Additional Compensation Type

Source: Handbooks
An indication of the category of income, wages, or benefits an individual receives as compensation for service in compliance with the employment agreement.

Code Set:

• Fringe benefit - N/A
• In-kind compensation - N/A
• Other - N/A
• Supplement pay/compensation - N/A

Advance Pay

Source: Handbooks
The amount paid to an individual prior to services rendered (e.g., deposit).

Code Set:

• No option list available - N/A

Apartment/Room/Suite Number

Source: Handbooks
The apartment, room, or suite number of an address.

Code Set:

• No option list available - N/A

Base Salary or Wage

Source: Handbooks
The salary or wage an individual is paid before deductions (excluding differentials) but including annuities.

Code Set:

• No option list available - N/A

Building/Site Number

Source: Handbooks
The number of the building on the site, if more than one building shares the same address.

Code Set:

• No option list available - N/A

Certification Status

Source: EDEN
An indication that the educator holds the certification required by his or her assignment.

Code Set:

• N - No
• Y - Yes

City

Source: Handbooks
The name of the city in which an address is located.

Code Set:

• No option list available - N/A

Classroom Position

Source: Handbooks
The type of position the staff member holds in the specific class/section.

Code Set:

• Administrative staff - N/A
• Counselor - Guides individuals, families, groups, and communities by assisting them in problem solving, decision making, discovering meaning, and articulating goals related to personal, educational, and career development.
• Instructor of record - N/A
• Intern - N/A
• Non-instructional staff - N/A
• + 7 More Codes...

Compensation Amount

Source: Handbooks
The amount of income, supplemental pay, fringe benefits, or in-kind compensation an individual receives for performance of duties within a position.

Code Set:

• No option list available - N/A

Compensation Description

Source: Handbooks
A description of the compensation (salary, supplemental pay, fringe benefits, in-kind compensation, or other) an individual receives for the position.

Code Set:

• No option list available - N/A

Compensation Eligibility

Source: Handbooks
The maximum amount of income, supplemental pay, fringe benefits, or in-kind compensation an individual is eligible to receive for performance of duties within a position.

Code Set:

• No option list available - N/A

Condition of Employment

Source: Handbooks
Information concerning the employment contract between an individual and an organization.

Code Set:

• No option list available - N/A

Contract Beginning Date

Source: Handbooks
The month, day, and year on which a contract between an individual and a governing authority specifies that employment is to begin (or the date on which the agreement is made valid).

Code Set:

• No option list available - N/A

Contract Days of Service per Year

Source: Handbooks
The number of days per year that an individual is expected to work as outlined specifically in his or her employment agreement.

Code Set:

• No option list available - N/A

Contract Ending Date

Source: Handbooks
The month, day, and year on which a contract between an individual and a governing authority specifies that employment is to end (or the date on which the agreement is no longer valid).

Code Set:

• No option list available - N/A

Contractual Term

Source: Handbooks
The length of the contract under which an individual is employed by an employer.

Code Set:

• Annual year - A contract covering a period of one school or calendar year.
• Continuing - A contract which continues automatically from year to year without action on the part of the governing authority, but which may be terminated through appropriate action by the parties involved.
• Multiyear - A contract covering a period of more than one school or calendar year.
• Other - N/A
• Renewable - A contract which can continue into another contractual period through appropriate action by the parties involved.
• + 1 More Codes...

Country Code

Source: Handbooks
The unique two digit International Organization for Standardization (ISO) code for the country in which an address is located. (Note: A list of countries and codes is currently maintained and updated by the ISO as ISO 3166 on its website: http://www.iso.org/iso/en/prods-services/iso3166ma/index.html.)

Code Set:

• AD - Andorra
• AE - United Arab Emirates
• AF - Afghanistan
• AG - Antigua and Barbuda
• AI - Anguilla
• + 238 More Codes...

County FIPS (Federal Information Processing Standards) Code

Source: Handbooks
The Federal Information Processing Standards (FIPS) numeric code for the county issued by the National Institute of Standards and Technology (NIST). Counties are considered to be the `first-order subdivisions` of each State and statistically equivalent entity, regardless of their local designations (county, parish, borough, etc.). Counties in different States will have the same code. A unique county number is created when combined with the 2-digit FIPS State Code.

Code Set:

• 01001 - Autauga
• 01003 - Baldwin
• 01005 - Barbour
• 01007 - Bibb
• 01009 - Blount
• + 3277 More Codes...

Days of Service Per Week

Source: Handbooks
The average number of days per week that an individual is expected to work as outlined specifically in his or her employment agreement.

Code Set:

• No option list available - N/A

Earning Rates of Pay

Source: Handbooks
The monetary unit of salary compensation an individual is paid for performance of agreed-upon duties.

Code Set:

• No option list available - N/A

Employment Start Date

Source: Handbooks
The month, day, and year on which an individual began self-employment or employment with an organization or institution.

Code Set:

• No option list available - N/A

Employment Status

Source: Handbooks
The condition under which an individual has agreed to serve an employer.

Code Set:

• Contingent upon funding - An individual whose employment is contingent upon continued funding to sustain the position.
• Contractual - An individual who has an employment agreement that specifies the length and type of service.
• Employed or affiliated with outside agency part-time - N/A
• Employed or affiliated with outside organization - An individual who is employed by an outside organization that is providing a service under a contract to or in agreement with a school or agency.
• Non-contractual - An individual who is employed and is subject to continuance by the governing authority without due process.
• + 6 More Codes...

Employment Time Annually

Source: Handbooks
The annual amount/unit of time an individual is employed to perform an assignment for an employer (e.g., 180 days, nine months, ten months, full year).

Code Set:

• No option list available - N/A

First Name

Source: Handbooks
A name given to an individual at birth, baptism, or during another naming ceremony, or through legal change.

Code Set:

• No option list available - N/A

Fringe Benefit Type

Source: Handbooks
An indication of the type of compensation or benefit in a form other than direct wages, provided in whole or in part by an employer to the employee.

Code Set:

• Annual leave - Leave granted an individual for use at his or her discretion (upon pre-approval in many instances) to be taken during the work year. Some or all accumulated annual leave may be carried forward from one year to the next, depending upon the employer's regulations. Organizational policy designates whether annual leave is considered to be exclusive of sick leave.
• Car - N/A
• Child care - N/A
• Compensatory leave time - Leave granted for an individual to take leave time accumulated from overtime or other supplemental work.
• Consolidated Omnibus Budget Reconciliation Act (COBRA) - N/A
• + 45 More Codes...

Full-time Equivalency (FTE)

Source: Handbooks
The ratio between the hours of work expected in a position and the hours of work normally expected in a full-time position in the same setting.

Code Set:

• No option list available - N/A

Full-time Status

Source: Handbooks
An indication of whether an individual is employed for a standard number of hours (as determined by civil or organizational policies) in a week, month, or other period of time.

Code Set:

• Full-time employment - N/A
• Part-time employment - N/A

Generation Code/Suffix

Source: Handbooks
An appendage, if any, used to denote an individual's generation in his family (e.g., Jr., Sr., III).

Code Set:

• No option list available - N/A

Health Care Plan

Source: Handbooks
The description or title of the health care plan by which the individual is covered.

Code Set:

• No option list available - N/A

Hire Date

Source: Handbooks
The month, day, and year on which an individual was hired for a position.

Code Set:

• No option list available - N/A

Hours of Service per Day

Source: Handbooks
The average number of hours per work day that an individual is expected to work as outlined specifically in his or her employment agreement.

Code Set:

• No option list available - N/A

Hours of Service per Week

Source: Handbooks
The average number of hours per week that an individual is expected to work as outlined specifically in his or her employment agreement.

Code Set:

• No option list available - N/A

Identification Code

Source: Handbooks
A unique number or alphanumeric code assigned to a space, room, site, building, individual, organization, program, or institution by a school, school system, a state, or other agency or entity.

Code Set:

• No option list available - N/A

Identification System

Source: Handbooks
A coding scheme that is used for identification and record-keeping purposes by schools, social services, or other agencies to refer to an individual, organization, program, or institution.

Code Set:

• District-assigned number - N/A
• Driver's license number - N/A
• Other - N/A
• Personal identification number - N/A
• Professional certificate or license number - N/A
• + 5 More Codes...

Insurance Coverage

Source: Handbooks
The nature of insurance covering an individual's hospitalization and other health or medical care.

Code Set:

• Non-workplace/personal - N/A
• None - N/A
• Other - N/A
• Workplace - N/A

International Code Number

Source: Handbooks
The international code for the telephone number.

Code Set:

• No option list available - N/A

Last/Surname

Source: Handbooks
The name borne in common by members of a family.

Code Set:

• No option list available - N/A

Leave Payment Status

Source: Handbooks
An indication as to whether an individual receives compensation from the employer during a time of leave.

Code Set:

• With pay - N/A
• Without pay - N/A

Leave Substitution Status

Source: Handbooks
An indication of the type of substitution provided for an individual's job assignment during the period of his/her absence.

Code Set:

• No substitution - N/A
• Substitution by an individual with proof of required credentials - N/A
• Substitution by an individual without proof of required credentials - N/A

Leave Type

Source: Handbooks
An indication of the class or kind of leave for which an employee is eligible to take with approval.

Code Set:

• Administrative - Leave granted an individual for special situations necessitating leave not authorized elsewhere.
• Annual leave - Leave granted an individual for use at his or her discretion (upon pre-approval in many instances) to be taken during the work year. Some or all accumulated annual leave may be carried forward from one year to the next, depending upon the employer's regulations. Organizational policy designates whether annual leave is considered to be exclusive of sick leave.
• Bereavement - Leave granted an individual to be taken upon the death of an immediate family member. With approval of an employer, bereavement period can last for an extended period of time.
• Compensatory leave time - Leave granted for an individual to take leave time accumulated from overtime or other supplemental work.
• Family and medical leave - Leave granted an individual for the following reasons: 1) childbirth and care for the child (maternity/paternity); 2) adoption or placement of a foster child; 3) care for a seriously ill child, spouse or parent; and 4) a serious health condition making the employee unable to perform the duties of his or her job.
• + 8 More Codes...

Maximum Leave Allowed

Source: Handbooks
The maximum number of hours of leave that an individual can accrue during a calendar or fiscal year.

Code Set:

• No option list available - N/A

Middle Initial

Source: Handbooks
The first letter of the secondary name given to an individual at birth, baptism, or during another naming ceremony.

Code Set:

• No option list available - N/A

Middle Name

Source: Handbooks
A secondary name given to an individual at birth, baptism, or during another naming ceremony.

Code Set:

• No option list available - N/A

Name of Country

Source: Handbooks
The name of the country in which an address is located.

Code Set:

• No option list available - N/A

Name of County

Source: Handbooks
The name of the county, parish, borough, or comparable unit (within a state) in which an address is located.

Code Set:

• No option list available - N/A

Name of Institution

Source: Handbooks
The full, legally accepted or popularly accepted name of the institution.

Code Set:

• No option list available - N/A

Name of State

Source: Handbooks
The name of the state (within the United States) or outlying area in which an address is located.

Code Set:

• No option list available - N/A

Overtime Identifier

Source: Handbooks
The amount of time at which an individual begins to earn overtime pay rather than base pay.

Code Set:

• No option list available - N/A

Pay Grade

Source: Handbooks
Identification of the class of an individual's position grouped by salary range.

Code Set:

• No option list available - N/A

Pay Range

Source: Handbooks
The pay rates assigned to a class or group of positions which define the appropriate compensation options.

Code Set:

• No option list available - N/A

Pay Step

Source: Handbooks
An identification of the class of an individual's position within a grade, which is grouped by a salary range.

Code Set:

• No option list available - N/A

Payroll Calculation Cycle

Source: Handbooks
The time element that governs the amount calculated in payroll to an employee.

Code Set:

• No option list available - N/A

Personal Title/Prefix

Source: Handbooks
An appellation, if any, used to denote rank, placement, or status (e.g., Mr., Ms., Reverend, Sister, Dr., Colonel).

Code Set:

• No option list available - N/A

Position or Classification Number

Source: Handbooks
An indication of the level or category of an individual's position as assigned by the employer.

Code Set:

• No option list available - N/A

Position Title

Source: Handbooks
The descriptive name of an individual's position.

Code Set:

• No option list available - N/A

Postal Code

Source: NEDM
A number that identifies each postal delivery area in the United States used as a portion of an address.

Code Set:

• None - N/A

Primary Telephone Number Status

Source: Handbooks
An indication that the telephone number should be used as the principal number for an individual or organization.

Code Set:

• No - N/A
• Yes - N/A

Salary for Overtime

Source: Handbooks
The amount paid to an individual in either a temporary or permanent position for services rendered that are additional to those performed in the normal work period for which he or she is compensated under regular or temporary salary or wage rate.

Code Set:

• No option list available - N/A

Scheduled Work Days Weekly

Source: Handbooks
The specific day(s) of a week that an individual is scheduled to perform for an employer (e.g., Monday, Wednesday, and Friday; Monday to Friday).

Code Set:

• No option list available - N/A

Scheduled Work Months Annually

Source: Handbooks
The specific month(s) of a year that an individual is scheduled to perform for an employer (e.g., September to May; June, and August to December).

Code Set:

• No option list available - N/A

Scheduled Work Time Daily

Source: Handbooks
The specific hours during a day that an individual is scheduled to work for an employer, including a starting and ending work time (e.g., 9:00 A.M. to 6:00 P.M., 1:00 P.M. to 5:00 P.M.).

Code Set:

• No option list available - N/A

Severance Pay

Source: Handbooks
The amount of money, based on last salary, length of service and age, which an employee may be paid when separated involuntarily from an agency, such as during a reduction-in-force. In most cases, an employee is ineligible for severance pay if the separation results from misconduct or if he or she is eligible to retire on an immediate annuity.

Code Set:

• No option list available - N/A

Social Security Number (SSN)

Source: Handbooks
The nine-digit number of identification assigned to the individual by the Social Security Administration.

Code Set:

• No option list available - N/A

State Abbreviation

Source: Handbooks
The abbreviation for the state (within the United States) or outlying area in which an address is located.

Code Set:

• AK - Alaska
• AL - Alabama
• AR - Arkansas
• AS - American Samoa
• AZ - Arizona
• + 54 More Codes...

State FIPS (Federal Information Processing Standards) Code

Source: Handbooks
The Federal Information Processing Standards (FIPS) numeric code for the state.

Code Set:

• 01 - Alabama
• 02 - Alaska
• 04 - Arizona
• 05 - Arkansas
• 06 - California
• + 54 More Codes...

State-assigned County Code

Source: Handbooks
A unique number of alphanumeric code assigned for the county by the state.

Code Set:

• No option list available - N/A

Street Number/Name

Source: Handbooks
The street number and street name or post office box number of an address.

Code Set:

• No option list available - N/A

Supplemental Pay Type

Source: Handbooks
An indication of the type of additional monetary compensation to an individual for his or her performance, position, additional duties or responsibilities, professional development or qualification, or extended time of work.

Code Set:

• Advance skill supplement - N/A
• Assessment - N/A
• Bilingual work - N/A
• Bonus for student performance of class - N/A
• Bonus for student performance of school - N/A
• + 29 More Codes...

Teaching Assignment

Source: Handbooks
The teaching field taught by an individual.

Code Set:

• Accounting - N/A
• Agriculture or natural resources - N/A
• American Indian/Native American studies - N/A
• Anthropology - N/A
• Architecture or environmental design - N/A
• + 92 More Codes...

Telephone Number

Source: Handbooks
The telephone number including the area code, and extension, if applicable.

Code Set:

• No option list available - N/A

Telephone Number Type

Source: Handbooks
The type of communication number listed for an individual.

Code Set:

• Facsimile number - N/A
• Home phone number - N/A
• Mobile phone number - N/A
• Work phone number - N/A

Telephone Status

Source: Handbooks
A description of preferred communication type or special circumstances which affect communication to an individual, organization, or institution via telephone (e.g., no telephone connection, TTY used, no one available to answer the telephone during certain hours).

Code Set:

• No option list available - N/A

Unique Position Number

Source: Handbooks
A unique number that is used for identifying a position within an organization.

Code Set:

• No option list available - N/A

Zip Code

Source: Handbooks
The five or nine digit zip code portion of an address.

Code Set:

• No option list available - N/A