Address Type

Source: Handbooks
The type of address listed for an individual or organization.

Code Set:

• Employer's address - N/A
• Employment address - N/A
• Mailing address - N/A
• Other home address - N/A
• Physical location address - N/A

Alias

Source: Handbooks
An assumed name, or a name by which an individual is otherwise known.

Code Set:

• No option list available - N/A

American Indian or Alaska Native

Source: Handbooks
A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment.

Code Set:

• No - N/A
• Yes - N/A

Apartment/Room/Suite Number

Source: Handbooks
The apartment, room, or suite number of an address.

Code Set:

• No option list available - N/A

Asian

Source: Handbooks
A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

Code Set:

• No - N/A
• Yes - N/A

Birthdate

Source: Handbooks
The month, day, and year on which an individual was born.

Code Set:

• No option list available - N/A

Black or African American

Source: Handbooks
A person having origins in any of the black racial groups of Africa. Terms such as "Haitian" or "Negro" can be used in addition to "Black or African American."

Code Set:

• No - N/A
• Yes - N/A

Building/Site Number

Source: Handbooks
The number of the building on the site, if more than one building shares the same address.

Code Set:

• No option list available - N/A

City

Source: Handbooks
The name of the city in which an address is located.

Code Set:

• No option list available - N/A

Country Code

Source: Handbooks
The unique two digit International Organization for Standardization (ISO) code for the country in which an address is located. (Note: A list of countries and codes is currently maintained and updated by the ISO as ISO 3166 on its website: http://www.iso.org/iso/en/prods-services/iso3166ma/index.html.)

Code Set:

• AD - Andorra
• AE - United Arab Emirates
• AF - Afghanistan
• AG - Antigua and Barbuda
• AI - Anguilla
• + 238 More Codes...

County FIPS (Federal Information Processing Standards) Code

Source: Handbooks
The Federal Information Processing Standards (FIPS) numeric code for the county issued by the National Institute of Standards and Technology (NIST). Counties are considered to be the `first-order subdivisions` of each State and statistically equivalent entity, regardless of their local designations (county, parish, borough, etc.). Counties in different States will have the same code. A unique county number is created when combined with the 2-digit FIPS State Code.

Code Set:

• 01001 - Autauga
• 01003 - Baldwin
• 01005 - Barbour
• 01007 - Bibb
• 01009 - Blount
• + 3280 More Codes...

Electronic Mail Address

Source: Handbooks
The numbers, letters, and symbols used to identify an electronic mail (e-mail) user within the network to which the individual or organization belongs.

Code Set:

• No option list available - N/A

Electronic Mail Address Type

Source: Handbooks
The type of electronic mail (e-mail) address listed for an individual or organization.

Code Set:

• Home/personal - N/A
• Other - N/A
• Work - N/A

First Name

Source: Handbooks
A name given to an individual at birth, baptism, or during another naming ceremony, or through legal change.

Code Set:

• No option list available - N/A

Former Legal Name

Source: Handbooks
A previously recognized legally accepted name that is no longer valid.

Code Set:

• No option list available - N/A

Generation Code/Suffix

Source: Handbooks
An appendage, if any, used to denote an individual's generation in his family (e.g., Jr., Sr., III).

Code Set:

• No option list available - N/A

Hispanic or Latino Ethnicity

Source: Handbooks
An indication that the individual traces his or her origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race. The term, "Spanish origin," can be used in addition to "Hispanic or Latino."

Code Set:

• Hispanic or Latino - N/A
• Non-Hispanic/Latino - N/A

Identification Code

Source: Handbooks
A unique number or alphanumeric code assigned to a space, room, site, building, individual, organization, program, or institution by a school, school system, a state, or other agency or entity.

Code Set:

• No option list available - N/A

Identification System

Source: Handbooks
A coding scheme that is used for identification and record-keeping purposes by schools, social services, or other agencies to refer to an individual, organization, program, or institution.

Code Set:

• District-assigned number - N/A
• Federal identification number - N/A
• Other - N/A
• Other federally assigned number - N/A
• School-assigned number - N/A
• + 2 More Codes...

International Code Number

Source: Handbooks
The international code for the telephone number.

Code Set:

• No option list available - N/A

Language Code

Source: Handbooks
The code for the specific language or dialect that an individual uses to communicate. (Note: A list of languages and codes is currently maintained and updated by the ISO as ISO 639.2 on its websitehttp://www.iso.org/iso/iso_catalogue.htm).

Code Set:

• aar - Afar
• abk - Abkhazian
• ace - Achinese
• ach - Acoli
• ada - Adangme
• + 480 More Codes...

Language Type

Source: Handbooks
An indication of the function and context in which an individual uses a language to communicate.

Code Set:

• Correspondence language - The language or dialect to be used when sending written communication (e.g., letters, facsimiles, or electronic mail) to an individual.
• Dominant language - The language or dialect an individual best understands and with which he or she is most comfortable. A person may be dominant in one language in certain situations and another for others.
• Home language - The language or dialect routinely spoken in an individual's home. This language or dialect may or may not be an individual's native language.
• Native language - The language normally used by such individual; or in the case of a child or youth, then language normally used by the parents of the child or youth.
• Other - N/A
• + 1 More Codes...

Languages Other Than English

Source: Handbooks
An indicator that an individual speaks or uses a language other than English.

Code Set:

• No - N/A
• Yes - N/A

Last/Surname

Source: Handbooks
The name borne in common by members of a family.

Code Set:

• No option list available - N/A

Limited English Proficiency Status

Source: Handbooks
An individual who was not born in the United States or whose native language is a language other than English; who is a Native American or Alaska Native, or native resident of the outlying areas; and who comes from an environment where a language other than English has had a significant impact on the individual's level of English language proficiency; or who is migratory, whose native language is other than English and who comes from an environment where a language other than English is dominant; and whose difficulties in speaking, reading, writing, or understanding the English language may be sufficient to deny the individual the ability to meet the State's proficient level of achievement on State assessments described in section 1111(b)(3); the ability to successfully achieve in classrooms where the language of instruction is English; or the opportunity to participate fully in society. (See Title IV of the Elementary and Secondary Education Act for a more detailed description of this data element).

Code Set:

• No - N/A
• Yes - N/A

Middle Initial

Source: Handbooks
The first letter of the secondary name given to an individual at birth, baptism, or during another naming ceremony.

Code Set:

• No option list available - N/A

Middle Name

Source: Handbooks
A secondary name given to an individual at birth, baptism, or during another naming ceremony.

Code Set:

• No option list available - N/A

Name of Country

Source: Handbooks
The name of the country in which an address is located.

Code Set:

• No option list available - N/A

Name of County

Source: Handbooks
The name of the county, parish, borough, or comparable unit (within a state) in which an address is located.

Code Set:

• No option list available - N/A

Name of Institution

Source: Handbooks
The full, legally accepted or popularly accepted name of the institution.

Code Set:

• No option list available - N/A

Name of Language

Source: Handbooks
The name of the specific language or dialect that an individual uses to communicate.

Code Set:

• No option list available - N/A

Name of State

Source: Handbooks
The name of the state (within the United States) or outlying area in which an address is located.

Code Set:

• No option list available - N/A

Native Hawaiian or Other Pacific Islander

Source: Handbooks
A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

Code Set:

• No - N/A
• Yes - N/A

Nickname

Source: Handbooks
A familiar form of a proper name, a descriptive name, or other colloquial name given instead of or in addition to an individual's formal name.

Code Set:

• No option list available - N/A

Personal Information Verification

Source: Handbooks
The evidence by which an individual''s name, address, date of birth, etc. is confirmed.

Code Set:

• Baptismal or church certificate - A form, issued by a church, listing the birthdate and certifying the baptism of a child.
• Birth certificate - A written statement or form issued by an office of vital statistics verifying the name and birthdate of a child as reported by the physician attending at the birth.
• Driver's license - An official document issued by a state government agency, usually the department of public safety or the department of motor vehicles, that formally identifies the holder to operate a motor vehicle, with specifications as to the type of vehicle that he or she can operate.
• Entry in family Bible - An entry in a family Bible on a special page for recording births, marriages, and other vital information about a family.
• Hospital certificate - A certificate issued by a hospital verifying the name and birthdate of a child.
• + 10 More Codes...

Personal Title/Prefix

Source: Handbooks
An appellation, if any, used to denote rank, placement, or status (e.g., Mr., Ms., Reverend, Sister, Dr., Colonel).

Code Set:

• No option list available - N/A

Postal Code

Source: NEDM
A number that identifies each postal delivery area in the United States used as a portion of an address.

Code Set:

• None - N/A

Primary Telephone Number Status

Source: Handbooks
An indication that the telephone number should be used as the principal number for an individual or organization.

Code Set:

• No - N/A
• Yes - N/A

Race

Source: Handbooks
The general racial category which most clearly reflects the individual's recognition of his or her community or with which the individual most identifies. [The way this data element is listed, it must allow for multiple entries so that each individual can specify all appropriate races. An alternative would be to list the options as separate data elements and have a yes/no option for each one].

Code Set:

• American Indian or Alaska Native - A person having origins in any of the original peoples of North and South America (including Central America), and who maintains cultural identification through tribal affiliations or community recognition.
• Asian - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, Thailand, and Vietnam.
• Black or African American - A person having origins in any of the black racial groups of Africa. Terms such as "Haitian" or "Negro" can be used in addition to "Black or African-American."
• Native Hawaiian or Other Pacific Islander - A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
• White - A person having origins in any of the original peoples of Europe, North Africa, or the Middle East.

Sex

Source: Handbooks
The concept describing the biological traits that distinguish the males and females of a species.

Code Set:

• Female - A woman or a girl.
• Male - A man or a boy.

Social Security Number

Source: Handbooks
The nine-digit number of identification assigned to the individual by the Social Security Administration.

Code Set:

• No option list available - N/A

State Abbreviation

Source: Handbooks
The abbreviation for the state (within the United States) or outlying area in which an address is located.

Code Set:

• AK - Alaska
• AL - Alabama
• AR - Arkansas
• AS - American Samoa
• AZ - Arizona
• + 54 More Codes...

State FIPS (Federal Information Processing Standards) Code

Source: Handbooks
The Federal Information Processing Standards (FIPS) numeric code for the state.

Code Set:

• 01 - Alabama
• 02 - Alaska
• 04 - Arizona
• 05 - Arkansas
• 06 - California
• + 54 More Codes...

State-assigned County Code

Source: Handbooks
A unique number of alphanumeric code assigned for the county by the state.

Code Set:

• No option list available - N/A

Street Number/Name

Source: Handbooks
The street number and street name or post office box number of an address.

Code Set:

• No option list available - N/A

Telephone Number

Source: Handbooks
The telephone number including the area code, and extension, if applicable.

Code Set:

• No option list available - N/A

Telephone Number Type

Source: Handbooks
The type of communication number listed for an individual.

Code Set:

• Facsimile number - N/A
• Home phone number - N/A
• Mobile phone number - N/A
• Work phone number - N/A

Telephone Status

Source: Handbooks
A description of preferred communication type or special circumstances which affect communication to an individual, organization, or institution via telephone (e.g., no telephone connection, TTY used, no one available to answer the telephone during certain hours).

Code Set:

• No option list available - N/A

White

Source: Handbooks
A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

Code Set:

• No - N/A
• Yes - N/A

Zip Code

Source: Handbooks
The five or nine digit zip code portion of an address.

Code Set:

• No option list available - N/A