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Technical View


Common Attributes


Core Entities


Learner (learner)


Definitions

Source: NEDM
Similar to student but is more general and may include adults, parents, and teachers.


Relationships

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EntityRelationshipEntity
LearnerhasAssociatedAccommodation
LearnerhasAssociatedAttendance Event
LearnerhasAssociatedContact Person
LearnerhasAssociatedDropout Event
LearnerhasAssociatedFr Head Start Eligibility Verification
LearnerhasAssociatedIndividual Learning Plan
LearnerhasAssociatedSponsor
LearnerhasAssociatedStudent Academic Record
LearnerhasAssociatedStudent Administrator Conference
LearnerhasAssociatedStudent Assessment Registration
LearnerhasAssociatedStudent District Enrollment
LearnerhasAssociatedStudent District Registration
LearnerhasAssociatedStudent School Assignment
LearnerhasAssociatedStudent Section Assignment
LearnerisASynonymOfStudent Elementary Secondary
LearnerparticipatesInClass/Section
LearnerparticipatesInStudent Collaboration Group
LearnerreceivesServicesFromSubstitute Teacher
LearnerreceivesServicesFromTeacher
LearnertypeClient

Attributes

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Ability Grouped Status

Ability Grouped Status

Source: OCR
An indication that the student is ability grouped for instruction in mathematics or English-reading-language arts.

Code Set:

  • No - N/A
  • Yes - N/A
Absent Attendance Categories

Absent Attendance Categories

Source: Handbooks
The category that describes how the student spends his or her time not physically present on school grounds and not participating in instruction or instruction-related activities at an approved off-grounds location.

Code Set:

  • Absent-Disciplinary action, not receiving instruction - The student has been removed from his or her regular instructional setting for disciplinary reasons and is not receiving instruction. This may include either in-school or out-of-school suspension if instructional services are not provided. It does not include expulsion since expelled students are not enrolled in school.
  • Absent-Family activity - The student is out of school because of a family vacation or other activity. This also includes family time related to a parent being deployed to, or returning from, military duty.
  • Absent-Family emergency or bereavement - The student is out of school for unexpected family reasons. Examples include lack of child care for a parenting student, care for a sick relative, and bereavement for a family member.
  • Absent-Illness, injury, health treatment, or examination - The student is out of school because of personal physical or mental illness or injury, including health-related appointments.
  • Absent-Legal or judicial requirement - The student is out of school due to a legal obligation to attend judicial proceedings, required appointments, or trial or hearing dates. Or, the student is serving time in jail or is in the custody of the court and is not receiving instruction.
  • + 6 More Codes...
Academic Honors Type

Academic Honors Type

Source: Handbooks
A designation of the type of academic distinctions earned by or awarded to the student.

Code Set:

  • Attendance award - N/A
  • Awarding of units of value - Awards or recognition given to a student for the completion of course or activity requirements in a form of pre-determined set of numeric values.
  • Certificate - Certificate given to a student in recognition of his/her achievements (e.g., an award for perfect attendance during the school year).
  • Citizenship award/recognition - Awards or recognition given to a student for the demonstration of good citizenship (e.g., voluntary community services).
  • Completion of requirement, but no units of value awarded - Recognition of a students completion of the requirement for a course or an activity; no unit of value awarded.
  • + 13 More Codes...
Activity Code

Activity Code

Source: Handbooks
A unique number or alphanumeric code used to identify the co-curricular or extra-curricular activity that is offered at the education institution.

Code Set:

  • No option list available - N/A
Activity Curriculum Type

Activity Curriculum Type

Source: Handbooks
An indication of the degree that an activity is related to a student's curriculum.

Code Set:

  • Co-curricular activity - An activity that is related to the current curriculum in which a student is enrolled. This may be any type of school-sponsored activity designed to provide opportunities to participate in experiences on an individual or group basis (at school or public events) for the improvement of skills. The following characteristics apply to co-curricular activities: 1) participation in necessary for meeting class requirements, for credit, or for graduation; 2) sessions are conducted at regular and uniform times during school hours, or may be conducted during authorized non-school hours; 3) programs are directed or supervised by instructional staff in a learning environment similar to that found in classes offered for credit; and 4) services are primarily or totally funded by school-operating funds for general instructional purposes under the direction and control of local education authorities.
  • Extra-curricular Activity - Any activity that is not directly related to the student's curriculum (also called "noncurricular" or "supplementary" activities), including all direct and personal services that are planned for student enjoyment and are managed and operated under the guidance of an adult or staff member. The following characteristics apply to extra-curricular activities: 1) programs are not offered for credit or required for graduation; 2) sessions are generally conducted during hours other than those established for school, or if partly during school hours, at times agreed upon by the participants with school authority approval; 3) content is determined primarily by the interests of the students and their parent/guardians with only the guidance of staff members or other adults; and 4) with the possible exception of direct costs of salaries and indirect costs of the use of school facilities, the activity is primarily self-sustaining (e.g., not financed by school-operating or instructional funds), as
Activity Involvement Beginning Date

Activity Involvement Beginning Date

Source: Handbooks
The month, day, and year on which the individual began to participate in the activity.

Code Set:

  • No option list available - N/A
Activity Involvement Ending Date

Activity Involvement Ending Date

Source: Handbooks
The month, day, and year on which the individual ceased to participate in the activity.

Code Set:

  • No option list available - N/A
Activity Leadership/Coordinator Participation Level

Activity Leadership/Coordinator Participation Level

Source: Handbooks
The individual''s level of leadership or coordinator involvement in the activity.

Code Set:

  • Captain - N/A
  • Officer - N/A
  • Other - N/A
  • President - N/A
  • Secretary - Schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail.
  • + 3 More Codes...
Activity Level

Activity Level

Source: Handbooks
A description of the separation of level in the activity.

Code Set:

  • Freshman - N/A
  • Honors - N/A
  • Intramural - N/A
  • Junior - N/A
  • Junior Varsity - N/A
  • + 4 More Codes...
Activity Title

Activity Title

Source: Handbooks
The title that identifies a particular co-curricular or extra-curricular activity.

Code Set:

  • No option list available - N/A
Activity Type

Activity Type

Source: Handbooks
An indication of the degree that an activity is related to a student's curriculum.

Code Set:

  • 4 H - N/A
  • Academic team/knowledge bowl - N/A
  • Archery - N/A
  • Art and graphic design - N/A
  • Art club - N/A
  • + 95 More Codes...
Additional Geographic Designation

Additional Geographic Designation

Source: Handbooks
Any additional relevant description, beyond locale code or geo-coding, for a geographical location.

Code Set:

  • No option list available - N/A
Additional Post-school Accomplishments

Additional Post-school Accomplishments

Source: Handbooks
Notable post-school activities and accomplishments other than information about employment, education, and military service (e.g., elective offices held and books published).

Code Set:

  • No option list available - N/A
Additional Special Health Needs, Information, or Instructions

Additional Special Health Needs, Information, or Instructions

Source: Handbooks
The description or detailed specific instructions (beyond what has already been included) regarding an individual''s medical or dental treatment as directed by the individual or his or her parents/guardian, or health care provider.

Code Set:

  • No option list available - N/A
Address Type

Address Type

Source: Handbooks
The type of address listed for an individual or organization.

Code Set:

  • Employer's address - N/A
  • Employment address - N/A
  • Mailing address - N/A
  • Other home address - N/A
  • Physical location address - N/A
Admission Date

Admission Date

Source: Handbooks
The month, day, and year on which a student is admitted to a school or an educational institution.

Code Set:

  • No option list available - N/A
Admission Status

Admission Status

Source: Handbooks
The status given to a student when he or she is admitted to a school or an educational institution.

Code Set:

  • Exchange student - A student from a country outside of the United States or its outlying areas who is temporarily enrolled in classes or a course of study at a school or educational institution in the United States.
  • Guest student - A student attending a school or educational institution on a full-time basis other than the school of his or her regular enrollment.
  • Other - N/A
  • Probationary student (academic) - A student who does not meet all of the prerequisites for status as a regular student because of academic reasons (e.g., the student may have failed to achieve prescribed academic levels or meet accepted standardized test scores).
  • Probationary student (attendance) - A student who does not meet all of the prerequisites for status as a regular student because of attendance reasons (e.g., the student has failed to comply with prescribed school attendance standards).
  • + 3 More Codes...
Alias

Alias

Source: Handbooks
An assumed name, or a name by which an individual is otherwise known.

Code Set:

  • No option list available - N/A
Allergy Alert

Allergy Alert

Source: NEDM
An indication that the individual has a severe allergy.

American Indian or Alaska native

American Indian or Alaska native

Source: Handbooks
A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment.

Code Set:

  • No - N/A
  • Yes - N/A
Amount of Activity Involvement

Amount of Activity Involvement

Source: Handbooks
An indication of the degree to which the individual is involved in the activity (e.g., number of hours per week).

Code Set:

  • No option list available - N/A
Amount of Non-school Activity Involvement

Amount of Non-school Activity Involvement

Source: Handbooks
An indication of the degree to which the student is involved in the activity (e.g., number of hours per week).

Code Set:

  • No option list available - N/A
Apartment/Room/Suite Number

Apartment/Room/Suite Number

Source: Handbooks
The apartment, room, or suite number of an address.

Code Set:

  • No option list available - N/A
Asian

Asian

Source: Handbooks
A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

Code Set:

  • No - N/A
  • Yes - N/A
Assignment

Assignment

Source: Handbooks
The name or description of the assignment.

Code Set:

  • No option list available - N/A
Assignment Finish Date

Assignment Finish Date

Source: Handbooks
The month, day, and year that the assignment is finished by students.

Code Set:

  • No option list available - N/A
Assignment Number of Attempts

Assignment Number of Attempts

Source: Handbooks
The number of attempts allowed by an instructor on an assignment or taken by a student to complete the assignment.

Code Set:

  • No option list available - N/A
Assignment Type

Assignment Type

Source: Handbooks
The type of work assigned.

Code Set:

  • Other - N/A
  • Project - N/A
  • Quiz - N/A
  • Reading - N/A
  • Speech/presentation - N/A
  • + 4 More Codes...
Assignment/Activity Points Possible

Assignment/Activity Points Possible

Source: Handbooks
The number of possible points for an assignment/activity.

Code Set:

  • No option list available - N/A
At-Risk Status

At-Risk Status

Source: NEDM
An indication that the student possesses characteristics that put them at-risk in achievement or educational attainment.

Code Set:

  • No - N/A
  • Yes - N/A
Attendance Description

Attendance Description

Source: Handbooks
A description of the attendance status.

Code Set:

  • No option list available - N/A
Attendance Status Time

Attendance Status Time

Source: Handbooks
An indication of the time of day the attendance status place.

Code Set:

  • No option list available - N/A
Awaiting Initial Evaluation for Special Education

Awaiting Initial Evaluation for Special Education

Source: NEDM
An indication that the student has been referred for evaluation for Special Education, but has not yet been evaluated.

Code Set:

  • No - N/A
  • Yes - N/A
Birthdate

Birthdate

Source: Handbooks
The month, day, and year on which an individual was born.

Code Set:

  • No option list available - N/A
Black or African American

Black or African American

Source: Handbooks
A person having origins in any of the black racial groups of Africa. Terms such as "Haitian" or "Negro" can be used in addition to "Black or African American."

Code Set:

  • No - N/A
  • Yes - N/A
Boarding Status

Boarding Status

Source: Handbooks
The status of a student in relation to campus housing during the school year.

Code Set:

  • Five (5) days per week - N/A
  • Intermittent - N/A
  • Not boarding - N/A
  • Other - N/A
  • Seven (7) days per week - N/A
Born Outside of the U.S.

Born Outside of the U.S.

Source: Handbooks
An indication that an individual was born outside of the 50 states, the District of Columbia, and the outlying areas (e.g., territories, embassies, military bases, etc.).

Code Set:

  • No - N/A
  • Unknown - N/A
  • Yes - N/A
Building/Site Number

Building/Site Number

Source: Handbooks
The number of the building on the site, if more than one building shares the same address.

Code Set:

  • No option list available - N/A
Bus Route ID

Bus Route ID

Source: Handbooks
A unique number or alphanumeric code assigned to the bus route.

Code Set:

  • No option list available - N/A
Bus Stop Arrival Time

Bus Stop Arrival Time

Source: Handbooks
The time that the bus will stop at the bus stop.

Code Set:

  • No option list available - N/A
Bus Stop Description

Bus Stop Description

Source: Handbooks
The description of the bus stop. It may include a designation of the area or a general name used to label the bus stop.

Code Set:

  • No option list available - N/A
Bus Stop Distance

Bus Stop Distance

Source: Handbooks
The distance between the student''s address and the bus stop where they are picked up and/or dropped off.

Code Set:

  • No option list available - N/A
Bus Stop from School ID

Bus Stop from School ID

Source: Handbooks
A unique number or alphanumeric code assigned to the bus stop the student uses to leave school.

Code Set:

  • No option list available - N/A
Bus Stop to School Distance

Bus Stop to School Distance

Source: Handbooks
The distance between the bus stop where a student is picked up and/or dropped off and the school.

Code Set:

  • No option list available - N/A
Bus Stop to School ID

Bus Stop to School ID

Source: Handbooks
A unique number or alphanumeric code assigned to the bus stop the student uses to go to school.

Code Set:

  • No option list available - N/A
Career and Technical Education Completer

Career and Technical Education Completer

Source: NEDM
Indicated a student who reached a state–defined threshold of vocational education and who attained a high school diploma or its recognized state equivalent or GED.

Code Set:

  • No - N/A
  • Yes - N/A
Career Objectives

Career Objectives

Source: Handbooks
A student''s occupational plan or aspirations. (Note: The Bureau of Labor Statistics maintains a website of the Standard Occupational Classification (SOC) System. The option set uses the SOC''s broad occupation categories. To see the list of detailed occupations see http://stats.bls.gov/soc/home.htm).

Code Set:

  • Advertising, Marketing, Promotions, Public Relations, and Sales Managers - Advertising, Marketing, Promotions, Public Relations, and Sales Managers
  • Agricultural Workers - Agricultural Workers
  • Air Transportation Workers - Air Transportation Workers
  • Animal Care and Service Workers - Animal Care and Service Workers
  • Architects, Surveyors, and Cartographers - Architects, Surveyors, and Cartographers
  • + 92 More Codes...
Change in Developmental Status

Change in Developmental Status

Source: Handbooks
As measured by appropriate diagnostic instruments and procedures, change in the delay a child demonstrates.

Code Set:

  • Adaptive development delay - N/A
  • Cognitive development delay - N/A
  • Communication development delay - N/A
  • No delay, needs follow-up - N/A
  • None - N/A
  • + 3 More Codes...
Citizenship Status

Citizenship Status

Source: Handbooks
The description that best identifies the status of an individual's citizenship and/or residency in the United States.

Code Set:

  • Dual national - An individual who is a citizen of one or more countries in addition to the United States
  • Non-resident alien - An individual who has been admitted temporarily to the United States as a non-immigrant, but is not a citizen, including those granted student visas solely for the purpose of study (e.g., alien students).
  • Other - N/A
  • Resident alien - An individual who has been admitted to the United States for permanent residency, but is not a citizen of the United States.
  • United States Citizen - An individual who is a citizen of only the United States regardless of how this status was acquired.
City

City

Source: Handbooks
The name of the city in which an address is located.

Code Set:

  • No option list available - N/A
City of Birth

City of Birth

Source: Handbooks
The name of the city in which an individual was born.

Code Set:

  • No option list available - N/A
Class Attendance Status

Class Attendance Status

Source: Handbooks
The status of a student's attendance in class.

Code Set:

  • Absent - A student is absent if he or she is not physically present on school grounds and is not participating in instruction or instruction-related activities at an approved off-grounds location.
  • Early departure - A student leaves school before the official close of the school's daily session. Reasons may include a special activity for curricular enrichment, doctor's appointment, and family emergency. State, local, and school regulations may distinguish excused and unexcused early departures. When officially approved on a regular basis, early departures immediately prior to the close of the session are considered to be released time.
  • Excused absence - A student is not present at school or at a school-endorsed or sponsored activity, but is temporarily excused from attendance because he or she: 1) is ill and attendance in school would endanger his or her health or the health of others; 2) has an immediate family member who is seriously ill or has died; 3) is observing a recognized religious holiday of his or her faith; or 4) is otherwise excused from school in accordance with board policies.
  • In attendance/present - A student is present if attending an instructional program that has been approved by the school and/or state. Meaning, district or state personnel have deemed the activity to be part of the student''s educational program. It encompasses learning that takes place in a variety of settings outside of the classroom, if such placement has been recognized as part of the student''s approved educational program.
  • Tardy - A student is absent at the time a given class and/or half day of attendance begins but is present before the close of that class or half-day. If a student is counted as absent but attends classes later in the school day, the absence may be changed to tardy.
  • + 1 More Codes...
Class Rank

Class Rank

Source: Handbooks
The academic rank of a student in relation to his or her graduating class (e.g., 1st, 2nd, 3rd).

Code Set:

  • No option list available - N/A
Cohort Year

Cohort Year

Source: Handbooks
The school year in which the student entered the baseline group used for computing completion rates (e.g., high school, program).

Code Set:

  • No option list available - N/A
Community Service Hours

Community Service Hours

Source: Handbooks
The number of hours the student participated in community service.

Code Set:

  • No option list available - N/A
Compulsory Attendance Status at Time of Discontinuing School

Compulsory Attendance Status at Time of Discontinuing School

Source: Handbooks
Information about a student at the time of discontinuing school, recorded in accordance with state or local laws and regulations for compulsory school attendance. This may include information about the student's age, his or her progress, the distance from his or her residence to the school or school bus route, economic needs of his or her family, and employment status as it relates to his or her attendance status.

Code Set:

  • 00996 - No option list available
Condition Onset Date

Condition Onset Date

Source: Handbooks
The month, day, and year of the onset of a condition.

Code Set:

  • No option list available - N/A
Corrective Equipment Prescribed

Corrective Equipment Prescribed

Source: Handbooks
A description of the corrective equipment (e.g., contact lenses, glasses, or hearing aid) that an individual's condition necessitates.

Code Set:

  • No option list available - N/A
Corrective Equipment Purpose

Corrective Equipment Purpose

Source: Handbooks
A description of the reason for or the prescribed use of corrective equipment.

Code Set:

  • No option list available - N/A
Country Code

Country Code

Source: Handbooks
The unique two digit International Organization for Standardization (ISO) code for the country in which an address is located. (Note: A list of countries and codes is currently maintained and updated by the ISO as ISO 3166 on its website: http://www.iso.org/iso/en/prods-services/iso3166ma/index.html.)

Code Set:

  • AD - Andorra
  • AE - United Arab Emirates
  • AF - Afghanistan
  • AG - Antigua and Barbuda
  • AI - Anguilla
  • + 238 More Codes...
Country of Birth Code

Country of Birth Code

Source: Handbooks
The unique two digit International Organization for Standardization (ISO) code for the country in which an individual is born. (Note: A list of countries and codes is currently maintained and updated by the ISO as ISO 3166 on its website: http://www.iso.org/iso/en/prods-services/iso3166ma/index.html.)

Code Set:

  • AD - Andorra
  • AE - United Arab Emirates
  • AF - Afghanistan
  • AG - Antigua and Barbuda
  • AI - Anguilla
  • + 238 More Codes...
Country of Citizenship Code

Country of Citizenship Code

Source: Handbooks
The unique two digit International Organization for Standardization (ISO) code for the country to which an individual acknowledges citizenship. (Note: A list of countries and codes is currently maintained and updated by the ISO as ISO 3166 on its website http://www.iso.org/iso/en/prods-services/iso3166ma/index.html.)

Code Set:

  • AD - Andorra
  • AE - United Arab Emirates
  • AF - Afghanistan
  • AG - Antigua and Barbuda
  • AI - Anguilla
  • + 238 More Codes...
County FIPS (Federal Information Processing Standards) Code

County FIPS (Federal Information Processing Standards) Code

Source: Handbooks
The Federal Information Processing Standards (FIPS) numeric code for the county issued by the National Institute of Standards and Technology (NIST). Counties are considered to be the `first-order subdivisions` of each State and statistically equivalent entity, regardless of their local designations (county, parish, borough, etc.). Counties in different States will have the same code. A unique county number is created when combined with the 2-digit FIPS State Code.

Code Set:

County of Birth

County of Birth

Source: Handbooks
The name of the county, parish, borough, or comparable unit (within a state) in which an individual was born.

Code Set:

  • No option list available - N/A
CTE Concentrator

CTE Concentrator

Source: NEDM
A student who enrolled in a threshold level of vocational education. The threshold level is defined by the state and includes a sequence of courses that provides individuals with the academic and technical knowledge and skills the individuals use to prepare for further education and for careers in current or emerging employment sectors. Most states define a CTE concentrator as a student who has completed three (3) CTE courses, or has completed half (50%) of a sequence of a CTE program.

Code Set:

  • No - N/A
  • Yes - N/A
CTE Participant

CTE Participant

Source: NEDM
A student enrolled in vocational education courses.

Code Set:

  • No - N/A
  • Yes - N/A
Daily Attendance Status

Daily Attendance Status

Source: Handbooks
The status of a student's attendance during a given day while school is in session.

Code Set:

  • Early departure - A student leaves school before the official close of the school's daily session. Reasons may include a special activity for curricular enrichment, doctor's appointment, and family emergency. State, local, and school regulations may distinguish excused and unexcused early departures. When officially approved on a regular basis, early departures immediately prior to the close of the session are considered to be released time.
  • Excused absence - A student is not present at school or at a school-endorsed or sponsored activity, but is temporarily excused from attendance because he or she: 1) is ill and attendance in school would endanger his or her health or the health of others; 2) has an immediate family member who is seriously ill or has died; 3) is observing a recognized religious holiday of his or her faith; or 4) is otherwise excused from school in accordance with board policies.
  • In attendance/present - A student is present if attending an instructional program that has been approved by the school and/or state. Meaning, district or state personnel have deemed the activity to be part of the student''s educational program. It encompasses learning that takes place in a variety of settings outside of the classroom, if such placement has been recognized as part of the student''s approved educational program.
  • Tardy - A student is absent at the time a given class and/or half day of attendance begins but is present before the close of that class or half-day. If a student is counted as absent but attends classes later in the school day, the absence may be changed to tardy.
  • Unexcused absence - A student is not present at school or at a school-endorsed or sponsored activity without acceptable cause, parental knowledge, or authorization from the school administrator or his or her agent.
Day/Evening Status

Day/Evening Status

Source: Handbooks
The status of a student in relation to the time of day that he or she attends the majority of his or her classes, as defined by the educational institution.

Code Set:

  • Afternoon student - A student who attends his or her classes during the afternoon hours.
  • Day student - A student who attends his or her classes during the daytime hours in the morning and afternoon.
  • Evening student - A student who attends his or her classes during the evening hours.
  • Morning student - A student who attends his or her classes during the morning hours.
  • Other - N/A
  • + 1 More Codes...
Days Truant

Days Truant

Source: NEDM
The number of days an individual is absent without an acceptable excuse when school is in session during a given reporting period.

Death Cause

Death Cause

Source: Handbooks
The official cause of an individual's death.

Code Set:

  • No option list available - N/A
Death Date

Death Date

Source: Handbooks
The month, day, and year of an individual's death.

Code Set:

  • No option list available - N/A
Developmental Delay

Developmental Delay

Source: Handbooks
Delays as measured by appropriate diagnostic instruments and procedures.

Code Set:

  • Adaptive development delay - N/A
  • Cognitive development delay - N/A
  • Communication development delay - N/A
  • No delay, needs follow-up - N/A
  • None - N/A
  • + 3 More Codes...
Diagnosis of Causative Factor (Condition)

Diagnosis of Causative Factor (Condition)

Source: Handbooks
An evaluation of the physiological reason for an individual's condition or impairment by a qualified health care provider.

Code Set:

  • No option list available - N/A
Dialect Name

Dialect Name

Source: Handbooks
The name of the specific dialect that an individual uses to communicate.

Code Set:

  • No option list available - N/A
Diploma/Credential Award Date

Diploma/Credential Award Date

Source: Handbooks
The month, day, and year on which the diploma/credential is awarded to a student in recognition of his/her completion of the curricular requirements.

Code Set:

  • No option list available - N/A
Diploma/Credential Type

Diploma/Credential Type

Source: Handbooks
The type of diploma/credential that is awarded to a student in recognition of his/her completion of the curricular requirements.

Code Set:

  • Alternative credential - N/A
  • Certificate of attendance - N/A
  • Certificate of completion - N/A
  • Endorsed/advanced diploma - N/A
  • General Educational Development (GED) credential - N/A
  • + 10 More Codes...
Discontinuing Schooling Reason

Discontinuing Schooling Reason

Source: Handbooks
The primary reason for which a student discontinued schooling or left school before graduation or matriculation.

Code Set:

  • Academic difficulty - An inability to reach or maintain expected educational levels appropriate for the student's age group, measured competence, or grade level.
  • Behavioral difficulty - The student left school voluntarily or involuntarily because of problems in behaviors.
  • Dislike of school experience - The student left school because of an active dislike of one or more aspects of his or her school experiences other than those of an academic or behavioral nature.
  • Economic reasons - The student left school because of economic reasons such as inability to pay school expenses and inability of parents to provide suitable clothing.
  • Employment - The student left school to seek or accept employment, including employment required to support a parent/guardian or other dependents.
  • + 19 More Codes...
Diseases, Illnesses, and Other Health Conditions

Diseases, Illnesses, and Other Health Conditions

Source: Handbooks
An instance in which an individual has contracted a disease, illness, or other health condition (e.g., pregnancy). (Note: The International Classification of Diseases (ICD) is maintained by the World Health Organization. The ICD is revised periodically to incorporate changes in the medical field, the most updated and detailed list of International Statistical Classification of Diseases and Related Health Problems can be found at http://www.who.int/classifications/apps/icd/icd10online).

Code Set:

  • Abnormal findings on diagnostic imaging and in function studies, without diagnosis - N/A
  • Abnormal findings on examination of blood, without diagnosis - N/A
  • Abnormal findings on examination of other body fluids, substances and tissues, without diagnosis - N/A
  • Abnormal findings on examination of urine, without diagnosis - N/A
  • Accidents - N/A
  • + 199 More Codes...
Displacement Status

Displacement Status

Source: Handbooks
An indicator that the student was displaced due to a crisis.

Code Set:

  • No option list available - N/A
Distance From Home to School

Distance From Home to School

Source: Handbooks
The distance between a student's residence and the school measured according to state or local regulations.

Code Set:

  • No option list available - N/A
Dwelling Arrangement

Dwelling Arrangement

Source: Handbooks
An indication of the arrangement or environment in which an individual resides.

Code Set:

  • Boarding house - A private residence in which an individual or his or her family resides and receives one or more meals per day.
  • Cooperative house - A house in which individuals or families are responsible for the financing and administration of living costs, each paying a proportionate amount of expenses and sharing in the maintenance of the house.
  • Crisis shelter - A facility that provides a temporary place to stay for individuals who are unable to return to their own residences due to sexual assault, domestic violence or other problems.
  • Disaster shelter - A facility that provides temporary shelter for individuals whose residences have been made uninhabitable by fire, flood, earthquake, or other major disaster.
  • Family residence - A residence in which an individual lives alone, with his or her birth, adoptive, sponsoring, or guardian family (including relatives), or with roommates.
  • + 10 More Codes...
Dwelling Ownership

Dwelling Ownership

Source: Handbooks
An indication of the type of ownership of a residence in which an individual lives.

Code Set:

  • Other - N/A
  • Owned property - Housing that an individual or the individual's family owns in part (mortgaged) or completely and for which rent is not paid.
  • Public or subsidized housing - Housing owned by the local, state, or federal government that is provided to individuals on a rent-free or reduced-rent basis.
  • Rental property - Housing for which an individual or an individual's family leases and pays rent at some fixed interval for the purpose of accommodation.
Early Intervention Evaluation Process Description/Title

Early Intervention Evaluation Process Description/Title

Source: Handbooks
The process, instrument, or informed clinical opinion used to identify or evaluate an individual''s need for services.

Code Set:

  • No option list available - N/A
Economic Disadvantage Status

Economic Disadvantage Status

Source: Handbooks
An indication of inadequate financial condition of an individual's family, as determined by family income, number of family members/dependents, participation in public assistance programs, and/or other characteristics considered relevant by federal, state, and local policy.

Code Set:

  • No - N/A
  • Yes - N/A
Education Planned

Education Planned

Source: Handbooks
The extent of postsecondary education a student is planning to pursue after graduating from or leaving his or her current school or enrollment.

Code Set:

  • Adult basic education diploma - N/A
  • Associate's degree (two years or more) - N/A
  • Bachelor's (Baccalaureate) degree - N/A
  • Doctoral (Doctor's) degree - N/A
  • First-professional degree - Degree could include D.C., Pharm.D., D.D.S. or D.M.D., Pod.D., M.D., D.V.M., O.D., L.L.B., J.D., D.O., B.D., M.Div., M.H.L., or Rav.
  • + 10 More Codes...
Electronic Mail Address

Electronic Mail Address

Source: Handbooks
The numbers, letters, and symbols used to identify an electronic mail (e-mail) user within the network to which the individual or organization belongs.

Code Set:

  • No option list available - N/A
Electronic Mail Address Type

Electronic Mail Address Type

Source: Handbooks
The type of electronic mail (e-mail) address listed for an individual or organization.

Code Set:

  • Home/personal - N/A
  • Other - N/A
  • Work - N/A
Emergency Factor

Emergency Factor

Source: Handbooks
An identification of a physical or medical condition of potential special significance during an emergency treatment.

Code Set:

  • Allergy, aspirin - N/A
  • Allergy, insect bite - N/A
  • Allergy, iodine - N/A
  • Allergy, multiple - N/A
  • Allergy, penicillin - N/A
  • + 14 More Codes...
End of Term Status

End of Term Status

Source: Handbooks
The nature of the student''s progress at the end of a given school term.

Code Set:

  • Promotion - N/A
  • Retention - N/A
English Language Proficiency Progress/Attainment

English Language Proficiency Progress/Attainment

Source: NEDM
An indication of student progress made by toward English language proficiency.

Code Set:

  • Attained English proficiency - N/A
  • Did not make progress in learning English - N/A
  • Made progress in learning English - N/A
English Proficiency

English Proficiency

Source: Handbooks
An individual's adeptness at English as indicated by: a) reading skills (the ability to comprehend and interpret text); b) listening skills (the ability to understand verbal expressions of the language); c) writing skills (the ability to produce written text with content and format); and d) speaking skills (the ability to use oral language appropriately and effectively).

Code Set:

  • Fluent English speaker - N/A
  • Limited English proficient/English language learner - N/A
  • Native English speaker - N/A
  • Non-English speaking - N/A
  • Redesignated as fluent English proficient - N/A
  • + 1 More Codes...
English Proficiency Level

English Proficiency Level

Source: NEDM
The level of English proficiency demonstrated by students on the English language proficiency test.

Code Set:

  • Not Proficient - N/A
  • Proficient - N/A
Entry Date

Entry Date

Source: Handbooks
The month, day, and year on which an individual enters and begins to receive instructional services in a school or an institution during a given session.

Code Set:

  • No option list available - N/A
Entry Type

Entry Type

Source: Handbooks
The process by which a student enters a school during a given academic session.

Code Set:

  • Original entry into a United States school - A student already residing in the United States enters a school for the first time in the United States or an outlying area.
  • Original entry into a United States school from a foreign country with an interruption in schooling - A student who has recently moved from a foreign country where he or she had not been enrolled in school and enters a school in the United States or an outlying area for the first time.
  • Original entry into a United States school from a foreign country with no interruption in schooling - A student who has recently moved from a foreign country where he or she had been enrolled in school and enters a school in the United States or an outlying area for the first time.
  • Other - N/A
  • Re-entry after a voluntary withdrawal - A student who had previously entered any class in a school and then re-enters the same school after he or she has left school for voluntary reasons (e.g., prolonged illness, temporary disability, or dropping out) during a regular school session.
  • + 15 More Codes...
Entry/Grade Level

Entry/Grade Level

Source: Handbooks
The grade level or primary instructional level at which a student enters and receives services in a school or an educational institution during a given academic session.

Code Set:

  • Adult - N/A
  • Eighth grade - N/A
  • Eleventh Grade - N/A
  • Fifth grade - N/A
  • First grade - N/A
  • + 16 More Codes...
Established IDEA Condition

Established IDEA Condition

Source: Handbooks
A diagnosed physical or mental condition that has a high probability of resulting in developmental delay (e.g., Down Syndrome, Cerebral Palsy, Spina Bifida).

Code Set:

  • None - N/A
  • Other - N/A
Evaluated for Special Education but Not Receiving Services

Evaluated for Special Education but Not Receiving Services

Source: OCR
An indication that the student has been identified to receive Special Education services, but is not yet receiving services.

Code Set:

  • None - N/A
  • Other - N/A
Evaluation Date

Evaluation Date

Source: Handbooks
The month, day, and year on which an individual was evaluated.

Code Set:

  • No option list available - N/A
Evaluation Extension Date

Evaluation Extension Date

Source: Handbooks
Actual date by which evaluation must be completed (for state use in determining timeliness in event that parent and LEA agreed to an extension beyond normal state deadline).

Code Set:

  • No option list available - N/A
Evaluation Location

Evaluation Location

Source: Handbooks
The location where a child''s evaluation was Administered.

Code Set:

  • Ambulatory care center - N/A
  • Child care - N/A
  • Community facility - A building or site belonging to the community and used by an education institution.
  • Early intervention classroom/center - An organized program of at least one hour in duration provided on a regular basis for a group of children; the program is usually directed toward the facilitation of several developmental areas.
  • Home - N/A
  • + 8 More Codes...
Evaluation Parental Consent Date

Evaluation Parental Consent Date

Source: Handbooks
Date parent(s) consented to completion of evaluation of child for program participation.

Code Set:

  • No option list available - N/A
Evaluation Sequence

Evaluation Sequence

Source: Handbooks
An indication of the sequence of the evaluation.

Code Set:

  • Initial evaluation - N/A
  • Other - N/A
  • Review evaluation - N/A
  • Screening evaluation - N/A
Exit/Withdrawal Date

Exit/Withdrawal Date

Source: Handbooks
The month, day, and year of the first day after the date of an individual's last attendance in school (if known), the day on which an individual graduated, or the date on which it becomes known officially that an individual left school.

Code Set:

  • No option list available - N/A
Exit/Withdrawal Status

Exit/Withdrawal Status

Source: Handbooks
An indication as to whether an instance of student exit/withdrawal is considered to be of a permanent or temporary nature.

Code Set:

  • Permanent exit/withdrawal - The student does not expect to return to membership in an educational institution.
  • Temporary exit/withdrawal - The student expects to return to membership in an educational institution.
Exit/Withdrawal Type

Exit/Withdrawal Type

Source: Handbooks
The circumstances under which the student exited from membership in an educational institution.

Code Set:

  • Completed a state-recognized vocational education program - A student who completed a vocational education program and earned a certificate other than a diploma.
  • Completed grade 12, but did not meet all graduation requirements - A student who completed an approved program of study for high school completion, but did not meet all state or district requirements for a diploma (e.g. unable to pass a required graduation examination).
  • Completed school with other credentials - A student who completed a program of study that did not address state diploma requirements and has received a certificate of completion or attendance in lieu of a high school diploma.
  • Completed with a state-recognized equivalency certificate - A student who passed an equivalency examination through an approved program of study.
  • Died or is permanently incapacitated - A student who has died or become permanently incapacitated, either physically or mentally.
  • + 28 More Codes...
Expulsion Cause

Expulsion Cause

Source: Handbooks
The documented reason for expulsion.

Code Set:

  • No option list available - N/A
Expulsion Return Date

Expulsion Return Date

Source: Handbooks
The month, day, and year on which a student is allowed to return to school after an expulsion, as approved by appropriate school authorities.

Code Set:

  • No option list available - N/A
Extension Description

Extension Description

Source: Handbooks
A description of the extension.

Code Set:

  • No option list available - N/A
Family Income Range

Family Income Range

Source: Handbooks
The category which best represents the total combined income during the past 12 months of all members of the family who share financial responsibility in a household. This includes money from jobs, net income from business, farm or rent, pensions, dividends, interest, social security payments and any other money income received by members of the family.

Code Set:

  • $0-2,999 - N/A
  • $100,000 or more - N/A
  • $12,000 to 14,999 - N/A
  • $15,000 to 19,999 - N/A
  • $20,000 to 29,999 - N/A
  • + 10 More Codes...
Family Perceptions of the Impact of Early Intervention Services on the Child

Family Perceptions of the Impact of Early Intervention Services on the Child

Source: Handbooks
The family''s perception on the impact of the early intervention services of the child.

Code Set:

  • No option list available - N/A
Family Public Assistance Status

Family Public Assistance Status

Source: Handbooks
An indication of the type of public assistance received by an individual's household from a welfare agency, whether local, state, federal, or private.

Code Set:

  • Food stamps - A federally-sponsored program administered by the county with the objective of improving the diets of individuals in low-income households by increasing their food purchasing ability. Households receive a coupon allotment that may be used in participating stores to buy food for human consumption and garden seeds and plants to produce food for personal consumption.
  • Medicaid - N/A
  • Other - N/A
  • Temporary Assistance for Needy Families (TANF) - A state income maintenance program with matching federal funds administered by the county that provides basic financial assistance for pregnant women and families in addition to children who are deprived of support or care due to the death, incapacity, unemployment or continued absence of one or both parents/guardians.
  • Women, Infants and Children (WIC) programs - A federally-funded program that provides monthly food supplements and nutrition education for low-income pregnant and postpartum mothers, infants, and children who are in poor health or at health risk because of poor diets.
Federal Program Participant Status

Federal Program Participant Status

Source: NEDM
An indication that the student participated in the federal program during the school year.

Code Set:

  • No - N/A
  • Yes - N/A
Fee Amount

Fee Amount

Source: Handbooks
The amount charged a student for items not covered by tuition for a specified time period while in attendance.

Code Set:

  • No option list available - N/A
Fee Payment Type

Fee Payment Type

Source: Handbooks
The type of charges required of a student for items not covered by tuition for a specified time period while in attendance.

Code Set:

  • Athletic events - N/A
  • Boarding expenses - N/A
  • Books - N/A
  • Driver education (behind-the-wheel) - N/A
  • Equipment - N/A
  • + 9 More Codes...
Financial Assistance Amount

Financial Assistance Amount

Source: Handbooks
The dollar value of financial assistance received by, or made available to, a student under the financial assistance program.

Code Set:

  • No option list available - N/A
Financial Assistance Descriptive Title

Financial Assistance Descriptive Title

Source: Handbooks
The title (or description) of a financial assistance program (e.g., the name of a scholarship).

Code Set:

  • No option list available - N/A
Financial Assistance Qualifier

Financial Assistance Qualifier

Source: Handbooks
The condition for which financial assistance is awarded to a student.

Code Set:

  • Need-based assistance - Funds awarded to a student based on his or her demonstrated financial needs.
  • Non-need based assistance - Funds awarded, regardless of a student's financial status, in recognition of his or her special abilities, talents, interests, or participation in certain programs.
Financial Assistance Source

Financial Assistance Source

Source: Handbooks
The funding source of financial assistance awarded to a student for his or her education.

Code Set:

  • A federal agency - N/A
  • A school or school district outside the state - N/A
  • A state agency - N/A
  • Another school or school district within the state but outside the local education agency - N/A
  • Another school within the local education agency - N/A
  • + 5 More Codes...
Financial Assistance Type

Financial Assistance Type

Source: Handbooks
A designation of the specific category of financial assistance awarded to a student.

Code Set:

  • Assistantship - A type of financial aid in which a student is provided work (e.g., counseling in a residence hall, assisting a faculty member with research, or typing in an administrative office) for a prescribed amount of time in exchange for wages and/or reduced or waived tuition (or other expenses).
  • Grant/scholarship - A type of financial aid that does not require repayment or employment and is usually (but not always) awarded on the basis of need or due to specific skills or characteristics the student possesses.
  • Loan - A type of financial aid that advances funds and is evidenced by a promissory note requiring the recipient to repay the specified amount under prescribed conditions.
  • Other - N/A
  • Other tuition waiver/remittance - Any other type of financial aid in which the student is excused from paying tuition, pays a discounted tuition, or receives compensation to defray educational expenses.
  • + 1 More Codes...
First Entry Date into a US School

First Entry Date into a US School

Source: Handbooks
The month, day, and year of an individual's initial enrollment into a United States school.

Code Set:

  • No option list available - N/A
First Entry Date into State

First Entry Date into State

Source: Handbooks
The month, day, and year of an individual's initial arrival into the state.

Code Set:

  • No option list available - N/A
First Entry Date into the United States

First Entry Date into the United States

Source: Handbooks
The month, day, and year of an individual's initial arrival into the United States in order to establish residency.

Code Set:

  • No option list available - N/A
First Name

First Name

Source: Handbooks
A name given to an individual at birth, baptism, or during another naming ceremony, or through legal change.

Code Set:

  • No option list available - N/A
Former Legal Name

Former Legal Name

Source: Handbooks
A previously recognized legally accepted name that is no longer valid.

Code Set:

  • No option list available - N/A
Full Academic Year Status

Full Academic Year Status

Source: NEDM
An indication whether the student was in membership in the education unit for a full academic year, according to the state definition. The status is associated with a school year.

Code Set:

  • Enrolled for full academic year - N/A
  • Not enrolled for full academic year - N/A
Full-time Equivalent (FTE) Status

Full-time Equivalent (FTE) Status

Source: Handbooks
The actual full-time equivalent of a student's course load (e.g., 0.25, 0.50, 0.75, or 1.00).

Code Set:

  • No option list available - N/A
Full-time/Part-time Status

Full-time/Part-time Status

Source: Handbooks
The status given to a student in relation to the course load that he or she is carrying.

Code Set:

  • Full-time student - A student who is carrying a full course load as determined by the state, local education agency, or educational institution.
  • Part-time student - A student who is carrying less than a full course load as determined by the state, local education agency, or educational institution.
Future Entry Date

Future Entry Date

Source: Handbooks
The month, date, and year on which an individual is anticipated to being receiving instructional services.

Code Set:

  • No option list available - N/A
Generation Code/Suffix

Generation Code/Suffix

Source: Handbooks
An appendage, if any, used to denote an individual's generation in his family (e.g., Jr., Sr., III).

Code Set:

  • No option list available - N/A
Gifted Eligibility Criteria

Gifted Eligibility Criteria

Source: NEDM
State / local code used to determine eligibility for Gifted / Talented program.

Code Set:

  • General Intellectual Aptitude & Specific Academic Aptitude - N/A
  • General Intellectual Aptitude & Technical/Practical Arts - N/A
  • General Intellectual Aptitude & Visual/Performing Arts - N/A
  • General Intellectual Aptitude only - N/A
  • General Intellectual Aptitude, Specific Academic Aptitude, & Technical/Practical Artse - N/A
  • + 11 More Codes...
Grade Earned

Grade Earned

Source: Handbooks
A final indicator of student performance in a class as submitted by the instructor.

Code Set:

  • No option list available - N/A
Graduation Testing Status

Graduation Testing Status

Source: NEDM
An indication of the status of the student with regard to test requirements for graduation.

Code Set:

  • Alternate assessment - N/A
  • Not tested - N/A
  • Tested and awaiting results - N/A
  • Tested and failed - N/A
  • Tested and passed - N/A
Head of Household

Head of Household

Source: Handbooks
The individual with primary responsibility for the maintenance of a residence.

Code Set:

  • Agency official - N/A
  • Foster parent(s) - N/A
  • Institution official - N/A
  • Non-parental relative - N/A
  • Non-relative owner of property - N/A
  • + 6 More Codes...
Health Care History Episode Date

Health Care History Episode Date

Source: Handbooks
The month, day, and year of diagnosis, treatment, or update of any health condition an individual may have experienced.

Code Set:

  • No option list available - N/A
Health Care Plan

Health Care Plan

Source: Handbooks
The description or title of the health care plan by which the individual is covered.

Code Set:

  • No option list available - N/A
Health Condition Progress Report

Health Condition Progress Report

Source: Handbooks
A periodic update on a continuing health concern or medical treatment an individual may be experiencing.

Code Set:

  • No option list available - N/A
Highest Level of Education Completed

Highest Level of Education Completed

Source: Handbooks
The extent of formal instruction an individual has received (e.g., the highest grade in school completed or its equivalent or the highest degree received).

Code Set:

  • 12th grade, no diploma - N/A
  • Adult basic education diploma - N/A
  • Associate's degree (two years or more) - N/A
  • Bachelor's (Baccalaureate) degree - N/A
  • Doctoral (Doctor's) degree - N/A
  • + 27 More Codes...
Hispanic or Latino Ethnicity

Hispanic or Latino Ethnicity

Source: Handbooks
An indication that the individual traces his or her origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race. The term, "Spanish origin," can be used in addition to "Hispanic or Latino."

Code Set:

  • Hispanic or Latino - N/A
  • Non-Hispanic/Latino - N/A
Homeless Primary Nighttime Residence

Homeless Primary Nighttime Residence

Source: EDEN
An indication of the nighttime residence for homeless students.

Code Set:

  • Doubled-up (e.g., living with another family) - N/A
  • Hotels/Motels - N/A
  • Other - N/A
  • Shelters - N/A
  • Unknown - N/A
  • + 1 More Codes...
Homeless Unaccompanied Youth Status

Homeless Unaccompanied Youth Status

Source: EDEN
An indication whether the homeless youth was unaccompanied by a parent, legal guardian or other adult.

Code Set:

  • No - N/A
  • Yes - N/A
Homelessness Status

Homelessness Status

Source: Handbooks
Children and youth who lack a fixed, regular, and adequate nighttime residence. Homeless children and youth include: 1) children and youth who are sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason; are living in motels, hotels, trailer parks, or camping grounds due to the lack of alternative adequate accommodations; are living in emergency or transitional shelters; are abandoned in hospitals; or are awaiting foster care placemen; 2) children and youth who have a primary nighttime residence that is a public or private place not designed for or originally used as a regular sleeping accommodation for human beings; or 3) children and youths who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings. 4) migratory children who qualify as homeless because the children are living in circumstances described in the above. (See Section 103 of the McKinney-Vento Homeless Assistance Act for a more detailed description of this data element).

Code Set:

  • No - N/A
  • Yes - N/A
Honors Description

Honors Description

Source: Handbooks
A description of the type of academic distinctions earned by or awarded to the individual.

Code Set:

  • No option list available - N/A
Hospital Preference

Hospital Preference

Source: Handbooks
The hospital to which an individual prefers to be taken under emergency conditions or, in the case of a minor the hospital to which the parent/guardian prefers the individual to be taken.

Code Set:

  • No option list available - N/A
Identification Code

Identification Code

Source: Handbooks
A unique number or alphanumeric code assigned to a space, room, site, building, individual, organization, program, or institution by a school, school system, a state, or other agency or entity.

Code Set:

  • No option list available - N/A
Identification Procedure

Identification Procedure

Source: Handbooks
The manner by which information about a student's potential need for special services was gathered. This information may suggest, but does not require, that a student receive supplemental services.

Code Set:

  • Education assessment - Use of a test or other assessment method to systematically evaluate a student's knowledge and skills, including language fluency, to determine the academic placement of the student, other than for special education.
  • Health assessment/screening - A comprehensive health evaluation to detect physical conditions that impair or limit a student's functional capacity, other than for special education.
  • Other - N/A
  • Parent/guardian referral - A request by the student's parent/guardian.
  • Self-Referral - The individual identifies themselves as in need.
  • + 3 More Codes...
Identification Results

Identification Results

Source: Handbooks
Information gathered by a qualified evaluator about an individual's need for a special program/service.

Code Set:

  • No option list available - N/A
Identification System

Identification System

Source: Handbooks
A coding scheme that is used for identification and record-keeping purposes by schools, social services, or other agencies to refer to an individual, organization, program, or institution.

Code Set:

  • District-assigned number - N/A
  • Federal identification number - N/A
  • Other - N/A
  • Other federally assigned number - N/A
  • School-assigned number - N/A
  • + 2 More Codes...
IEP Transition Plan

IEP Transition Plan

Source: Handbooks
The post-school transition plan for the student recorded on their Individualized Education Program.

Code Set:

  • None - N/A
  • Postsecondary education or training - N/A
  • Work - N/A
IFSP Goals Met

IFSP Goals Met

Source: Handbooks
Number of IFSP goals a child has met.

Code Set:

  • All - N/A
  • Most - N/A
  • Some - N/A
Illness Type

Illness Type

Source: Handbooks
A description of the specific illness or ailment which causes a student to leave school. (Note: The International Classification of Diseases (ICD) is maintained by the World Health Organization. The ICD is revised periodically to incorporate changes in the medical field, the most updated and detailed list of International Statistical Classification of Diseases and Related Health Problems can be found at http://www.who.int/classifications/apps/icd/icd10online).

Code Set:

  • Abnormal findings on diagnostic imaging and in function studies, without diagnosis - N/A
  • Abnormal findings on examination of blood, without diagnosis - N/A
  • Abnormal findings on examination of other body fluids, substances and tissues, without diagnosis - N/A
  • Abnormal findings on examination of urine, without diagnosis - N/A
  • Accidents - N/A
  • + 199 More Codes...
Immigrant Status

Immigrant Status

Source: Handbooks
An indication that the child is an immigrant, meaning children who are aged 3 through 21; were not born in any State; and have not been attending one or more schools in any one or more States for more than 3 full academic years.

Code Set:

  • No - N/A
  • Yes - N/A
Impact of Early Intervention Services on the Family

Impact of Early Intervention Services on the Family

Source: Handbooks
A description of the impact of the Early Intervention Services including family empowerment.

Code Set:

  • No option list available - N/A
In-school/Post-school Employment Status

In-school/Post-school Employment Status

Source: Handbooks
An indication as to an individual's status as a student when employed.

Code Set:

  • In-school employment - An individual accepts employment while still enrolled in school during a regular term or a vacation period between regular terms.
  • Post-school employment - An individual accepts employment after graduating, completing his or her program of study, or exiting/withdrawing from school.
Individualized Program Date

Individualized Program Date

Source: Handbooks
The month, day, and year on which the status of an individualized program for a student is significantly altered.

Code Set:

  • No option list available - N/A
Individualized Program Date Type

Individualized Program Date Type

Source: Handbooks
An indication of the significance of a date to an individualized program.

Code Set:

  • Development date - N/A
  • Implementation date - N/A
  • Other - N/A
  • Revision date - N/A
  • Tentative revision date - N/A
Individualized Program Type

Individualized Program Type

Source: Handbooks
A designation of the type of program developed for a student.

Code Set:

  • 504 plan - N/A
  • GIEP - Individualized education program for gifted student - N/A
  • Individualized education program (IEP) - A written instructional plan for students with disabilities designated as special education students under the Individuals with Disabilities Education Act (IDEA-Part B) which includes: 1) a statement of present levels of educational performance of a child; 2) a statement of annual goals including short-term instructional objectives; 3) a statement of specific education and related services to be provided and the extent to which the child will be able to participate in regular educational programs; 4) a projected date for initiation and anticipated duration of services; and 5) appropriate objectives, criteria and evaluation procedures and schedules for determining, on at least an annual basis, whether instructional objectives are being achieved.
  • Individualized family service plan (IFSP) - A written plan for providing early intervention services to a child (and his or her family) eligible under the Individuals with Disabilities Education Act (IDEA-Part C).
  • Individualized learning program (ILP) - An instructional plan tailored for an individual student that serves as a framework for achieving both institutional requirements and personal objectives.
  • + 5 More Codes...
Information Source

Information Source

Source: Handbooks
The individual or agency providing information about a student.

Code Set:

  • No option list available - N/A
Initial Language Assessment Status

Initial Language Assessment Status

Source: NEDM
An indication that the student was assessed in the student's native language other than English.

Code Set:

  • No - N/A
  • Yes - N/A
International Code Number

International Code Number

Source: Handbooks
The international code for the telephone number.

Code Set:

  • No option list available - N/A
IP Address

IP Address

Source: NEDM
A numerical identification and logical address that is assigned to devices participating in a computer network utilizing the Internet Protocol for communication between its nodes.

Language Code

Language Code

Source: Handbooks
The code for the specific language or dialect that an individual uses to communicate. (Note: A list of languages and codes is currently maintained and updated by the ISO as ISO 639.2 on its websitehttp://www.iso.org/iso/iso_catalogue.htm).

Code Set:

Language Type

Language Type

Source: Handbooks
An indication of the function and context in which an individual uses a language to communicate.

Code Set:

  • Correspondence language - The language or dialect to be used when sending written communication (e.g., letters, facsimiles, or electronic mail) to an individual.
  • Dominant language - The language or dialect an individual best understands and with which he or she is most comfortable. A person may be dominant in one language in certain situations and another for others.
  • Home language - The language or dialect routinely spoken in an individual's home. This language or dialect may or may not be an individual's native language.
  • Native language - The language normally used by such individual; or in the case of a child or youth, then language normally used by the parents of the child or youth.
  • Other - N/A
  • + 1 More Codes...
Languages Other Than English

Languages Other Than English

Source: Handbooks
An indicator that an individual speaks or uses a language other than English.

Code Set:

  • No - N/A
  • Yes - N/A
Last/Surname

Last/Surname

Source: Handbooks
The name borne in common by members of a family.

Code Set:

  • No option list available - N/A
Last/Surname at Birth

Last/Surname at Birth

Source: Handbooks
The original surname of an individual as identified at birth before any subsequent changes.

Code Set:

  • No option list available - N/A
Length of Placement in Neglected or Delinquent Program

Length of Placement in Neglected or Delinquent Program

Source: NEDM
The number of consecutive days a child is enrolled or placed in a neglected or delinquent program facility.

Code Set:

  • No option list available - N/A
Length of Time Transported

Length of Time Transported

Source: Handbooks
The usual time a student spends in a vehicle when riding from his or her transfer point or bus stop to the school (including the subsequent return trip).

Code Set:

  • No option list available - N/A
Life Status

Life Status

Source: Handbooks
The condition of being living or deceased.

Code Set:

  • Deceased - N/A
  • Living - N/A
Limitation Beginning Date

Limitation Beginning Date

Source: Handbooks
The month, day, and year on which an authorized evaluator recommends that the limitation of activity be instituted.

Code Set:

  • No option list available - N/A
Limitation Cause

Limitation Cause

Source: Handbooks
A description of the reason for imposing or allowing the restriction or limitation on an individual's school activities.

Code Set:

  • No option list available - N/A
Limitation Description

Limitation Description

Source: Handbooks
A description of any specific modified activity, including alternative placement (e.g., homebound and special programs) permitted or prescribed for an individual.

Code Set:

  • No option list available - N/A
Limitation Ending Date

Limitation Ending Date

Source: Handbooks
The month, day, and year on which an authorized evaluator recommends that the limitation of activity be disregarded.

Code Set:

  • No option list available - N/A
Limited English Proficiency Status

Limited English Proficiency Status

Source: Handbooks
An individual who was not born in the United States or whose native language is a language other than English; who is a Native American or Alaska Native, or native resident of the outlying areas; and who comes from an environment where a language other than English has had a significant impact on the individual's level of English language proficiency; or who is migratory, whose native language is other than English and who comes from an environment where a language other than English is dominant; and whose difficulties in speaking, reading, writing, or understanding the English language may be sufficient to deny the individual the ability to meet the State's proficient level of achievement on State assessments described in section 1111(b)(3); the ability to successfully achieve in classrooms where the language of instruction is English; or the opportunity to participate fully in society. (See Title IV of the Elementary and Secondary Education Act for a more detailed description of this data element).

Code Set:

  • No - N/A
  • Yes - N/A
Marital Status

Marital Status

Source: Handbooks
The condition of an individual with regard to marriage.

Code Set:

  • Legally separated - N/A
  • Married - N/A
  • Not married - Not married including never married, legally divorced, widowed, or marriage annulled.
Marking Period

Marking Period

Source: Handbooks
The name or description of the marking period (e.g., fall, first marking period).

Code Set:

  • No option list available - N/A
Maternal Last Name

Maternal Last Name

Source: Handbooks
The last name of the female parent.

Code Set:

  • No option list available - N/A
Medical Laboratory Procedure Results

Medical Laboratory Procedure Results

Source: Handbooks
Significant or relevant conclusions drawn by qualified personnel about an individual's medical condition based on information gained from medical laboratory procedures.

Code Set:

  • No option list available - N/A
Medical Treatment

Medical Treatment

Source: Handbooks
A medical procedure (including surgery) an individual has undergone which might or does affect his or her school performance.

Code Set:

  • No option list available - N/A
Medical Waiver

Medical Waiver

Source: Handbooks
The description or special notation, if, for any reason, an individual has been granted a waiver and is not required to submit to certain medical examinations or treatments.

Code Set:

  • No option list available - N/A
Middle Initial

Middle Initial

Source: Handbooks
The first letter of the secondary name given to an individual at birth, baptism, or during another naming ceremony.

Code Set:

  • No option list available - N/A
Middle Name

Middle Name

Source: Handbooks
A secondary name given to an individual at birth, baptism, or during another naming ceremony.

Code Set:

  • No option list available - N/A
Migrant Certificate of Eligibility (COE) Status

Migrant Certificate of Eligibility (COE) Status

Source: Handbooks
An indication as to whether a migrant student has completed the COE, which records, usually on a single form, all eligible students in a family who arrived on the same date in the same state or district where the student, parent, guardian, or spouse, obtained or sought qualifying agricultural or fishing work.

Code Set:

  • Certificate of eligibility completed - N/A
  • Certificate of eligibility not completed - N/A
Migrant Classification Subgroup

Migrant Classification Subgroup

Source: Handbooks
An indication of the status of a migrant student, as further specified by the migratory pattern (e.g., interstate or intrastate) and industry (e.g., agriculture or fishing) by which his or her family is influenced.

Code Set:

  • Currently migratory agricultural - N/A
  • Currently migratory fishing - N/A
  • Formerly migratory agricultural - N/A
  • Formerly migratory fishing - N/A
  • Not migratory - N/A
Migrant Continuation of Services

Migrant Continuation of Services

Source: Handbooks
An indication of whether the student is being provided services in accordance with one of the following Continuation of Services provisions: 1) a child who ceases to be a migratory child during a school term shall be eligible for services until the end of such term; 2) a child who is no longer a migratory child may continue to receive services for one addiional school year, but only if comparable services are not available through other programs; 3) secondary school students who were eligible for services in secondary school may continue to be served through credit accrual programs until graduation.

Code Set:

  • No - N/A
  • Yes - N/A
Migrant Last Qualifying Arrival Date (QAD)

Migrant Last Qualifying Arrival Date (QAD)

Source: Handbooks
The month, day, and year on which the family unit or the student (where the student is the worker) arrived at the place where qualifying work was sought. For interstate migrant students (students who moved from one state to another), this is the date they arrived in the state. For intrastate migrant students (students who moved from one school district or, if the state has only one school district, from one school administrative area to another), this is the date they arrived in the school district or school administrative area.

Code Set:

  • No option list available - N/A
Migrant Last Qualifying Move (LQM) Date

Migrant Last Qualifying Move (LQM) Date

Source: Handbooks
The month, day, and year on which a migrant student last moved, based on the Certificate of Eligibility. This date may also be identified as the Qualifying Arrival Date (QAD).

Code Set:

  • No option list available - N/A
Migrant Priority for Services

Migrant Priority for Services

Source: Handbooks
An indication of whether the migrant student has been identified as having met the priority for services requirements: 1) is failing, or most at risk of failing, to meet the state's challenging academic content and student achievement standards, and 2) whose education has been interrupted during the regular school year.

Code Set:

  • No - N/A
  • Yes - N/A
Migrant QAD from City

Migrant QAD from City

Source: Handbooks
The city from which the migrant student made a qualifying move.

Code Set:

  • No option list available - N/A
Migrant QAD from Country

Migrant QAD from Country

Source: Handbooks
The country from which the migrant student made a qualifying move.

Code Set:

  • No option list available - N/A
Migrant QAD from State

Migrant QAD from State

Source: Handbooks
The state from which the migrant student made a qualifying move.

Code Set:

  • No option list available - N/A
Migrant QAD to City

Migrant QAD to City

Source: Handbooks
The city in which the new school district was located when the migrant student's qualifying move occurred.

Code Set:

  • No option list available - N/A
Migrant QAD to State

Migrant QAD to State

Source: Handbooks
The state in which the new school district was located when the migrant student's qualifying move occurred.

Code Set:

  • No option list available - N/A
Migrant Qualifying Work Type

Migrant Qualifying Work Type

Source: Handbooks
The type of qualifying agricultural or fishing activity the migrant student and/or the migrant student's family performs.

Code Set:

  • Processing - N/A
  • Production - N/A
Migrant Residency Date

Migrant Residency Date

Source: Handbooks
The month, day, and year on which a migrant student entered the school district. The residency date and the qualifying arrival date (QAD) are the same only if the most current move enables the worker to obtain or seek qualifying agricultural or fishing employment. A subsequent move for a reason other than obtaining qualifying work would create a new residency date, but would not change the qualifying arrival date. The residency date is always the same as or after the date of the qualifying arrival date.

Code Set:

  • No option list available - N/A
Migrant Service Type

Migrant Service Type

Source: NEDM
The types of services received by migrant children funded by a migrant education program (MEP), inlcuding instructional services and counseling or support services categories.

Code Set:

  • Counseling service - Support
  • High school credit accrual (Grades 9-12 only) - Instruction
  • Mathematics instruction - Instruction
  • Reading instruction - Instruction
  • Support service - Support
Migrant Status

Migrant Status

Source: Handbooks
An indication that an individual, or a parent/guardian accompanying an individual, maintains primary employment in one or more agricultural or fishing activities on a seasonal or other temporary basis and establishes a temporary residence for the purposes of such employment.

Code Set:

  • No - N/A
  • Yes - N/A
Migrant to Join Date

Migrant to Join Date

Source: Handbooks
The month, day, and year on which the student moved, which is either before or after the date the parent, guardian, or spouse moved to seek qualifying work. When the student's move precedes the worker's move, the qualifying arrival and residency dates are the date the worker arrived. When the student's move follows the worker's move, the qualifying arrival and residency dates are the date the student arrived. As a rule of thumb, the student's move should be within a year of the worker's move.

Code Set:

  • No option list available - N/A
Migratory Status

Migratory Status

Source: Handbooks
An indication that an individual, or a parent/guardian accompanying an individual, maintains primary employment in one or more agricultural or fishing activities on a seasonal or other temporary basis and establishes a temporary residence for the purposes of such employment.

Code Set:

  • No - N/A
  • Yes - N/A
Military Service Experience

Military Service Experience

Source: Handbooks
A description of military experience and special training a student acquired while in the service.

Code Set:

  • No option list available - N/A
Minor/Adult Status

Minor/Adult Status

Source: Handbooks
A person's status in relation to legal adulthood as specified by state law.

Code Set:

  • Emancipated minor - An individual who has not reached a specified minimum age of adulthood, but is free (emancipated) from parental control as a result of a court ruling and therefore may be exempt from the provisions of compulsory school attendance.
  • Legal adult - An individual who has reached a specified minimum age of adulthood.
  • Legal minor - An individual who has not reached a specified minimum age of adulthood.
Multiple Birth Status

Multiple Birth Status

Source: Handbooks
An individual is a twin, triplet, etc.

Code Set:

  • No - N/A
  • Yes - N/A
Name of Country

Name of Country

Source: Handbooks
The name of the country in which an address is located.

Code Set:

  • No option list available - N/A
Name of Country of Birth

Name of Country of Birth

Source: Handbooks
The name of the country in which an individual was born.

Code Set:

  • No option list available - N/A
Name of Country of Citizenship

Name of Country of Citizenship

Source: Handbooks
The name of the country to which an individual acknowledges citizenship.

Code Set:

  • No option list available - N/A
Name of County

Name of County

Source: Handbooks
The name of the county, parish, borough, or comparable unit (within a state) in which an address is located.

Code Set:

  • No option list available - N/A
Name of Institution

Name of Institution

Source: Handbooks
The full, legally accepted or popularly accepted name of the institution.

Code Set:

  • No option list available - N/A
Name of Language

Name of Language

Source: Handbooks
The name of the specific language or dialect that an individual uses to communicate.

Code Set:

  • No option list available - N/A
Name of State

Name of State

Source: Handbooks
The name of the state (within the United States) or outlying area in which an address is located.

Code Set:

  • No option list available - N/A
Name of State of Birth

Name of State of Birth

Source: Handbooks
The name of the state (within the United States) or extra-state jurisdiction in which an individual was born.

Code Set:

  • No option list available - N/A
National/Ethnic Origin Subgroup

National/Ethnic Origin Subgroup

Source: Handbooks
The national or ethnic subgroup of a person other than "American." Examples for Asian include: Chinese, Japanese, Korean, Filipino, Vietnamese, or Asian Indian. For Native Hawaiian or Other Pacific Islander, examples include: Samoan, Hawaiian, or Guamanian. For Hispanics, examples include: Puerto Rican, Mexican-American, Cuban, Argentinean, Dominican, Colombian, Nicaraguan, Salvadoran, or Spaniard. Tribal registration could be listed for Alaska Natives or American Indians (e.g., Navajo).

Code Set:

  • No option list available - N/A
Native Hawaiian or Other Pacific Islander

Native Hawaiian or Other Pacific Islander

Source: Handbooks
A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

Code Set:

  • No - N/A
  • Yes - N/A
NCLB Title 1 School Choice Eligible

NCLB Title 1 School Choice Eligible

Source: NEDM
The student was eligible to transfer to another school under the provisions for public school choice in accordance with Title I, Part A, Section 1116.

Code Set:

  • No - N/A
  • Yes - N/A
NCLB Title 1 School Choice Offered

NCLB Title 1 School Choice Offered

Source: NEDM
The student applied to transfer to another public school under Title I, Part A, Section 1116, the public school choice provisions, and was offered the opportunity to transfer by his/her LEA.

Code Set:

  • No - N/A
  • Yes - N/A
NCLB Title 1 School Choice Transfer

NCLB Title 1 School Choice Transfer

Source: NEDM
The student transferred to another school under the provisions for public school choice in accordance with Title I, Part A, Section 1116.

Code Set:

  • No - N/A
  • Yes - N/A
Neglected or Delinquent Below Grade Level Status

Neglected or Delinquent Below Grade Level Status

Source: NEDM
An indication of whether the student tested below grade level for the academic subject (reading or mathematics) upon entry into the Neglected or Delinquent program or facility.

Code Set:

  • No - N/A
  • Yes - N/A
Neglected or Delinquent Pre-test and Post-test Status

Neglected or Delinquent Pre-test and Post-test Status

Source: NEDM
An indication that the student served by the Neglected or Delinquent program participated in both pre-test and post-test for academic performance in reading or math within the reporting year.

Code Set:

  • No - N/A
  • Yes - N/A
Neglected or Delinquent Program Placement Duration Status

Neglected or Delinquent Program Placement Duration Status

Source: NEDM
An indication that the student was placed in neglected or delinquent program facility for at least 90 consecutive calend days during a calendar year, July 1 through June 30.

Code Set:

  • No - N/A
  • Yes - N/A
Neglected or Delinquent Program Type

Neglected or Delinquent Program Type

Source: NEDM
A designation of the type of neglected or delinquent program under Title I, Part D.

Code Set:

  • Adult corrections - N/A
  • At-risk program - N/A
  • Juvenile corrections - N/A
  • Juvenile detention program - N/A
  • Multiple purpose facility - N/A
  • + 2 More Codes...
Neglected or Delinquent Progress Level

Neglected or Delinquent Progress Level

Source: NEDM
The amount of progress shown in academic subjects (reading and mathematics) by a student served by the Neglected or Delinquent program. For values other than Below Grade, the student is assumed to have taken a pre-test and a post-test that are being compared for progress.

Code Set:

  • Improved half-grade up to one full grade from pre-test to post-test - N/A
  • Improved more than one full grade from pre-test to post-test - N/A
  • Improved up to half-grade from pre-test to post-test - N/A
  • Negative grade-level change from pre-test to post-test - N/A
  • No change in grade-level from pre-test to post-test - N/A
Neglected or Delinquent Status

Neglected or Delinquent Status

Source: NEDM
The student participated in a program for neglected, delinquent, or at-risk students under Title 1, Part D, Subparts 1 and 2.

Code Set:

  • No - N/A
  • Yes - N/A
Nickname

Nickname

Source: Handbooks
A familiar form of a proper name, a descriptive name, or other colloquial name given instead of or in addition to an individual's formal name.

Code Set:

  • No option list available - N/A
Non-course Graduation Requirement Date Met

Non-course Graduation Requirement Date Met

Source: Handbooks
The month, day, and year on which the student met the non-course graduation requirement.

Code Set:

  • No option list available - N/A
Non-course Graduation Requirement Scores/Results

Non-course Graduation Requirement Scores/Results

Source: Handbooks
The results from the student's completion of the non-course graduation requirement (e.g., pass/fail, letter grade, percentage scale, and rank).

Code Set:

  • No option list available - N/A
Non-course Graduation Requirement Type

Non-course Graduation Requirement Type

Source: Handbooks
The type of non-course graduation requirement that the student must meet in order to graduate.

Code Set:

  • Career-related work experience - N/A
  • Other - N/A
  • Service learning/community service - N/A
  • Special skill test - N/A
  • State graduation test - N/A
  • + 1 More Codes...
Non-resident Attendance Rationale

Non-resident Attendance Rationale

Source: Handbooks
The reason that the student attends a school outside of his or her usual attendance area.

Code Set:

  • Attending a private school - The individual is attending an educational institution administered by a non-governmental agency at the early childhood, elementary, or secondary level.
  • Attending an area alternative school - The individual is attending a public elementary or secondary school that: 1) addresses the needs of students which typically cannot be met in a regular school; 2) provides nontraditional education; 3) serves as an adjunct to a regular school; or 4) falls outside of the categories of regular, special program emphasis or vocational/technical education.
  • Attending an area magnet program - The individual is attending an elementary or secondary school program within the public education system that has been designed: 1) to attract students of different racial/ethnic backgrounds for the purpose of reducing, preventing, or eliminating racial isolation; and/or 2) to provide an academic or social focus on a particular theme (e.g., science/math, performing arts, gifted/talented, or foreign language).
  • Attending an area special education school - The individual is attending an early childhood, elementary or secondary school that focuses primarily on special education and adapts the curriculum, materials, or instruction for students accordingly. This may include instruction for any of the following: autism, deaf-blindness, hearing impairment, mental retardation, multiple disabilities, orthopedic impairment, serious emotional disturbance, specific learning disability, speech or language impairment, traumatic brain injury, visual impairment, and other health impairments.
  • Attending an area vocational/technical school - The individual is attending a school that offers a secondary education program available in regular or trade high schools or separate vocational centers or programs that provide formal preparation for semi-skilled, skilled, technical or professional occupations for high school-aged students who have opted to develop or expand their employment opportunities, often in lieu of preparing for college entry. This type of instruction is often referred to as career and technology preparation.
  • + 7 More Codes...
Non-school Activity Beginning Date

Non-school Activity Beginning Date

Source: Handbooks
The month, day, and year on which a student begins participating in a non-school activity.

Code Set:

  • No option list available - N/A
Non-school Activity Description

Non-school Activity Description

Source: Handbooks
A description or title of the non-school activity in which a student participates on a regular basis.

Code Set:

  • No option list available - N/A
Non-school Activity Ending Date

Non-school Activity Ending Date

Source: Handbooks
The month, day, and year on which a student ceases participating in the non-school activity.

Code Set:

  • No option list available - N/A
Non-school Activity Sponsor

Non-school Activity Sponsor

Source: Handbooks
The name of the person or organization sponsoring the activity.

Code Set:

  • No option list available - N/A
Non-school Activity Type

Non-school Activity Type

Source: Handbooks
An indication of the type of non-school activity in which the student is participating.

Code Set:

  • Co-curricular experience - N/A
  • Full-time employment - N/A
  • Internship employment/experience - N/A
  • Other - N/A
  • Other employment - N/A
  • + 9 More Codes...
Nonpromotion Reason

Nonpromotion Reason

Source: Handbooks
The primary reason as to why a staff member determined that a student should not be promoted (or be demoted).

Code Set:

  • Failed to meet testing requirements - The student has failed to achieve minimum state or local performance requirements on a standardized test for promotion to the next grade level.
  • Illness - The student has not received sufficient instructional time necessary to master the skills and content taught in a grade level due to his or her prolonged illness.
  • Immaturity - The student has not displayed the attitudes, understandings, feelings, and skills (with respect to social interactions and expectations) necessary for appropriate development at the next grade level.
  • Inadequate performance - The student has exhibited unsatisfactory performance, progress, or mastery of content.
  • Insufficient credits - The student has failed to earn sufficient credit hours to achieve the minimum state or local requirement for promotion to the next grade level.
  • + 2 More Codes...
Notice of Recommended Educational Placement Date

Notice of Recommended Educational Placement Date

Source: Handbooks
Date the Notice of Recommended Educational Placement was signed and approved by the parent/guardian of the student.

Code Set:

  • No option list available - N/A
Number of Days Absent

Number of Days Absent

Source: Handbooks
The number of days an individual is absent when school is in session during a given reporting period.

Code Set:

  • No option list available - N/A
Number of Days in Attendance

Number of Days in Attendance

Source: Handbooks
The number of days an individual is present when school is in session during a given reporting period.

Code Set:

  • No option list available - N/A
Number of Days of Membership

Number of Days of Membership

Source: Handbooks
The number of days a student is present plus the number of days absent when school is in session during a given reporting period.

Code Set:

  • No option list available - N/A
Number of Dependents

Number of Dependents

Source: Handbooks
The number of persons (minor or adult) for whom an individual provides primary support as defined by the taxing authority.

Code Set:

  • No option list available - N/A
Number of Hours Worked per Weekend

Number of Hours Worked per Weekend

Source: Handbooks
An estimated average number of hours an individual works or expects to work for an employer over a Saturday and Sunday.

Code Set:

  • No option list available - N/A
Number of Hours Worked per Work Week

Number of Hours Worked per Work Week

Source: Handbooks
An estimated average number of hours an individual works or expects to work for an employer between Monday and Friday.

Code Set:

  • No option list available - N/A
Number of Minutes per Week Included

Number of Minutes per Week Included

Source: Handbooks
The number of minutes per week that a student with disabilities is served in a regular classroom with his or her non-disabled peers.

Code Set:

  • No option list available - N/A
Number of Minutes per Week Non-Inclusion

Number of Minutes per Week Non-Inclusion

Source: Handbooks
The number of minutes per week that a student with disabilities is served in a special education setting separate from his or her non-disabled peers.

Code Set:

  • No option list available - N/A
Number of Tardies

Number of Tardies

Source: Handbooks
The number of instances an individual is late during a given reporting period.

Code Set:

  • No option list available - N/A
Overall Diagnosis/Interpretation of Hearing

Overall Diagnosis/Interpretation of Hearing

Source: Handbooks
An appraisal of an individual's hearing, including consideration of both test results and other factors.

Code Set:

  • Mild hearing impairment - An individual who has a hearing loss between 21 and 40 decibels in the better ear.
  • Moderate hearing impairment - An individual who has a hearing loss between 41 and 55 decibels in the better ear.
  • Moderate severe hearing impairment - An individual who has a hearing loss between 56 and 70 decibels in the better ear.
  • No significant hearing impairment - An individual who has no hearing loss, or a loss of less than 20 decibels in the better ear.
  • Profound hearing impairment - An individual who has a hearing loss of 91 decibels or more in the better ear.
  • + 1 More Codes...
Overall Diagnosis/Interpretation of Speech and Language

Overall Diagnosis/Interpretation of Speech and Language

Source: Handbooks
An appraisal of an individual's speech and language, including consideration of both test results and other factors.

Code Set:

  • Articulation disorder - The atypical production of speech sounds characterized by substitutions, omissions, additions or distortions that may interfere with intelligibility.
  • Fluency disorder - An interruption in the flow of speaking characterized by atypical rate, rhythm, and repetitions in sounds, syllables, words, and phrases. This may accompanied by excessive tension, struggle behavior, and secondary mannerisms.
  • Language disorder - Impaired comprehension and/or use of spoken, written, and/or other symbol systems. The disorder may involve the form, content, and/or function language in any combination.
  • No significant speech impairment - The normal range of patterns in speech and language development.
  • Other - N/A
  • + 1 More Codes...
Overall Diagnosis/Interpretation of Vision

Overall Diagnosis/Interpretation of Vision

Source: Handbooks
An appraisal of an individual's vision, including consideration of both test results and other factors.

Code Set:

  • Blind - An individual who is sightless or who has such limited vision that he or she must rely on hearing and touch as a chief means of learning.
  • No significant visual impairment - An individual who does not have visual impairment, muscle imbalance, glaucoma, refractive error, amblyopia, or any other condition that adversely affects his or her educational performance or visual acuity.
  • Partially seeing - An individual who has severely impaired vision but has sufficient residual vision (with correction) to include the perception of printed materials as a means of learning.
  • Slight or mild visual impairment - An individual whose visual acuity measures below normal for his or her age (e.g., below 20/20 on the Snellen scale), or whose vision is impaired in any of its functions, as manifested by imperfect depth perception, faulty muscular action, color blindness, or a limited field of vision (poor peripheral vision or poor central vision). Such impairment, however, is not of the severity as to adversely affect the normal functioning of the individual.
Overall Health Status

Overall Health Status

Source: Handbooks
The state of a child''s physical, mental, and social well-being and not merely the absence of disease or infirmity.

Code Set:

  • Excellent - N/A
  • Fair - N/A
  • Good - N/A
  • Poor - N/A
  • Very good - N/A
Participant Role

Participant Role

Source: Handbooks
The individual''s role in the co-curricular or extra-curricular activity in which the individual is involved (e.g., first chair, trumpet, coach''s assistant, etc.).

Code Set:

  • No option list available - N/A
Participation in School Food Service Programs

Participation in School Food Service Programs

Source: Handbooks
An indication of a student's participation in free, reduced price, full price breakfast, lunch, snack, supper, and milk programs.

Code Set:

  • Free breakfast - N/A
  • Free lunch - N/A
  • Free milk - N/A
  • Free snack - N/A
  • Free supper - N/A
  • + 11 More Codes...
Payment Source(s)

Payment Source(s)

Source: Handbooks
The individual or organization responsible for paying the expenses for the student's education.

Code Set:

  • A federal agency - N/A
  • A school or school district outside the state - N/A
  • A state agency - N/A
  • Another school or school district within the state but outside the local education agency - N/A
  • Another school within the local education agency - N/A
  • + 5 More Codes...
Percentage Ranking

Percentage Ranking

Source: Handbooks
The academic percentage rank of a student in relation to his or her graduating class (e.g., 95%, 80%, 50%).

Code Set:

  • No option list available - N/A
Personal Information Verification

Personal Information Verification

Source: Handbooks
The evidence by which an individual''s name, address, date of birth, etc. is confirmed.

Code Set:

  • Baptismal or church certificate - A form, issued by a church, listing the birthdate and certifying the baptism of a child.
  • Birth certificate - A written statement or form issued by an office of vital statistics verifying the name and birthdate of a child as reported by the physician attending at the birth.
  • Driver's license - An official document issued by a state government agency, usually the department of public safety or the department of motor vehicles, that formally identifies the holder to operate a motor vehicle, with specifications as to the type of vehicle that he or she can operate.
  • Entry in family Bible - An entry in a family Bible on a special page for recording births, marriages, and other vital information about a family.
  • Hospital certificate - A certificate issued by a hospital verifying the name and birthdate of a child.
  • + 10 More Codes...
Personal Title/Prefix

Personal Title/Prefix

Source: Handbooks
An appellation, if any, used to denote rank, placement, or status (e.g., Mr., Ms., Reverend, Sister, Dr., Colonel).

Code Set:

  • No option list available - N/A
Placement Parental Consent Date

Placement Parental Consent Date

Source: Handbooks
Date the parent(s) consented to the proposed placement.

Code Set:

  • No option list available - N/A
Points/Mark Assistance

Points/Mark Assistance

Source: Handbooks
An indication of the points/mark were earned with assistance.

Code Set:

  • No - N/A
  • Yes - N/A
Points/Mark Value

Points/Mark Value

Source: Handbooks
The number of points received. The results can be expressed as a number, percentile, range, level, etc.

Code Set:

  • No option list available - N/A
Points/Mark Value Description

Points/Mark Value Description

Source: Handbooks
The description of the number of points/mark received. Points could be based on the entire assignment or are a certain part of the assignment (i.e., penmanship).

Code Set:

  • No option list available - N/A
Post-school Recognition

Post-school Recognition

Source: Handbooks
The description of honors and recognitions awarded to a former student when he or she pursued an academic or occupational goal.

Code Set:

  • No option list available - N/A
Post-school Training or Education Subject Matter

Post-school Training or Education Subject Matter

Source: Handbooks
The nature of the training or education that a student is planning on, interested in, or will be actively pursuing after graduating from or leaving his or her current school of enrollment.

Code Set:

  • Agricultural business and production - N/A
  • Agricultural sciences - N/A
  • Architecture and related programs - N/A
  • Area, ethnic and cultural studies - N/A
  • Biological sciences/life sciences - N/A
  • + 39 More Codes...
Postal Code

Postal Code

Source: NEDM
A number that identifies each postal delivery area in the United States used as a portion of an address.

Code Set:

  • None - N/A
Preparing for Nontraditional Fields Status

Preparing for Nontraditional Fields Status

Source: NEDM
Student occupation or field of work is one for which individuals from one the student's gender comprise less than 25 percent of individuals employed in the occupation or field of work.

Code Set:

  • No - N/A
  • Yes - N/A
Present Attendance Categories

Present Attendance Categories

Source: Handbooks
The category that describes how the student spends his or her time when attending an instructional program approved by the state and/or school.

Code Set:

  • Present-Disciplinary action, receiving instruction - The student has been removed from the regular instructional setting for disciplinary reasons and is receiving instruction. In-school suspension typically falls within this category, but it also includes out-of-school suspension if instructional services are provided.
  • Present-In school, regular instructional program - The student is in class. This includes attendance at sites other than the school of record if the site is part of the student's regular instructional program approved by the school and/or state.
  • Present-Nontraditional school setting, regular instructional program - The student is engaged in his or her regular instructional program in a nontraditional school setting.
  • Present-Out of school, regular instructional program activity - The student is involved in an activity outside of school that is part of his or her regular instructional program, such as a field trip or work-study. The student is under the direct supervision of school personnel or someone who has been designated to act in place of school personnel.
  • Present-Out of school, school-approved extracurricular or cocurricular activity - The student is outside of school, participating in instruction that is related to, but not part of, the regular curriculum.
Primary Telephone Number Status

Primary Telephone Number Status

Source: Handbooks
An indication that the telephone number should be used as the principal number for an individual or organization.

Code Set:

  • No - N/A
  • Yes - N/A
Program Eligibility Date

Program Eligibility Date

Source: Handbooks
Date student is eligible for beginning the support program(s).

Code Set:

  • No option list available - N/A
Program Eligibility Expiration Date

Program Eligibility Expiration Date

Source: Handbooks
The month, day, and year on which the program expires because of pre-set requirements.

Code Set:

  • No option list available - N/A
Program Eligibility Status

Program Eligibility Status

Source: Handbooks
An indication as to whether an individual is eligible to participate in a special program or receive support services, regardless of whether he or she is actually enrolled and participating. Eligibility is based upon the specific requirements of a given program.

Code Set:

  • Eligible to participate in program - An individual is eligible to participate in a special program or receive support services.
  • Not eligible to participate in program - An individual is not eligible to participate in a special program or receive support services.
Program Exit Reason

Program Exit Reason

Source: Handbooks
The documented or assumed reason a student is no longer being served by a special program.

Code Set:

  • Attempts to contact the parent and/or child were unsuccessful - N/A
  • Completion of IFSP prior to reaching maximum age for Part C - The child has not yet reached maximum age for Part C, has completed his or her IFSP, and no longer requires services under IDEA, Part C.
  • Deceased - N/A
  • Died - The student's name has been removed from school membership rolls because of his or her death.
  • Died or is permanently incapacitated - A student who has died or become permanently incapacitated, either physically or mentally.
  • + 23 More Codes...
Program of Study Relevance

Program of Study Relevance

Source: Handbooks
An indication as to whether the type of work is relevant to a student's current program of study or occupational goal.

Code Set:

  • Peripheral - The work experience is not directly related to a student's current program of study or occupational goal.
  • Relevant - The work experience is pertinent to a student's current program of study or occupational goal.
Program Participation Reason

Program Participation Reason

Source: Handbooks
Identified status or reason that a student needs special or supplemental services.

Code Set:

  • Academic difficulty - An inability to reach or maintain expected educational levels appropriate for the student's age group, measured competence, or grade level.
  • Academic excellence/enrichment - An ability to exceed expected educational levels appropriate for the student's age group, measured competence, or grade level.
  • College admission preparation - A situation in which a student anticipates taking a college admission examination and subsequently participates in a preparation class.
  • Disability - An identified mental or physical impairment that may restrict the student''s opportunities for academic success.
  • Family background - A situation involving the student's family background that requires modification in programs.
  • + 6 More Codes...
Program Placement Date

Program Placement Date

Source: Handbooks
Date student began the support program.

Code Set:

  • No option list available - N/A
Program Plan Date

Program Plan Date

Source: Handbooks
Date the most recent program plan was completed and approved by the team responsible for developing it.

Code Set:

  • No option list available - N/A
Program Plan Effective Date

Program Plan Effective Date

Source: Handbooks
Date by which the plan must be implemented for the student.

Code Set:

  • No option list available - N/A
Progress Toward IFSP Goals and Objectives

Progress Toward IFSP Goals and Objectives

Source: Handbooks
Number of IFSP goals for which a child has demonstrated progress.

Code Set:

  • All - N/A
  • Most - N/A
  • Some - N/A
Promotion Testing Status

Promotion Testing Status

Source: OCR
An indication of the status of the student with regard to test requirements for promotion decisions..

Code Set:

  • Alternate Assessment - N/A
  • Not Tested - N/A
  • Tested and Failed - N/A
  • Tested and Passed - N/A
Promotion Type

Promotion Type

Source: Handbooks
The nature of the student's promotion or progress at the end of a given school term.

Code Set:

  • Accelerated promotion - The practice of promoting a student at a rate more rapid than one grade per year. This may involve a "double promotion" (progress through two grades in one year) or some other arrangement signifying progress at an advanced rate.
  • Continuous promotion - The practice of promoting a student on the basis of chronological age.
  • Other - N/A
  • Probationary promotion - The practice of promoting a student to the next higher grade on a trial basis in order that his or her progress and adjustment be observed for a period of time. Continuation in the higher grade is contingent upon satisfactory progress and adjustment.
  • Regular promotion - The practice of promoting a student at a "regular rate" (e.g., one grade per year or one half-grade per semester).
  • + 2 More Codes...
Public School Residence Status

Public School Residence Status

Source: Handbooks
An indication of the location of an individual's legal residence relative to (within or outside) the boundaries of the public school attended and its administrative unit.

Code Set:

  • Resident of administrative unit and usual school attendance area - The individual's legal residence is within the administrative unit and the attendance area of the school he or she attends.
  • Resident of administrative unit, but of other school attendance area - The individual's legal residence is within the administrative unit, but not within the attendance area of the school he or she attends.
  • Resident of an administrative unit that crosses state boundaries - The individual’s legal residence is in an administrative unit that crosses state boundaries.
  • Resident of another state - The individual’s legal residence is in a state other than the state in which his or her school’s administrative unit resides.
  • Resident of this state, but not of this administrative unit - The individual's legal residence is outside the administrative unit of the school he or she attends.
Qualified Individual with Disabilities Status

Qualified Individual with Disabilities Status

Source: NEDM
The qualified individual is an individual with a disability who, with or without reasonable modifications to rules, policies, or practices, the removal of architectural, communication, or transportation barriers, or the provision of auxiliary aids and services, meets the essential eligibility requirements for the receipt of services or the participation in programs or activities provided by a public entity.

Code Set:

  • No - N/A
  • Yes - N/A
Race

Race

Source: Handbooks
The general racial category which most clearly reflects the individual's recognition of his or her community or with which the individual most identifies. [The way this data element is listed, it must allow for multiple entries so that each individual can specify all appropriate races. An alternative would be to list the options as separate data elements and have a yes/no option for each one].

Code Set:

  • American Indian or Alaska Native - A person having origins in any of the original peoples of North and South America (including Central America), and who maintains cultural identification through tribal affiliations or community recognition.
  • Asian - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, Thailand, and Vietnam.
  • Black or African American - A person having origins in any of the black racial groups of Africa. Terms such as "Haitian" or "Negro" can be used in addition to "Black or African-American."
  • Native Hawaiian or Other Pacific Islander - A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
  • White - A person having origins in any of the original peoples of Europe, North Africa, or the Middle East.
Reason for Non-entrance in School

Reason for Non-entrance in School

Source: Handbooks
The explanation as to why an individual of compulsory school attendance age or of school census age: 1) has never entered school; 2) has not completed his or her high school work in an approved manner at the close of the preceding regular school term; or 3) was not, for some other reason, in school membership at the close of the preceding term or did not enter any local elementary or secondary school for the current regular term.

Code Set:

  • Chose not to accept services - The individual or his or her parent/guardian has decided that he or she should not participate in the educational services offered.
  • Distance from residence to school - The residence of the individual is an excessive distance from any suitable school or school bus route.
  • Home schooling - The individual is receiving educational instruction offered in a home environment, as required by local or state law, for reasons other than health.
  • Not eligible for services - The individual is not eligible to receive services in a public elementary or secondary school in his or her attendance area.
  • Other - N/A
  • + 2 More Codes...
Recognition for Participation or Performance in an Activity

Recognition for Participation or Performance in an Activity

Source: Handbooks
The nature of recognition given to the student for accomplishments in a co-curricular, or extra-curricular activity.

Code Set:

  • Athletic awards - Awards given to a student for athletic achievements in specific areas (e.g., basketball, golf, and water polo).
  • Awarding of units of value - Awards or recognition given to a student for the completion of course or activity requirements in a form of pre-determined set of numeric values.
  • Certificate - Certificate given to a student in recognition of his/her achievements (e.g., an award for perfect attendance during the school year).
  • Citizenship award/recognition - Awards or recognition given to a student for the demonstration of good citizenship (e.g., voluntary community services).
  • Completion of requirement, but no units of value awarded - Recognition of a students completion of the requirement for a course or an activity; no unit of value awarded.
  • + 7 More Codes...
Reevaluation Date

Reevaluation Date

Source: Handbooks
Date students will be reevaluated for continued placement in a support program(s).

Code Set:

  • No option list available - N/A
Referral Cause

Referral Cause

Source: Handbooks
The specific condition or reason indicating that a referral is necessary or advisable (e.g., emotional problems, retarded reading skill development, difficulty with oral communication).

Code Set:

  • No option list available - N/A
Referral Completion Date

Referral Completion Date

Source: Handbooks
The month, day, and year on which an individual is received, evaluated, and examined as a consequence of a referral.

Code Set:

  • No option list available - N/A
Referral Completion Report

Referral Completion Report

Source: Handbooks
The description of the referral.

Code Set:

  • No option list available - N/A
Referral Date

Referral Date

Source: Handbooks
The month, day, and year on which an individual is referred.

Code Set:

  • No option list available - N/A
Referral Purpose

Referral Purpose

Source: Handbooks
The general reason an individual was referred for examination and assistance.

Code Set:

  • Physical, health, sensory, and related conditions - Instances in which an individual is referred for examination and assistance because of physical, health, sensory, and related problems.
  • School work or for intellectual, social, or emotional reasons - Instances in which an individual is referred for diagnosis, assistance, or guidance with respect to his or her school work or for intellectual, social, or emotional reasons.
Related Emergency Needs

Related Emergency Needs

Source: Handbooks
Specification of possible or actual emergency care an individual may require.

Code Set:

  • No option list available - N/A
Released Time

Released Time

Source: Handbooks
The amount of time a school officially and regularly excuses a full-time student for part of a session. This may be for reasons such as need at home, work on special activity, approved employment, high school students taking college courses, religious instruction, and reduced schedule because of physical or emotional condition or doctor's appointments.

Code Set:

  • No option list available - N/A
Religious Affiliation

Religious Affiliation

Source: Handbooks
The religion or religious group (e.g., the specific unified system of religious expression) with which the individual or institution most identifies.

Code Set:

  • Amish - N/A
  • Assembly of God - N/A
  • Baptist - N/A
  • Buddhist - N/A
  • Calvinist - N/A
  • + 24 More Codes...
Religious Consideration

Religious Consideration

Source: Handbooks
A restriction or other considerations for medical treatment because of the doctrines of an individual's religion.

Code Set:

  • No option list available - N/A
Residence after Exiting/Withdrawing from School

Residence after Exiting/Withdrawing from School

Source: Handbooks
The residence of the student immediately after exiting/withdrawing from school for an exit reason other than graduation.

Code Set:

  • Armed services - The student entered the armed services and resides in housing provided or subsidized by the military.
  • New residence of family - The student moved with his or her family to a new residence.
  • New residence of student - The student moved without his or her family to a new residence.
  • No record of residence - There is no record of the student's residence after exiting/withdrawing from school.
  • Non-educational institution - The student entered a non-educational institution. This includes any hospital, sanatorium, convalescent home, orphanage, corrective institution, or other residential institution where a school program is not in operation.
  • + 3 More Codes...
Residence Block Number

Residence Block Number

Source: Handbooks
A number assigned to a particular block of residences.

Code Set:

  • No option list available - N/A
Resource Check Out Date

Resource Check Out Date

Source: Handbooks
The month, day, and year that the resource was taken out of the classroom.

Code Set:

  • No option list available - N/A
Resource Due Date

Resource Due Date

Source: Handbooks
The month, day, and year that the resource is due to be returned to the classroom.

Code Set:

  • No option list available - N/A
Resource Title Checked Out

Resource Title Checked Out

Source: Handbooks
The title of the resource the student took out of the classroom.

Code Set:

  • No option list available - N/A
Responsible District

Responsible District

Source: NEDM
The district responsible for the accountability and reporting of the student.

Code Set:

  • No option list available - N/A
Responsible District Type

Responsible District Type

Source: NEDM
The type of services/instruction the district is responsible for the student.

Code Set:

  • Accountability - N/A
  • Attendance - N/A
  • Funding - N/A
  • Graduation - N/A
  • Individualized education program (IEP) - N/A
  • + 2 More Codes...
Responsible School

Responsible School

Source: NEDM
The school responsible for the accountability and reporting of the student.

Code Set:

  • No option list available - N/A
Routine Health Care Procedure Required at School

Routine Health Care Procedure Required at School

Source: Handbooks
A non-emergency health care procedure (e.g., scoliosis test) or medication administered by a qualified school staff member during the hours of school attendance or while he or she is under the guidance and care of school staff members.

Code Set:

  • No option list available - N/A
Safety Education Status

Safety Education Status

Source: NEDM
An indication that the student has completed safety training.

Code Set:

  • No - N/A
  • Yes - N/A
School Choice Applied Status

School Choice Applied Status

Source: NEDM
An indication the student applied to transfer for the current school year under the public school choice provisions but did not or were unable to transfer or applied and transferred in the current school year under the public school choice provisions or previously applied and transferred under the public school choice provisions and continue to attend the transfer school in the current year.

Code Set:

  • No - N/A
  • Yes - N/A
School Choice Eligible Status

School Choice Eligible Status

Source: Handbooks
An indication the student is eligible to transfer for the current school year under the public school choice provisions or who applied and transferred in the current school year under the public school choice provisions or previously applied and transferred under the public school choice provisions and continue to attend the transfer school in the current year.

Code Set:

  • No - N/A
  • Yes - N/A
School Choice Transfer Status

School Choice Transfer Status

Source: Handbooks
An indication of whether students transferred in or out of the school did so during the school year under the provisions for public school choice in accordance with Title I, Part A, Section 1116.

Code Set:

  • No - N/A
  • Yes - N/A
School District Code of Residence

School District Code of Residence

Source: Handbooks
A unique number or alphanumeric code assigned to the school district of residence.

Code Set:

  • No option list available - N/A
School Food Services Eligibility Status Beginning Date

School Food Services Eligibility Status Beginning Date

Source: Handbooks
The month, day, and year on which the student’s current food services eligibility status went into effect.

Code Set:

  • No option list available - N/A
School Food Services Eligibility Status Determination

School Food Services Eligibility Status Determination

Source: Handbooks
The means by which a student’s eligibility for free or reduced price school food services is determined.

Code Set:

  • Categorical eligibility application - N/A
  • Direct certification - N/A
  • Household size and income application - N/A
  • Other - N/A
School Food Services Eligibility Status Ending Date

School Food Services Eligibility Status Ending Date

Source: Handbooks
The month, day, and year on which the student’s current food services eligibility status will no longer be in effect.

Code Set:

  • No option list available - N/A
School Food Services Participation Basis

School Food Services Participation Basis

Source: Handbooks
The basis on which eligibility for participation in a free or reduced price school food service program is established.

Code Set:

  • Food services site eligibility - N/A
  • Individual student eligibility - N/A
  • Other - N/A
School Health Emergency Action

School Health Emergency Action

Source: Handbooks
An emergency administration of medication, provision of medical procedures, or care for serious injuries (those requiring immediate attention from a health care provider and causing a student to miss more than one-half day of school) a student receives during the hours of school attendance or while he or she is under the guidance and care of school staff members.

Code Set:

  • No option list available - N/A
School ID from which Transferred

School ID from which Transferred

Source: NEDM
The school the student was expected to attend, but from which he or she transferred due to NCLB Choice.

Code Set:

  • No option list available - N/A
Score Interpretation Information

Score Interpretation Information

Source: Handbooks
The type of unusual testing conditions that must be known to properly interpret an individual's test score.

Code Set:

  • Alternative assessment for children with disabilities - N/A
  • Diagnostic only - N/A
  • Experience and diagnostic - N/A
  • Experience only - N/A
  • Nonstandard administration procedure/special accommodations made - N/A
  • + 2 More Codes...
Score Results

Score Results

Source: Handbooks
A meaningful raw score or statistical expression of the performance of an individual. The results can be expressed as a number, percentile, range, level, etc.

Code Set:

  • No option list available - N/A
Screening Administration Date

Screening Administration Date

Source: Handbooks
The month, day, and year on which a child participates in screening activities.

Code Set:

  • No option list available - N/A
Screening Instrument Description/Title

Screening Instrument Description/Title

Source: Handbooks
The description or title of a screening instrument that has been used to identify or evaluate an individual''s need for an evaluation.

Code Set:

  • No option list available - N/A
Screening Location

Screening Location

Source: Handbooks
The place where the child''s screening activities were administered, such as home, hospital, etc.

Code Set:

  • Ambulatory care center - N/A
  • Child care - N/A
  • Community facility - A building or site belonging to the community and used by an education institution.
  • Early intervention classroom/center - An organized program of at least one hour in duration provided on a regular basis for a group of children; the program is usually directed toward the facilitation of several developmental areas.
  • Home - N/A
  • + 8 More Codes...
Section 504 Status

Section 504 Status

Source: NEDM
Individuals with disabilities who are being provided with related aids and services under Section 504 of the Rehabilitation Act of 1973, as amended.

Code Set:

  • No - N/A
  • Yes - N/A
Service Alternatives

Service Alternatives

Source: Handbooks
A professional opinion of an evaluator as to whether corrective or rehabilitative services are required for an individual (e.g., speech therapy) because of his or her condition or impairment.

Code Set:

  • Special assistance needed - The identified condition is believed to require corrective equipment or services.
Service Category

Service Category

Source: NEDM
The type of service, typically designated by a state.

Code Set:

  • Instructional service - N/A
  • Itinerant service - N/A
  • Other - N/A
  • Related service (e.g. speech / language, vision) - N/A
  • Transitional service - N/A
Service Plan Date

Service Plan Date

Source: Handbooks
The month, day, and year on which the status of the service plan for a child is established or significantly altered.

Code Set:

  • No option list available - N/A
Service Plan Meeting Location

Service Plan Meeting Location

Source: Handbooks
The place in which a child''s service plan meeting is held.

Code Set:

  • Ambulatory care center - N/A
  • Child care - N/A
  • Community facility - A building or site belonging to the community and used by an education institution.
  • Early intervention classroom/center - An organized program of at least one hour in duration provided on a regular basis for a group of children; the program is usually directed toward the facilitation of several developmental areas.
  • Home - N/A
  • + 8 More Codes...
Service Plan Meeting Outcome

Service Plan Meeting Outcome

Source: NEDM
A description of the outcome of the meeting.

Service Plan Meeting Participants

Service Plan Meeting Participants

Source: Handbooks
The position titles of individuals who attend the service plan meeting.

Code Set:

  • No option list available - N/A
Service Plan Signature Date

Service Plan Signature Date

Source: Handbooks
The month, day, and year on which the service plan document is signed.

Code Set:

  • No option list available - N/A
Service Plan Signatures

Service Plan Signatures

Source: Handbooks
The position titles of individuals who sign a written service plan.

Code Set:

  • No option list available - N/A
Sex

Sex

Source: Handbooks
The concept describing the biological traits that distinguish the males and females of a species.

Code Set:

  • Female - A woman or a girl.
  • Male - A man or a boy.
Social Security Number (SSN)

Social Security Number (SSN)

Source: Handbooks
The nine-digit number of identification assigned to the individual by the Social Security Administration.

Code Set:

  • No option list available - N/A
Special Accommodation Requirements

Special Accommodation Requirements

Source: Handbooks
Specific requirements needed to accommodate a student's physical needs, which may include special equipment installed in a vehicle or a special arrangement for transportation.

Code Set:

  • No option list available - N/A
Special Diet Considerations

Special Diet Considerations

Source: Handbooks
Any regimen of special or limited food and drink intake chosen voluntarily for medical, religious, or personal reasons, or prescribed for health reasons.

Code Set:

  • No option list available - N/A
Special Education FTE

Special Education FTE

Source: NEDM
Calculated ratio of time the student is in a special ed setting. Values range from 0.00 to 1.00. If the student is in a special ed setting 25% of the time, the value is .25; if 100% of the time, the value is 1.00.

State Abbreviation

State Abbreviation

Source: Handbooks
The abbreviation for the state (within the United States) or outlying area in which an address is located.

Code Set:

  • AK - Alaska
  • AL - Alabama
  • AR - Arkansas
  • AS - American Samoa
  • AZ - Arizona
  • + 54 More Codes...
State FIPS (Federal Information Processing Standards) Code

State FIPS (Federal Information Processing Standards) Code

Source: Handbooks
The Federal Information Processing Standards (FIPS) numeric code for the state.

Code Set:

State of Birth Abbreviation

State of Birth Abbreviation

Source: Handbooks
The abbreviation for the name of the state (within the United States) or extra-state jurisdiction in which an individual was born.

Code Set:

  • AK - Alaska
  • AL - Alabama
  • AR - Arkansas
  • AS - American Samoa
  • AZ - Arizona
  • + 54 More Codes...
State Transportation Aid Qualification

State Transportation Aid Qualification

Source: Handbooks
The qualification status of a student entitling the local education agency to receive state transportation aid.

Code Set:

  • Does not qualify - The local education agency is not eligible to receive transportation aid for the student.
  • Other - N/A
  • Qualifies for regular aid - The local education agency is eligible to receive regular state transportation aid for the student.
  • Qualifies for special education aid - The local education agency is eligible to receive state transportation aid for the student because of disabilities requiring special education.
State-assigned Code for Institution

State-assigned Code for Institution

Source: Handbooks
A unique number or alphanumeric code assigned by the state for the institution.

Code Set:

  • No option list available - N/A
State-assigned County Code

State-assigned County Code

Source: Handbooks
A unique number of alphanumeric code assigned for the county by the state.

Code Set:

  • No option list available - N/A
Street Number/Name

Street Number/Name

Source: Handbooks
The street number and street name or post office box number of an address.

Code Set:

  • No option list available - N/A
Student Program Status

Student Program Status

Source: NEDM
The current status of the student's program participation.

Code Set:

  • Active in program - N/A
  • Eligible for program - N/A
  • Exited program - N/A
  • Not Eligible for program - N/A
  • Other - N/A
  • + 2 More Codes...
Substance Abuse Description

Substance Abuse Description

Source: Handbooks
A description of an instance during which an individual is known to have used licit or illicit drugs (e.g., heroin, amphetamines, barbiturates, prescription drugs, or alcohol) in an amount, frequency, and/or pattern of use that interfered with his or her psychological, physiological, social, and/or academic functioning.

Code Set:

  • No option list available - N/A
Technology Literacy Status in 8th Grade

Technology Literacy Status in 8th Grade

Source: EDEN
An indication of the technology literacy of the student according to the 8th grade assessment.

Code Set:

  • Not technologically literate - N/A
  • Technologically literate - N/A
Telephone Number

Telephone Number

Source: Handbooks
The telephone number including the area code, and extension, if applicable.

Code Set:

  • No option list available - N/A
Telephone Number Type

Telephone Number Type

Source: Handbooks
The type of communication number listed for an individual.

Code Set:

  • Facsimile number - N/A
  • Home phone number - N/A
  • Mobile phone number - N/A
  • Work phone number - N/A
Telephone Status

Telephone Status

Source: Handbooks
A description of preferred communication type or special circumstances which affect communication to an individual, organization, or institution via telephone (e.g., no telephone connection, TTY used, no one available to answer the telephone during certain hours).

Code Set:

  • No option list available - N/A
Title I Instructional Services Received

Title I Instructional Services Received

Source: Handbooks
The category of instructional services received by students in Title I programs.

Code Set:

  • Mathematics - N/A
  • Other - N/A
  • Reading/Language Arts - N/A
  • Science - N/A
  • Social Sciences - N/A
  • + 1 More Codes...
Title I Participation Status

Title I Participation Status

Source: Handbooks
An indication of the type of Title I program, if any, in which the student is participating and served.

Code Set:

  • Local Neglected Program - N/A
  • No participation - N/A
  • Private school student participating - N/A
  • Public Schoolwide Program - N/A
  • Public Targeted Assistance Program - N/A
Title I Supplemental Services: Applied

Title I Supplemental Services: Applied

Source: NEDM
The student applied to receive supplemental educational services under section 1116 of Title 1 during the school year.

Code Set:

  • No - N/A
  • Yes - N/A
Title I Supplemental Services: Eligible

Title I Supplemental Services: Eligible

Source: NEDM
The student is identified as eligible to receive supplemental educational services under section 1116 of Title 1 during the school year.

Code Set:

  • No - N/A
  • Yes - N/A
Title I Supplemental Services: Services Received

Title I Supplemental Services: Services Received

Source: NEDM
The student received supplemental educational services under section 1116 of Title 1 during the school year.

Code Set:

  • No - N/A
  • Yes - N/A
Title I Support Services: Services Received

Title I Support Services: Services Received

Source: NEDM
The student received support services offered to students in Title I programs.

Code Set:

  • Dental and Eye Care - N/A
  • Health - N/A
  • Other - N/A
  • Supporting Guidance/Advocacy - N/A
Title III Immigrant Participant Status

Title III Immigrant Participant Status

Source: NEDM
An indication of whether the student has been identified as an immigrant and participated in a program for immigrant children and youth funded under ESEA Title III.

Code Set:

  • No - N/A
  • Yes - N/A
Title III LEP Participation

Title III LEP Participation

Source: NEDM
An indication of whether the student has been identified as LEP and is served by a program supported by Federal Title III.

Code Set:

  • No - N/A
  • Yes - N/A
Total Cost of Education to Student

Total Cost of Education to Student

Source: Handbooks
The total amount of expenditures required of a student to receive instructional services from an educational institution.

Code Set:

  • No option list available - N/A
Total Distance Transported

Total Distance Transported

Source: Handbooks
The total round-trip distance the student travels between his or her transfer point or bus stop and school (including the subsequent return trip).

Code Set:

  • No option list available - N/A
Total Number in Class

Total Number in Class

Source: Handbooks
The total number of students in the student's graduating class.

Code Set:

  • No option list available - N/A
Transition Meeting Date

Transition Meeting Date

Source: Handbooks
The month, day, and year on which a transition meeting is held.

Code Set:

  • No option list available - N/A
Transition Meeting Location

Transition Meeting Location

Source: Handbooks
The place where a transition meeting is held.

Code Set:

  • Ambulatory care center - N/A
  • Child care - N/A
  • Community facility - A building or site belonging to the community and used by an education institution.
  • Early intervention classroom/center - An organized program of at least one hour in duration provided on a regular basis for a group of children; the program is usually directed toward the facilitation of several developmental areas.
  • Home - N/A
  • + 8 More Codes...
Transition Meeting Location

Transition Meeting Location

Source: NEDM
A description of the outcome of the meeting.

Transition Meeting Outcome

Transition Meeting Outcome

Source: NEDM
A description of the outcome of the meeting.

Transition Meeting Participants

Transition Meeting Participants

Source: Handbooks
The position titles of individuals who attend the transition meeting.

Code Set:

  • No option list available - N/A
Transition Plan Signature

Transition Plan Signature

Source: Handbooks
The position titles of individuals who sign a written transition plan.

Code Set:

  • No option list available - N/A
Transition Plan Signature Date

Transition Plan Signature Date

Source: Handbooks
The month, day, and year on which a written transition plan is signed.

Code Set:

  • No option list available - N/A
Transition Service Description

Transition Service Description

Source: Handbooks
The title (or description) that identifies a particular transition service a child will receive, as listed on the transition plan.

Code Set:

  • No option list available - N/A
Transportation at Public Expense Eligibility

Transportation at Public Expense Eligibility

Source: Handbooks
The eligibility of a student for transportation between home and school at local public expense because of distance, disability, or other reasons.

Code Set:

  • Eligible because of disability - The student is eligible for transportation at public expense because of a sensory, physical, mental, or emotional disability.
  • Eligible because of disability and distance - The student is eligible for transportation at public expense because of a combination of his or her disability and the distance between home and school.
  • Eligible because of distance - The student is eligible for transportation at public expense because of the distance between home and school.
  • Eligible because of hazardous conditions - The student is eligible for transportation at public expense because the route along which he or she must walk is considered to be hazardous for reasons determined by state or local school authorities.
  • Eligible because of program for desegregation or integration - The student is eligible for transportation at public expense because a locally initiated or court mandated program for achieving racial or cultural integration or for ending previous segregation.
  • + 3 More Codes...
Transportation Status

Transportation Status

Source: Handbooks
Information about whether or not a student is transported to and/or from school or receives services, aid, or payment in lieu of transportation.

Code Set:

  • Not transported - The student is not transported between home and school, nor does the student receive any payment or service in lieu of transportation. This includes situations in which the student drives, walks, or rides a bicycle.
  • Other - N/A
  • Provided room, board, or payment in lieu of transportation - The student is provided room, board, and/or payment in lieu of transportation between home and school.
  • Transported at public expense - The student is transported between home and school at public expense: 1) the parent/guardian is reimbursed for transportation directly; 2) the local education agency receives some state transportation aid; or 3) the local education agency assumes all transportation expenses.
  • Transported at reduced public expense - The student is transported between home and school at a reduced fare with the difference in rate subsidized at public expense. This includes situations where the student pays only a portion of the transportation cost to and from school (e.g., reduced rate bus or train tickets).
  • + 1 More Codes...
Tribal or Clan Name

Tribal or Clan Name

Source: Handbooks
A name borne in common by members of a tribe or clan (e.g., the Matai name in Samoa).

Code Set:

  • No option list available - N/A
Tuition Payment Amount

Tuition Payment Amount

Source: Handbooks
Payments, charged on a per-term or annual basis, required of a student for instructional services in a program of study.

Code Set:

  • No option list available - N/A
Tuition Status

Tuition Status

Source: Handbooks
Information indicating the extent of tuition payment required of a student.

Code Set:

  • Full-tuition student - A student who is required to pay for the total amount of tuition and fees for his or her education.
  • Non-tuition student - A student who is not required to pay for tuition and fees for his or her education.
  • Partial-tuition student - A student who is required to pay for part of the total amount of the tuition and fees for his or her education.
Uniform Resource Identifier

Uniform Resource Identifier

Source: NEDM
A Uniform Resource Identifier (URI) consists of a string of characters used to identify or name a resource on the Internet. Such identification enables interaction with representations of the resource over a network (typically the World Wide Web) using specific protocols. URIs are defined in schemes specifying a specific syntax and associated protocols.

Code Set:

  • No option list available - N/A
Unsafe School Choice Offered Status

Unsafe School Choice Offered Status

Source: Handbooks
An indication of whether the student was offered the opportunity to transfer to another school after they were a victim of violence in accordance with Title IX, Part E, Subpart 2, Section 9532.

Code Set:

  • No - N/A
  • Yes - N/A
Unsafe School Choice Status

Unsafe School Choice Status

Source: Handbooks
An indication of whether the student transferred to another school after they were a victim of violence in accordance with Title IX, Part E, Subpart 2, Section 9532.

Code Set:

  • No - N/A
  • Yes - N/A
User/Screen Name

User/Screen Name

Source: NEDM
The name or "handle" used by the compter user to identify themselves.

Code Set:

  • No option list available - N/A
Voting Status

Voting Status

Source: Handbooks
An indication as to whether an individual is registered to vote in public elections.

Code Set:

  • Not eligible to vote - N/A
  • Not registered - N/A
  • Registered - N/A
Ward of the State

Ward of the State

Source: Handbooks
An individual who is legally the responsibility of the state.

Code Set:

  • No - N/A
  • Yes - N/A
White

White

Source: Handbooks
A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

Code Set:

  • No - N/A
  • Yes - N/A
Work Experience Paid

Work Experience Paid

Source: Handbooks
An indication of whether the individual received a salary for work completed.

Code Set:

  • No, a salary was not received - N/A
  • Unknown - N/A
  • Yes, a salary was received - N/A
Work Experience Required

Work Experience Required

Source: Handbooks
An indication of whether the individual's work experience is required for the completion of a program of study or occupational goal.

Code Set:

  • Not required - N/A
  • Required - N/A
  • Unknown - N/A
Work Type

Work Type

Source: Handbooks
A description of the work or occupation in which an individual is currently engaged.

Zip Code

Zip Code

Source: Handbooks
The five or nine digit zip code portion of an address.

Code Set:

  • No option list available - N/A
Zone Number

Zone Number

Source: Handbooks
The number assigned to a geographical area for purposes of census enumeration. For a public school census, this number is generally assigned by the local education agency (LEA).

Code Set:

  • No option list available - N/A