance covers.

Code Set:

• Assistive technology services/devices - N/A
• Audiology - N/A
• Health services - N/A
• Medical services - N/A
• Nursing service - Services that are provided for the assessment of health status for the purpose of providing nursing care, including the identification of patterns of human response to actual or potential health problems. They also include the provision of nursing care to prevent health problems, restore or improve functioning, and promote optimal health and development. Finally, they involve the administration of medications, treatments, and regimens prescribed by a licensed physician.
• + 12 More Codes...

Services Not Covered

Source: Handbooks
The title (or description) that identifies a service that a family''s insurance does not cover.

Code Set:

• Assistive technology services/devices - N/A
• Audiology - N/A
• Health services - N/A
• Medical services - N/A
• Nursing service - Services that are provided for the assessment of health status for the purpose of providing nursing care, including the identification of patterns of human response to actual or potential health problems. They also include the provision of nursing care to prevent health problems, restore or improve functioning, and promote optimal health and development. Finally, they involve the administration of medications, treatments, and regimens prescribed by a licensed physician.
• + 12 More Codes...

Services Partially Covered

Source: Handbooks
The title, or description, that identifies a service that a family''s insurance only partially covers.

Code Set:

• Assistive technology services/devices - N/A
• Audiology - N/A
• Health services - N/A
• Medical services - N/A
• Nursing service - Services that are provided for the assessment of health status for the purpose of providing nursing care, including the identification of patterns of human response to actual or potential health problems. They also include the provision of nursing care to prevent health problems, restore or improve functioning, and promote optimal health and development. Finally, they involve the administration of medications, treatments, and regimens prescribed by a licensed physician.
• + 12 More Codes...

Sex (Common Attribute)

Source: Handbooks
The concept describing the biological traits that distinguish the males and females of a species.

Code Set:

• Female - A woman or a girl.
• Male - A man or a boy.

State FIPS (Federal Information Processing Standards) Code (Common Attribute)

Source: Handbooks
The Federal Information Processing Standards (FIPS) numeric code for the state.

Code Set:

• 01 - Alabama
• 02 - Alaska
• 04 - Arizona
• 05 - Arkansas
• 06 - California
• + 54 More Codes...

State of Birth Abbreviation (Common Attribute)

Source: Handbooks
The abbreviation for the name of the state (within the United States) or extra-state jurisdiction in which an individual was born.

Code Set:

• AS - American Samoa
• GU - Guam
• PR - Puerto Rico
• AL - Albania
• AR - Argentina
• + 54 More Codes...

State-assigned Code for Institution (Common Attribute)

Source: Handbooks
A unique number or alphanumeric code assigned by the state for the institution.

Code Set:

• No option list available - N/A

State-assigned County Code (Common Attribute)

Source: Handbooks
A unique number of alphanumeric code assigned for the county by the state.

Code Set:

• No option list available - N/A

Street Number/Name (Common Attribute)

Source: Handbooks
The street number and street name or post office box number of an address.

Code Set:

• No option list available - N/A

Telephone Number (Common Attribute)

Source: Handbooks
The telephone number including the area code, and extension, if applicable.

Code Set:

• No option list available - N/A

Telephone Number Type (Common Attribute)

Source: Handbooks
The type of communication number listed for an individual.

Code Set:

• Facsimile number - N/A
• Home phone number - N/A
• Work phone number - N/A
• Mobile phone number - N/A

Telephone Status (Common Attribute)

Source: Handbooks
A description of preferred communication type or special circumstances which affect communication to an individual, organization, or institution via telephone (e.g., no telephone connection, TTY used, no one available to answer the telephone during certain hours).

Code Set:

• No option list available - N/A

Tribal or Clan Name (Common Attribute)

Source: Handbooks
A name borne in common by members of a tribe or clan (e.g., the Matai name in Samoa).

Code Set:

• No option list available - N/A

Web Site Address (URL) (Common Attribute)

Source: Handbooks
The Uniform Resource Locator. The unique address of a Web page.

Code Set:

• No option list available - N/A

Workforce Participation

Source: Handbooks
The category which most clearly reflects the nature and degree of an individual's participation in the workforce.

Code Set:

• Disabled, not looking for work - An individual who is out of work due to short- or long-term disability and is not actively seeking employment.
• Full-time employment - N/A
• In school - An individual who is precluded from holding a job because of responsibilities of being a full-time student.
• Leave of absence - An individual who has taken a temporary leave from his or her current position and responsibilities. The leave is with full or partial pay, or without pay.
• Military - Active duty in a branch of the armed forces.
• + 7 More Codes...

Zip Code (Common Attribute)

Source: Handbooks
The five or nine digit zip code portion of an address.

Code Set:

• No option list available - N/A