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Common Attributes


Core Entities


Employee Assignment Human Resources (employeeAssignmentHumanResources)


Definitions

Source: NEDM
The association of a person with a position or location.


Relationships

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EntityRelationshipEntity
Employee Assignment Human ResourceshasAssociatedAdministrator
Employee Assignment Human ResourceshasAssociatedEmployee Contract
Employee Assignment Human ResourceshasAssociatedStaff Assignment
Employee Assignment Human ResourceshasAssociatedStaff Member
Employee Assignment Human ResourceshasAssociatedTeacher
Employee Assignment Human ResourcestypeOrganization Association

Attributes

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Address Type

Address Type

Source: Handbooks
The type of address listed for an individual or organization.

Code Set:

  • Employer's address - N/A
  • Employment address - N/A
  • Mailing address - N/A
  • Other home address - N/A
  • Physical location address - N/A
Alias

Alias

Source: Handbooks
An assumed name, or a name by which an individual is otherwise known.

Code Set:

  • No option list available - N/A
American Indian or Alaska Native

American Indian or Alaska Native

Source: Handbooks
A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment.

Code Set:

  • No - N/A
  • Yes - N/A
Apartment/Room/Suite Number

Apartment/Room/Suite Number

Source: Handbooks
The apartment, room, or suite number of an address.

Code Set:

  • No option list available - N/A
Application Date

Application Date

Source: Handbooks
The month, day, and year on which the individual filed the employment application.

Code Set:

  • No option list available - N/A
Application Status

Application Status

Source: Handbooks
An indication of the status of the individual's employment application.

Code Set:

  • Active - N/A
  • Inactive - N/A
Asian

Asian

Source: Handbooks
A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

Code Set:

  • No - N/A
  • Yes - N/A
Assignment Description

Assignment Description

Source: Handbooks
Further description of a staff assignment that fully defines the activity, as necessary. For example, a "teacher" assignment would be defined in terms of the grade levels taught or the types of duties involved (e.g., lead teacher for a class of third graders).

Code Set:

  • No option list available - N/A
Authorized/Insured to Use Organization Vehicles

Authorized/Insured to Use Organization Vehicles

Source: Handbooks
An indication of whether the individual is authorized and/or insured to use the employer's vehicles to conduct official business.

Code Set:

  • No - N/A
  • Yes - N/A
Authorized/Insured to Use Own Vehicles

Authorized/Insured to Use Own Vehicles

Source: Handbooks
An indication of whether the individual is authorized and/or insured to use his or her own vehicles to conduct official business.

Code Set:

  • No - N/A
  • Yes - N/A
Background Check Completion Date

Background Check Completion Date

Source: Handbooks
The month, day, and year on which the examination of the individual's employment and/or other records was completed. This examination is part of the requirements for this position or a credential.

Code Set:

  • No option list available - N/A
Background Check Description

Background Check Description

Source: Handbooks
A description of the means used to check an individual's employment and/or other records investigated to determine whether he or she meets the basic and security requirements for employment or a credential.

Code Set:

  • No option list available - N/A
Background Check Type

Background Check Type

Source: Handbooks
An indication of the type of employment and/or other records that are investigated to determine whether the individual meets the basic and security requirements for employment or a credential.

Code Set:

  • Credentials - N/A
  • Criminal records - N/A
  • Other - N/A
  • Personal references - N/A
  • Previous employment records - N/A
Birthdate

Birthdate

Source: Handbooks
The month, day, and year on which an individual was born.

Code Set:

  • No option list available - N/A
Black or African American

Black or African American

Source: Handbooks
A person having origins in any of the black racial groups of Africa. Terms such as "Haitian" or "Negro" can be used in addition to "Black or African American."

Code Set:

  • No - N/A
  • Yes - N/A
Building/Site Number

Building/Site Number

Source: Handbooks
The number of the building on the site, if more than one building shares the same address.

Code Set:

  • No option list available - N/A
Certification Status

Certification Status

Source: EDEN
An indication that the educator holds the certification required by his or her assignment.

Code Set:

  • N - No
  • Y - Yes
Children Service

Children Service

Source: Handbooks
An indication of the children an employee serves in current employment.

Code Set:

  • Children in other age groups with disabilities - N/A
  • Children in other age groups without disabilities - N/A
  • Infants and Toddlers with Disabilities - Individuals from birth through age 2 who need early intervention services because they, 1) are experiencing developmental delays, as measured by appropriate diagnostic instruments and procedures, in one or more of the following areas: a. Cognitive development; b. Physical development, including vision and hearing; c. Communication development; d. Social or emotional development; e. Adaptive development; or, 2) have a diagnosed physical or mental condition that has a high probability of resulting in developmental delay. The term may also include, at a state's discretion, children from birth through age 2 who are at risk of having substantial developmental delays if early intervention services are not provided.
  • Infants and toddlers without disabilities - N/A
  • None - N/A
  • + 3 More Codes...
Citizenship Status

Citizenship Status

Source: Handbooks
The description that best identifies the status of an individual's citizenship and/or residency in the United States.

Code Set:

  • Dual national - An individual who is a citizen of one or more countries in addition to the United States
  • Non-resident alien - An individual who has been admitted temporarily to the United States as a non-immigrant, but is not a citizen, including those granted student visas solely for the purpose of study (e.g., alien students).
  • Other - N/A
  • Resident alien - An individual who has been admitted to the United States for permanent residency, but is not a citizen of the United States.
  • United States Citizen - An individual who is a citizen of only the United States regardless of how this status was acquired.
City

City

Source: Handbooks
The name of the city in which an address is located.

Code Set:

  • No option list available - N/A
City of Birth

City of Birth

Source: Handbooks
The name of the city in which an individual was born.

Code Set:

  • No option list available - N/A
Classroom Position

Classroom Position

Source: Handbooks
The type of position the staff member holds in the specific class/section.

Code Set:

  • Administrative staff - N/A
  • Counselor - Guides individuals, families, groups, and communities by assisting them in problem solving, decision making, discovering meaning, and articulating goals related to personal, educational, and career development.
  • Instructor of record - N/A
  • Intern - N/A
  • Non-instructional staff - N/A
  • + 7 More Codes...
Condition of Employment

Condition of Employment

Source: Handbooks
Information concerning the employment contract between an individual and an organization.

Code Set:

  • No option list available - N/A
Contract Beginning Date

Contract Beginning Date

Source: Handbooks
The month, day, and year on which a contract between an individual and a governing authority specifies that employment is to begin (or the date on which the agreement is made valid).

Code Set:

  • No option list available - N/A
Contract Days of Service per Year

Contract Days of Service per Year

Source: Handbooks
The number of days per year that an individual is expected to work as outlined specifically in his or her employment agreement.

Code Set:

  • No option list available - N/A
Contract Ending Date

Contract Ending Date

Source: Handbooks
The month, day, and year on which a contract between an individual and a governing authority specifies that employment is to end (or the date on which the agreement is no longer valid).

Code Set:

  • No option list available - N/A
Contractual Term

Contractual Term

Source: Handbooks
The length of the contract under which an individual is employed by an employer.

Code Set:

  • Annual year - A contract covering a period of one school or calendar year.
  • Continuing - A contract which continues automatically from year to year without action on the part of the governing authority, but which may be terminated through appropriate action by the parties involved.
  • Multiyear - A contract covering a period of more than one school or calendar year.
  • Other - N/A
  • Renewable - A contract which can continue into another contractual period through appropriate action by the parties involved.
  • + 1 More Codes...
Country Code

Country Code

Source: Handbooks
The unique two digit International Organization for Standardization (ISO) code for the country in which an address is located. (Note: A list of countries and codes is currently maintained and updated by the ISO as ISO 3166 on its website: http://www.iso.org/iso/en/prods-services/iso3166ma/index.html.)

Code Set:

  • AD - Andorra
  • AE - United Arab Emirates
  • AF - Afghanistan
  • AG - Antigua and Barbuda
  • AI - Anguilla
  • + 238 More Codes...
Country of Citizenship Code

Country of Citizenship Code

Source: Handbooks
The unique two digit International Organization for Standardization (ISO) code for the country to which an individual acknowledges citizenship. (Note: A list of countries and codes is currently maintained and updated by the ISO as ISO 3166 on its website http://www.iso.org/iso/en/prods-services/iso3166ma/index.html.)

Code Set:

  • AD - Andorra
  • AE - United Arab Emirates
  • AF - Afghanistan
  • AG - Antigua and Barbuda
  • AI - Anguilla
  • + 238 More Codes...
County FIPS (Federal Information Processing Standards) Code

County FIPS (Federal Information Processing Standards) Code

Source: Handbooks
The Federal Information Processing Standards (FIPS) numeric code for the county issued by the National Institute of Standards and Technology (NIST). Counties are considered to be the `first-order subdivisions` of each State and statistically equivalent entity, regardless of their local designations (county, parish, borough, etc.). Counties in different States will have the same code. A unique county number is created when combined with the 2-digit FIPS State Code.

Code Set:

County of Birth

County of Birth

Source: Handbooks
The name of the county, parish, borough, or comparable unit (within a state) in which an individual was born.

Code Set:

  • No option list available - N/A
Crafts and Trades Job Classification

Crafts and Trades Job Classification

Source: Handbooks
A general job classification that describes staff that performs tasks requiring high manual skill level which is acquired through on-the-job training and experience or through apprenticeship or other formal training programs. This assignment requires considerable judgment and a thorough and comprehensive knowledge of the processes involved in the work.

Code Set:

  • Brick mason - Works with brick and similar materials in the construction, erection, and reparation of structures and fixtures.
  • Carpenter - Constructs, erects, installs, and repairs wooden structures and fixtures.
  • Cement mason - Works with cement and similar materials in the construction, erection, and reparation of structures and fixtures.
  • Electrician - Plans, layouts, installs, and repairs wiring, electrical fixtures, apparatus, and control equipment.
  • HVAC mechanic - Services heating units, ventilation systems and air conditioners in buildings.
  • + 8 More Codes...
Days of Service Per Week

Days of Service Per Week

Source: Handbooks
The average number of days per week that an individual is expected to work as outlined specifically in his or her employment agreement.

Code Set:

  • No option list available - N/A
Degree/Certificate Conferring Date

Degree/Certificate Conferring Date

Source: Handbooks
The month, day, and year on which an individual received a degree or certificate.

Code Set:

  • No option list available - N/A
Degree/Certificate Distinctions

Degree/Certificate Distinctions

Source: Handbooks
A description of distinctions (e.g., cum laude) earned by an individual while receiving a degree or certificate.

Code Set:

  • No option list available - N/A
Degree/Certificate Service Area

Degree/Certificate Service Area

Source: Handbooks
The Early Intervention service area specialization of a degree or certificate.

Code Set:

  • Assistive technology services/devices - N/A
  • Audiology - N/A
  • Health services - N/A
  • Medical services - N/A
  • Nursing service - Services that are provided for the assessment of health status for the purpose of providing nursing care, including the identification of patterns of human response to actual or potential health problems. They also include the provision of nursing care to prevent health problems, restore or improve functioning, and promote optimal health and development. Finally, they involve the administration of medications, treatments, and regimens prescribed by a licensed physician.
  • + 12 More Codes...
Degree/Certificate Title

Degree/Certificate Title

Source: Handbooks
The name of the degree or certificate earned by an individual. This includes honorary degrees conferred upon an individual.

Code Set:

  • No option list available - N/A
Degree/Certificate Type

Degree/Certificate Type

Source: Handbooks
The type of degree or certificate earned by an individual.

Code Set:

  • Adult basic education diploma - N/A
  • Associate's degree (two years or more) - N/A
  • Bachelor's (Baccalaureate) degree - N/A
  • Doctoral (Doctor's) degree - N/A
  • First-professional degree - Degree could include D.C., Pharm.D., D.D.S. or D.M.D., Pod.D., M.D., D.V.M., O.D., L.L.B., J.D., D.O., B.D., M.Div., M.H.L., or Rav.
  • + 10 More Codes...
Dialect Name

Dialect Name

Source: Handbooks
The name of the specific dialect that an individual uses to communicate.

Code Set:

  • No option list available - N/A
Disability Status

Disability Status

Source: Handbooks
A physical or mental impairment that substantially limits one or more major daily life activities. (Public Law 101-336, the Americans with Disabilities Act (ADA), prohibits discrimination against individuals with disabilities as regards employment, public accommodations and certain public services.)

Code Set:

  • No option list available - N/A
Early Intervention Caseload

Early Intervention Caseload

Source: Handbooks
The number of children ages birth-three for whom an employee provides services.

Code Set:

  • No option list available - N/A
Early Intervention Service Location

Early Intervention Service Location

Source: Handbooks
The type of location at which Early Intervention instruction or service takes place.

Code Set:

  • Ambulatory care center - N/A
  • Child care - N/A
  • Community facility - A building or site belonging to the community and used by an education institution.
  • Early intervention classroom/center - An organized program of at least one hour in duration provided on a regular basis for a group of children; the program is usually directed toward the facilitation of several developmental areas.
  • Home - N/A
  • + 8 More Codes...
Education Staff Classification

Education Staff Classification

Source: Handbooks
Titles of employment, official status, or rank of education staff.

Code Set:

  • All Other Support Staff - Support staff not reported in instructional or student support. Other support staff includes employees such as data processing, health, plant and equipment maintenance, bus drivers, security, and food service workers.
  • Elementary Teachers - Teachers of general level instruction classified by state and local practice as elementary and composed of any span of grades not above grade 8.
  • Instructional Coordinators and Supervisors to the Staff - Staff supervising instructional programs at the school district or sub-district level including curriculum coordinators or supervisors; in-service training staff; Title I supervisors; home economics supervisors; educational television staff; coordinators and supervisors of audiovisual services; and staff engaged in development of computer-assisted instruction.
  • Kindergarten Teachers - Teachers of a group or class that is part of a public school program and is taught during the year preceding the first grade.
  • LEA Administrative Support Staff - Staff members who provide direct support to LEA administrators, business office support, data processing, secretarial and other clerical staff.
  • + 11 More Codes...
Electronic Mail Address

Electronic Mail Address

Source: Handbooks
The numbers, letters, and symbols used to identify an electronic mail (e-mail) user within the network to which the individual or organization belongs.

Code Set:

  • No option list available - N/A
Electronic Mail Address Type

Electronic Mail Address Type

Source: Handbooks
The type of electronic mail (e-mail) address listed for an individual or organization.

Code Set:

  • Home/personal - N/A
  • Organization - N/A
  • Other - N/A
  • Work - N/A
Employment Eligibility Verification

Employment Eligibility Verification

Source: Handbooks
The documentation in addition to an identification document with photograph (e.g., driver's license) furnished by an individual to prove his or her eligibility to be legally employed in the United States.

Code Set:

  • Alien registration receipt card with photograph (INS Form I-151 or I-155) - N/A
  • Certificate of naturalization (INS Form N-550 or N-570) - N/A
  • Certificate of U.S. citizenship (INS Form N-560 or N-561) - N/A
  • Certification of birth abroad issued by the Department of State (Form FS-545 or Form DS-1350) - N/A
  • ID card for use of resident citizen in the United States (INS Form I-179) - N/A
  • + 11 More Codes...
Employment End Date

Employment End Date

Source: Handbooks
The month, day, and year on which an individual ended a period of self-employment or employment with an organization or institution.

Code Set:

  • No option list available - N/A
Employment Separation Date

Employment Separation Date

Source: Handbooks
The month, day, and year on which an individual ended a period of self-employment or employment with an organization or institution.

Code Set:

  • No option list available - N/A
Employment Separation Reason

Employment Separation Reason

Source: Handbooks
The primary reason for the termination of the employment relationship.

Code Set:

  • Change of assignment - Separation resulting from the employer's decision and/or employer/employee agreement to relocate the individual to another assignment within the same organization, agency, parish, or system.
  • Death - Separation resulting from the death of an individual.
  • Discharge due to a falsified application form - Separation resulting from untrue or misleading information provided on the employment application.
  • Discharge due to continued absence or tardiness - Separation resulting from not being present or being late for work on a frequent basis.
  • Discharge due to credential revoked or suspended - Separation resulting from the withdrawal or temporary cancellation of a document stating that an individual has met specified requirements.
  • + 18 More Codes...
Employment Separation Type

Employment Separation Type

Source: Handbooks
A designation of the type of separation occurring between an individual and the organization.

Code Set:

  • Involuntary separation - A decision made solely by the employer (e.g., a layoff or discharge).
  • Mutual agreement - A decision arrived at jointly by both the employee and the employer.
  • Other - N/A
  • Voluntary separation - A decision made solely by the involved employee (e.g., a resignation)
Employment Start Date

Employment Start Date

Source: Handbooks
The month, day, and year on which an individual began self-employment or employment with an organization or institution.

Code Set:

  • No option list available - N/A
Employment Status

Employment Status

Source: Handbooks
The condition under which an individual has agreed to serve an employer.

Code Set:

  • Contingent upon funding - An individual whose employment is contingent upon continued funding to sustain the position.
  • Contractual - An individual who has an employment agreement that specifies the length and type of service.
  • Employed or affiliated with outside agency part-time - N/A
  • Employed or affiliated with outside organization - An individual who is employed by an outside organization that is providing a service under a contract to or in agreement with a school or agency.
  • Non-contractual - An individual who is employed and is subject to continuance by the governing authority without due process.
  • + 6 More Codes...
Employment Time Annually

Employment Time Annually

Source: Handbooks
The annual amount/unit of time an individual is employed to perform an assignment for an employer (e.g., 180 days, nine months, ten months, full year).

Code Set:

  • No option list available - N/A
Essential Personnel Identifier

Essential Personnel Identifier

Source: Handbooks
An indication as to whether an individual is considered by his or her employer to have job assignments essential during an emergency situation necessitating that his or her attendance at work is required regardless of any liberal leave or emergency administrative leave announcement.

Code Set:

  • Essential - N/A
  • Non-essential - N/A
Facility Type

Facility Type

Source: Handbooks
The functional or organizational classification of a function of a facility.

Code Set:

  • Administrative office - A building or site used to house offices to support activities concerned with the overall business/management, planning, and evaluation of an education agency or school.
  • Business facility - A building or site that belongs to a business.
  • Community facility - A building or site belonging to the community and used by an education institution.
  • Correction or detention facility - A place for the confinement of persons in lawful detention.
  • Education facility (PK-12) - A building or site used to support preschool, elementary, and/or secondary instruction or specialized educational program and other education-related services to students.
  • + 9 More Codes...
Fair Labor Standards Act Coverage

Fair Labor Standards Act Coverage

Source: Handbooks
Identification of the status of an individual's assignment, as governed by the provisions of the Fair Labor Standards Act, which establishes a federal minimum wage and eligibility for receiving overtime pay. Coverage depends upon the extent of managerial responsibility, use of independent discretion, position qualifications, and pay level of the assignment.

Code Set:

  • Exempt - An individual who is employed in such a manner that he or she is not required to be paid overtime, in accordance with applicable wage and hour laws, for work performed beyond forty (40) hours in a workweek. Executives, professional employees, and certain employees in administrative positions are typically exempt.
  • Nonexempt - An individual's assignment is covered by the federal minimum wage provisions with eligibility for overtime pay.
First Entry Date into the United States

First Entry Date into the United States

Source: Handbooks
The month, day, and year of an individual's initial arrival into the United States in order to establish residency.

Code Set:

  • No option list available - N/A
First Name

First Name

Source: Handbooks
A name given to an individual at birth, baptism, or during another naming ceremony, or through legal change.

Code Set:

  • No option list available - N/A
Former Legal Name

Former Legal Name

Source: Handbooks
A previously recognized legally accepted name that is no longer valid.

Code Set:

  • No option list available - N/A
Full-time Equivalency (FTE)

Full-time Equivalency (FTE)

Source: Handbooks
The ratio between the hours of work expected in a position and the hours of work normally expected in a full-time position in the same setting.

Code Set:

  • No option list available - N/A
Full-time Status

Full-time Status

Source: Handbooks
An indication of whether an individual is employed for a standard number of hours (as determined by civil or organizational policies) in a week, month, or other period of time.

Code Set:

  • Full-time employment - N/A
  • Part-time employment - N/A
Generation Code/Suffix

Generation Code/Suffix

Source: Handbooks
An appendage, if any, used to denote an individual's generation in his family (e.g., Jr., Sr., III).

Code Set:

  • No option list available - N/A
Grade Point Average (GPA): Cumulative

Grade Point Average (GPA): Cumulative

Source: Handbooks
A measure of average performance in all courses taken by an individual during his or her school career as determined for record-keeping purposes. This is obtained by dividing the total grade points received by the total number of credits attempted. This usually includes grade points received and credits attempted in his or her current school as well as those transferred from schools in which the individual was previously enrolled.

Code Set:

  • No option list available - N/A
Highest Level of Education Completed

Highest Level of Education Completed

Source: Handbooks
The extent of formal instruction an individual has received (e.g., the highest grade in school completed or its equivalent or the highest degree received).

Code Set:

  • 12th grade, no diploma - N/A
  • Adult basic education diploma - N/A
  • Associate's degree (two years or more) - N/A
  • Bachelor's (Baccalaureate) degree - N/A
  • Doctoral (Doctor's) degree - N/A
  • + 27 More Codes...
Hire Date

Hire Date

Source: Handbooks
The month, day, and year on which an individual was hired for a position.

Code Set:

  • No option list available - N/A
Hispanic or Latino Ethnicity

Hispanic or Latino Ethnicity

Source: Handbooks
An indication that the individual traces his or her origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race. The term, "Spanish origin," can be used in addition to "Hispanic or Latino."

Code Set:

  • Hispanic or Latino - N/A
  • Non-Hispanic/Latino - N/A
Honor or Award

Honor or Award

Source: Handbooks
A description of educational or professional honors (e.g., Teacher of the Year) or awards (e.g., scholarships) earned by an individual.

Code Set:

  • No option list available - N/A
Hours of Service per Day

Hours of Service per Day

Source: Handbooks
The average number of hours per work day that an individual is expected to work as outlined specifically in his or her employment agreement.

Code Set:

  • No option list available - N/A
Hours of Service per Week

Hours of Service per Week

Source: Handbooks
The average number of hours per week that an individual is expected to work as outlined specifically in his or her employment agreement.

Code Set:

  • No option list available - N/A
Identification Code

Identification Code

Source: Handbooks
A unique number or alphanumeric code assigned to a space, room, site, building, individual, organization, program, or institution by a school, school system, a state, or other agency or entity.

Code Set:

  • No option list available - N/A
Identification Expiration Date

Identification Expiration Date

Source: Handbooks
The month, day and year on which the identification document expires and is no longer valid.

Code Set:

  • No option list available - N/A
Identification System

Identification System

Source: Handbooks
A coding scheme that is used for identification and record-keeping purposes by schools, social services, or other agencies to refer to an individual, organization, program, or institution.

Code Set:

  • District-assigned number - N/A
  • Driver's license number - N/A
  • Other - N/A
  • Personal identification number - N/A
  • Professional certificate or license number - N/A
  • + 5 More Codes...
International Code Number

International Code Number

Source: Handbooks
The international code for the telephone number.

Code Set:

  • No option list available - N/A
Internship/Apprenticeship Beginning Date

Internship/Apprenticeship Beginning Date

Source: Handbooks
The month, day, and year on which an individual began an experience as an intern or apprentice.

Code Set:

  • No option list available - N/A
Internship/Apprenticeship Description

Internship/Apprenticeship Description

Source: Handbooks
A description of the type of internship or apprenticeship (including student or practice teaching) formally served by an individual.

Code Set:

  • No option list available - N/A
Internship/Apprenticeship Ending Date

Internship/Apprenticeship Ending Date

Source: Handbooks
The month, day, and year on which an individual finished an experience as an intern or apprentice.

Code Set:

  • No option list available - N/A
Internship/Apprenticeship Results

Internship/Apprenticeship Results

Source: Handbooks
A description of the outcomes or recommendations resulting from completion of an internship or apprenticeship.

Code Set:

  • No option list available - N/A
Itinerant Teacher

Itinerant Teacher

Source: Handbooks
An indication of whether a teacher provides instruction in more than one instructional site.

Code Set:

  • No - N/A
  • Yes - N/A
Job Classification

Job Classification

Source: Handbooks
A description of the specific group of duties and responsibilities of a position.

Code Set:

  • Crafts and trades - Performs tasks requiring high manual skill level which is acquired through on the job training and experience or through apprenticeship or other formal training programs. This assignment requires considerable judgment and a thorough and comprehensive knowledge of the processes involved in the work.
  • Laborer - Performs tasks requiring some manual skills which can be conducted with no special training. This includes individuals performing lifting, digging, mixing, loading, and pulling operations.
  • Office/clerical/administrative support - Performs the activities of preparing, transferring, transcribing, systematizing, or preserving communications, records, and transactions.
  • Official-administrative - Performs management activities that require developing broad policies and executing those policies through direction of individuals at all levels. This includes high level administrative activities performed directly for policy makers.
  • Operative - Performs tasks requiring an intermediate level manual skills which can be mastered in a few weeks through limited training to operate machines. This includes bus drivers and vehicle operators.
  • + 6 More Codes...
Laborer Job Classification

Laborer Job Classification

Source: Handbooks
A general job classification that describes staff that performs tasks requiring some manual skills which can be conducted with no special training. This includes individuals performing lifting, digging, mixing, loading, and pulling operations.

Code Set:

  • Construction laborer - Performs any combination of duties on construction projects, usually working in utility capacity, by transferring from one task to another. Duties include measuring distances from grade stakes, signaling operators of construction equipment, and mixing concrete.
  • Freight, stock, and materials handlers - Loads, unloads, and moves freight, stock, and other materials manually or with equipment that does not require technical skill to operate (e.g., wheel barrows, conveyor belts, etc).
  • Garage/parking lot attendant - Patrols and monitors parking areas to prevent thefts of and from parked automobiles and collects parking fees from drivers.
  • Garbage collector - Collects refuse in designated areas. May drive a truck and operate hoisting device that raises refuse bin into the opening of the truck body.
  • Gardener - Works a plot of ground where herbs, fruits, flowers, or vegetables are cultivated.
  • + 3 More Codes...
Language Code

Language Code

Source: Handbooks
The code for the specific language or dialect that an individual uses to communicate. (Note: A list of languages and codes is currently maintained and updated by the ISO as ISO 639.2 on its websitehttp://www.iso.org/iso/iso_catalogue.htm).

Code Set:

Language Type

Language Type

Source: Handbooks
An indication of the function and context in which an individual uses a language to communicate.

Code Set:

  • Correspondence language - The language or dialect to be used when sending written communication (e.g., letters, facsimiles, or electronic mail) to an individual.
  • Dominant language - The language or dialect an individual best understands and with which he or she is most comfortable. A person may be dominant in one language in certain situations and another for others.
  • Home language - The language or dialect routinely spoken in an individual's home. This language or dialect may or may not be an individual's native language.
  • Native language - The language normally used by such individual; or in the case of a child or youth, then language normally used by the parents of the child or youth.
  • Other - N/A
  • + 1 More Codes...
Last/Surname

Last/Surname

Source: Handbooks
The name borne in common by members of a family.

Code Set:

  • No option list available - N/A
Last/Surname at Birth

Last/Surname at Birth

Source: Handbooks
The original surname of an individual as identified at birth before any subsequent changes.

Code Set:

  • No option list available - N/A
Marital Status

Marital Status

Source: Handbooks
The condition of an individual with regard to marriage.

Code Set:

  • Legally separated - N/A
  • Married - N/A
  • Not married - Not married including never married, legally divorced, widowed, or marriage annulled.
Means of Introduction for Employment

Means of Introduction for Employment

Source: Handbooks
The manner in which an individual was initially introduced to an employer or the way in which the employer became aware of an individual's availability for employment.

Code Set:

  • Advertisement - The individual responded to an employer's advertisement in, for example, a newspaper, radio, web site, or professional journal.
  • Assignment/appointment - The individual was selected or designated by an employer to fill a position (e.g., political appointment)
  • Educator database service/network - The individual was introduced to an employer by an organization or system that serves as a source of information about individuals in search of teaching positions.
  • Employee-initiated effort - The individual, through his or her own efforts, initiated contact with an employer.
  • Employment agency - The individual was introduced to an employer through an intermediate placement agency or union.
  • + 7 More Codes...
Middle Initial

Middle Initial

Source: Handbooks
The first letter of the secondary name given to an individual at birth, baptism, or during another naming ceremony.

Code Set:

  • No option list available - N/A
Middle Name

Middle Name

Source: Handbooks
A secondary name given to an individual at birth, baptism, or during another naming ceremony.

Code Set:

  • No option list available - N/A
Military Discharge Date

Military Discharge Date

Source: Handbooks
The month, day, and year on which an individual was discharged from the military service.

Code Set:

  • No option list available - N/A
Military Discharge Type

Military Discharge Type

Source: Handbooks
The type of discharge that an individual was granted upon leaving the Armed Forces.

Code Set:

  • Dishonorable discharge - N/A
  • General discharge - N/A
  • Honorable discharge - N/A
Military Duty Status

Military Duty Status

Source: Handbooks
The current military status of an individual.

Code Set:

  • Active duty - An individual who is currently engaged in full-time military service.
  • None - N/A
  • Ready reserve, inactive national guard (ING) - An individual assigned to the Army National Guard who is on inactive status. (The Air National Guard does not maintain members in the ING.) Members of the ING are attached to National Guard units but do not participate in training activities. Upon mobilization under the required authority, they would report to their units. To remain members of the ING, individuals must report annually.
  • Ready reserve, individual ready reserve (IRR) - An individual assigned to a manpower pool of pre-trained members who have already served in Active component units or in the Selected Reserve. IRR members are liable for involuntary active duty and fulfillment of mobilization requirements.
  • Ready reserve, selected reserve - An individual assigned to a unit designated by his or her Service and approved by the Chairman of the Joint Chiefs of Staff as essential to wartime missions. These units have priority for training, equipment, and personnel over other Reserve elements. Individual Mobilization Augmentees are members of the Selected Reserve not attached to an organized Reserve unit. They are assigned to an Active component organization, the Selective Services System, or the Federal Emergency Management Agency and fill individual billets required shortly after mobilization.
  • + 2 More Codes...
Military Entry Date

Military Entry Date

Source: Handbooks
The month, day, and year on which an individual entered the military service.

Code Set:

  • No option list available - N/A
Military Reserve Obligation Ending Date

Military Reserve Obligation Ending Date

Source: Handbooks
The month, day, and year on which an individual's obligation to the Military Reserve ends.

Code Set:

  • No option list available - N/A
Military Service Type

Military Service Type

Source: Handbooks
The branch of the Armed Forces in which an individual serves/served.

Code Set:

  • National Guard - N/A
  • United States Air Force - N/A
  • United States Army - N/A
  • United States Coast Guard - N/A
  • United States Marine Corps - N/A
  • + 1 More Codes...
Name of Country

Name of Country

Source: Handbooks
The name of the country in which an address is located.

Code Set:

  • No option list available - N/A
Name of Country of Birth

Name of Country of Birth

Source: Handbooks
The name of the country in which an individual was born.

Code Set:

  • No option list available - N/A
Name of Country of Citizenship

Name of Country of Citizenship

Source: Handbooks
The name of the country to which an individual acknowledges citizenship.

Code Set:

  • No option list available - N/A
Name of County

Name of County

Source: Handbooks
The name of the county, parish, borough, or comparable unit (within a state) in which an address is located.

Code Set:

  • No option list available - N/A
Name of Institution

Name of Institution

Source: Handbooks
The full, legally accepted or popularly accepted name of the institution.

Code Set:

  • No option list available - N/A
Name of Language

Name of Language

Source: Handbooks
The name of the specific language or dialect that an individual uses to communicate.

Code Set:

  • No option list available - N/A
Name of State

Name of State

Source: Handbooks
The name of the state (within the United States) or outlying area in which an address is located.

Code Set:

  • No option list available - N/A
Name of State of Birth

Name of State of Birth

Source: Handbooks
The name of the state (within the United States) or extra-state jurisdiction in which an individual was born.

Code Set:

  • No option list available - N/A
National/Ethnic Origin Subgroup

National/Ethnic Origin Subgroup

Source: Handbooks
The national or ethnic subgroup of a person other than "American." Examples for Asian include: Chinese, Japanese, Korean, Filipino, Vietnamese, or Asian Indian. For Native Hawaiian or Other Pacific Islander, examples include: Samoan, Hawaiian, or Guamanian. For Hispanics, examples include: Puerto Rican, Mexican-American, Cuban, Argentinean, Dominican, Colombian, Nicaraguan, Salvadoran, or Spaniard. Tribal registration could be listed for Alaska Natives or American Indians (e.g., Navajo).

Code Set:

  • No option list available - N/A
Native Hawaiian or Other Pacific Islander

Native Hawaiian or Other Pacific Islander

Source: Handbooks
A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

Code Set:

  • No - N/A
  • Yes - N/A
Nature of Prior Employment

Nature of Prior Employment

Source: Handbooks
The descriptive name (e.g., teaching, office/clerical, custodial) of the occupation or job duties performed by an individual.

Code Set:

  • No option list available - N/A
Nickname

Nickname

Source: Handbooks
A familiar form of a proper name, a descriptive name, or other colloquial name given instead of or in addition to an individual's formal name.

Code Set:

  • No option list available - N/A
Office/Clerical/Administrative Support Job Classification

Office/Clerical/Administrative Support Job Classification

Source: Handbooks
A general job classification that describes staff that performs the activities of preparing, transferring, transcribing, systematizing, or preserving communications, records, and transactions.

Code Set:

  • Audiometrist - Administers audiometric (hearing acuity) screening tests while under the direction and responsibility of an audiologist or physician.
  • Bookkeeping/accounting/auditing clerk - Keeps a systematic record of accounts or transactions and prepares statements reflecting those activities.
  • Cashier - Collects and records payments received for items purchased.
  • Computer operator - Operates computer and peripheral equipment to process data by entering commands using a keyboard or computer terminal.
  • Computer technician - Installs and maintains computer hard and software equipment.
  • + 28 More Codes...
Official-Administrative Job Classification

Official-Administrative Job Classification

Source: Handbooks
A general job classification that describes staff that performs management activities that require developing broad policies and executing those policies through direction of individuals at all levels. This includes high-level administrative activities performed directly for policy makers.

Code Set:

  • Administrative/supervisory/ancillary services officer - Performs professional management, administrative, research, analytical, supervisory, and/or ancillary services for a senior executive. This includes personnel responsible for services such as evaluation, teacher development, dissemination, curriculum development, admissions and recruitment, marketing and development.
  • Board of education/school board/board of trustees member - Performs activities as a member of a legally constituted body which has been created and vested with responsibilities for educational policy and decision making as specified in education codes and regulations in a given geographical area.
  • Commandant of cadets - Performs executive management functions of the cadet corps, and is responsible for cadet promotions, leadership training, and the system utilized by the institution to maintain and administer disciplinary measures to promote order and decorum.
  • Dean/dean of instructions/dean of students/dean of boys/dean of girls/dean of student activities - Oversees either academic/curriculum activities, or, student body activities and behaviors such as student government, school club, rally and assembly.
  • Deputy/associate/assistant superintendent/ commissioner - Performs high level executive management functions for a superintendent in the areas of personnel, instruction, and/or administration such as business, transportation, food services, maintenance, operation, facility management/planning, and others. Such an assignment also includes performing the duties of the superintendent in his or her absence as assigned or designated.
  • + 11 More Codes...
Operative Job Classification

Operative Job Classification

Source: Handbooks
A general job classification that describes staff that performs tasks requiring an intermediate level of manual skills which can be mastered in a few weeks through limited training to operate machines. This includes bus drivers and vehicle operators.

Code Set:

  • Bus driver - Drives a bus used in the service of a school or system.
  • Other - N/A
  • Other vehicle operator - Drives a vehicle such as a truck or automobile used in the service of a school or system. (e.g. food services, maintenance)
Paraprofessionals Job Classification

Paraprofessionals Job Classification

Source: Handbooks
A general job classification that describes staff that staff work alongside and assists professional individuals.

Code Set:

  • Assistant counselor - Assists students, parents, teachers, or other staff, under the supervision or direction of a counselor, by helping individuals make plans and decisions in relation to education, career, or personal development.
  • Bilingual aide - Assists in the instruction of students using more than one language for teaching content.
  • Bilingual special education aide - Assists in the instruction of students in a special education program using more than one language for teaching content
  • Career aide - Assists students in the process of choosing a profession or occupation.
  • Child care giver - Assists in organizing and leading prekindergarten children in activities such as reading, drawing, and games.
  • + 11 More Codes...
Pay Grade

Pay Grade

Source: Handbooks
Identification of the class of an individual's position grouped by salary range.

Code Set:

  • No option list available - N/A
Pay Range

Pay Range

Source: Handbooks
The pay rates assigned to a class or group of positions which define the appropriate compensation options.

Code Set:

  • No option list available - N/A
Pay Step

Pay Step

Source: Handbooks
An identification of the class of an individual's position within a grade, which is grouped by a salary range.

Code Set:

  • No option list available - N/A
Personal Information Verification

Personal Information Verification

Source: Handbooks
The evidence by which an individual''s name, address, date of birth, etc. is confirmed.

Code Set:

  • Baptismal or church certificate - A form, issued by a church, listing the birthdate and certifying the baptism of a child.
  • Birth certificate - A written statement or form issued by an office of vital statistics verifying the name and birthdate of a child as reported by the physician attending at the birth.
  • Driver's license - An official document issued by a state government agency, usually the department of public safety or the department of motor vehicles, that formally identifies the holder to operate a motor vehicle, with specifications as to the type of vehicle that he or she can operate.
  • Entry in family Bible - An entry in a family Bible on a special page for recording births, marriages, and other vital information about a family.
  • Hospital certificate - A certificate issued by a hospital verifying the name and birthdate of a child.
  • + 10 More Codes...
Personal Title/Prefix

Personal Title/Prefix

Source: Handbooks
An appellation, if any, used to denote rank, placement, or status (e.g., Mr., Ms., Reverend, Sister, Dr., Colonel).

Code Set:

  • No option list available - N/A
Position Assessment Date

Position Assessment Date

Source: Handbooks
The month, day, and year on which an assessment was administered for skills that are required for the position.

Code Set:

  • No option list available - N/A
Position Assessment Results

Position Assessment Results

Source: Handbooks
An indication of the results of the assessment for skills that are required for the position.

Code Set:

  • No option list available - N/A
Position Assessment Type

Position Assessment Type

Source: Handbooks
An indication of the type of an assessment administered to an individual for skills that are required for the position (e.g. keyboarding, spelling, grammar, editing, data entry, and driving).

Code Set:

  • No option list available - N/A
Position or Classification Number

Position or Classification Number

Source: Handbooks
An indication of the level or category of an individual's position as assigned by the employer.

Code Set:

  • No option list available - N/A
Position Title

Position Title

Source: Handbooks
The descriptive name of an individual's position.

Code Set:

  • No option list available - N/A
Postal Code

Postal Code

Source: NEDM
A number that identifies each postal delivery area in the United States used as a portion of an address.

Code Set:

  • None - N/A
Previous Children Serviced

Previous Children Serviced

Source: Handbooks
An indication of the children an employee served prior to current employment.

Code Set:

  • Children in other age groups with disabilities - N/A
  • Children in other age groups without disabilities - N/A
  • Infants and Toddlers with Disabilities - Individuals from birth through age 2 who need early intervention services because they, 1) are experiencing developmental delays, as measured by appropriate diagnostic instruments and procedures, in one or more of the following areas: a. Cognitive development; b. Physical development, including vision and hearing; c. Communication development; d. Social or emotional development; e. Adaptive development; or, 2) have a diagnosed physical or mental condition that has a high probability of resulting in developmental delay. The term may also include, at a state's discretion, children from birth through age 2 who are at risk of having substantial developmental delays if early intervention services are not provided.
  • Infants and toddlers without disabilities - N/A
  • None - N/A
  • + 3 More Codes...
Previous Service Locations

Previous Service Locations

Source: Handbooks
Locations in which an employee provided services prior to current employment.

Code Set:

  • Ambulatory care center - N/A
  • Child care - N/A
  • Community facility - A building or site belonging to the community and used by an education institution.
  • Early intervention classroom/center - An organized program of at least one hour in duration provided on a regular basis for a group of children; the program is usually directed toward the facilitation of several developmental areas.
  • Home - N/A
  • + 8 More Codes...
Previous Service Role

Previous Service Role

Source: Handbooks
An indication of the general role an individual performed in previous employment.

Code Set:

  • Collaborator/peer - An individual who is a peer participant in a staff development activity. Examples include being a participant in a collaborative content network, a member of an ad hoc committee, or a peer evaluator to a fellow colleague (both giving and receiving evaluation).
  • Consumer/learner - An individual who is a recipient of the training provided in an education program or other staff development activity. Examples include being enrolled in a college course, an attendee in a seminar or a professional meeting, or a prot?g? in a mentoring activity.
  • Other - N/A
  • Provider/trainer - An individual who is an expert presenter of the contents of the educational program or staff development activity. Examples include being an advisor to other participants, a presenter in a training workshop, or a mentor to colleagues.
Primary Telephone Number Status

Primary Telephone Number Status

Source: Handbooks
An indication that the telephone number should be used as the principal number for an individual or organization.

Code Set:

  • No - N/A
  • Yes - N/A
Prior Year Status

Prior Year Status

Source: Handbooks
An indication of an individual's professional or personal experience during the year before an application for employment is filed.

Code Set:

  • Caring for family members - N/A
  • Military service - N/A
  • Other - N/A
  • Retired from another job - N/A
  • Student at a college or university - N/A
  • + 10 More Codes...
Professional-Educational Job Classification

Professional-Educational Job Classification

Source: Handbooks
A general job classification that describes staff that performs duties requiring a high degree of knowledge and skills generally acquired through at least a baccalaureate degree (or its equivalent obtained through special study and/or experience) including skills in the field of education, educational psychology, educational social work, or an education therapy field.

Code Set:

  • Athletic coach - Instructs individuals in the fundamentals of a competitive sport and direct team or individual strategy.
  • Behavioral management specialist - Performs analysis of students' inappropriate behaviors, devises interventions to change such behaviors, and monitors behavior improvement progress overtime.
  • Counselor - Guides individuals, families, groups, and communities by assisting them in problem solving, decision making, discovering meaning, and articulating goals related to personal, educational, and career development.
  • Curriculum specialist - Develops or supervises curriculum and instructional development activities. This assignment requires expertise in a specialized field and includes the curriculum consultant and curriculum supervisor.
  • Education diagnostician - Diagnoses students who might need special education services and/or other educational interventions.
  • + 9 More Codes...
Professional-Other Job Classification

Professional-Other Job Classification

Source: Handbooks
A general job classification that describes staff that performs assignments requiring a high degree of knowledge and skills usually acquired through at least a baccalaureate degree (or its equivalent obtained through special study and/or experience) but not necessarily requiring skills in the field of education.

Code Set:

  • Accountant - Designs and maintains financial, staff, student, program, or property records; summarizes, analyzes, audits, or verifies such records; and/or controls and certifies expenditures and receipts.
  • Accreditation officer - Reviews and evaluates an organizational unit to certify the observation of legal requirements or prescribed standards for the operation of such units.
  • Administrative intern - Performs administrative activities as part of a formal training program requiring supervision and periodic evaluation.
  • Admissions officer - Examines academic records of students to determine eligibility for graduation or for entrance to school.
  • Analyst - Examines, evaluates, and makes recommendations in such areas as cost, systems, curriculum, educational sectors, or other areas including management, research and assessment, policy, budget, and personnel.
  • + 59 More Codes...
Publication Description

Publication Description

Source: Handbooks
A description of the title, location/appearance, date, and/or other information related to an individual's publication.

Code Set:

  • No option list available - N/A
Publication Type

Publication Type

Source: Handbooks
An indication of the nature of an individual's professional public communication and/or performance.

Code Set:

  • Book - N/A
  • Fine arts performance - A performance such as a play, dance, multi-media event, art show, or musical performance.
  • Newspaper article - N/A
  • Non-peer journal article - N/A
  • Other - N/A
  • + 2 More Codes...
Race

Race

Source: Handbooks
The general racial category which most clearly reflects the individual's recognition of his or her community or with which the individual most identifies. [The way this data element is listed, it must allow for multiple entries so that each individual can specify all appropriate races. An alternative would be to list the options as separate data elements and have a yes/no option for each one].

Code Set:

  • American Indian or Alaska Native - A person having origins in any of the original peoples of North and South America (including Central America), and who maintains cultural identification through tribal affiliations or community recognition.
  • Asian - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, Thailand, and Vietnam.
  • Black or African American - A person having origins in any of the black racial groups of Africa. Terms such as "Haitian" or "Negro" can be used in addition to "Black or African-American."
  • Native Hawaiian or Other Pacific Islander - A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
  • White - A person having origins in any of the original peoples of Europe, North Africa, or the Middle East.
Related Services FTE

Related Services FTE

Source: NEDM
Personnel contracted or employed to provide related services for children with disabilities.

Religious Affiliation

Religious Affiliation

Source: Handbooks
The religion or religious group (e.g., the specific unified system of religious expression) with which the individual or institution most identifies.

Code Set:

  • Amish - N/A
  • Assembly of God - N/A
  • Baptist - N/A
  • Buddhist - N/A
  • Calvinist - N/A
  • + 24 More Codes...
Required Application Experience Level

Required Application Experience Level

Source: Handbooks
An indication of the individual's level of skill or experience using the software application (e.g., expert, intermediate, novice or years of experience).

Code Set:

  • No option list available - N/A
Required Software Application Title

Required Software Application Title

Source: Handbooks
An indication of the title of a software application required for the position in question.

Code Set:

  • No option list available - N/A
Required Software Application Type

Required Software Application Type

Source: Handbooks
An indication of the type of software application that is required for the position in question (e.g., spreadsheet, word processing, database, Internet use, web development, statistical analysis).

Code Set:

  • No option list available - N/A
Scheduled Work Days Weekly

Scheduled Work Days Weekly

Source: Handbooks
The specific day(s) of a week that an individual is scheduled to perform for an employer (e.g., Monday, Wednesday, and Friday; Monday to Friday).

Code Set:

  • No option list available - N/A
Scheduled Work Months Annually

Scheduled Work Months Annually

Source: Handbooks
The specific month(s) of a year that an individual is scheduled to perform for an employer (e.g., September to May; June, and August to December).

Code Set:

  • No option list available - N/A
Scheduled Work Time Daily

Scheduled Work Time Daily

Source: Handbooks
The specific hours during a day that an individual is scheduled to work for an employer, including a starting and ending work time (e.g., 9:00 A.M. to 6:00 P.M., 1:00 P.M. to 5:00 P.M.).

Code Set:

  • No option list available - N/A
School Honor or Award

School Honor or Award

Source: Handbooks
A description of educational or professional honors or awards earned by the school.

Code Set:

  • Accreditation - N/A
  • Monetary - N/A
  • National school of excellence - N/A
  • Other - N/A
  • State school of excellence - N/A
School Level

School Level

Source: Handbooks
An indication of the level of the education institution.

Code Set:

  • Adult - N/A
  • All levels - N/A
  • Elementary - N/A
  • High school - N/A
  • Infant/toddler - N/A
  • + 6 More Codes...
Scope of Assignment

Scope of Assignment

Source: Handbooks
The range or extent of an individual's current assignment.

Code Set:

  • Agency wide - An assignment consisting of activities which extend or apply to all of the operational units in a local agency.
  • More-than-agency wide - An assignment consisting of activities which extend or apply to more than one school agency (e.g., regional services).
  • Multi-operational unit but less-than-agency wide - An assignment consisting of activities which extend or apply to more than a single unit (e.g., a school) but which are not agency wide in their application.
  • Single operational unit - An assignment consisting of activities which extend or apply to only one single unit (e.g., a school).
  • Statewide - An assignment consisting of activities which extend or apply to an entire state.
Seniority Date

Seniority Date

Source: Handbooks
The month, day, and year on which an individual's seniority in a position was established.

Code Set:

  • No option list available - N/A
Service Role

Service Role

Source: Handbooks
An indication of the general role an individual performs in current employment.

Code Set:

  • Collaborator/peer - An individual who is a peer participant in a staff development activity. Examples include being a participant in a collaborative content network, a member of an ad hoc committee, or a peer evaluator to a fellow colleague (both giving and receiving evaluation).
  • Consumer/learner - An individual who is a recipient of the training provided in an education program or other staff development activity. Examples include being enrolled in a college course, an attendee in a seminar or a professional meeting, or a protégé in a mentoring activity.
  • Other - N/A
  • Provider/trainer - An individual who is an expert presenter of the contents of the educational program or staff development activity. Examples include being an advisor to other participants, a presenter in a training workshop, or a mentor to colleagues.
Service work Job Classification

Service work Job Classification

Source: Handbooks
A general job classification that describes staff that performs tasks regardless of level of difficulty which relates to both protective and nonprotective supportive services.

Code Set:

  • Bus monitor/crossing guard - Helps keep order on buses or other school or system modes of transportation. This includes traffic guards for loading buses, crossing guards for monitoring pedestrian traffic.
  • Child care worker - Assists in implementing child care activities, including custodial functions.
  • Cook/food preparer - Prepares and cooks foodstuffs in quantities according to menu and number of persons to be served.
  • Custodian - Performs plant housekeeping and servicing activities consisting of the cleaning; operation of the heating, ventilating, and air conditioning systems; and the servicing of building equipment.
  • Dietary technician - Advises and assists personnel in public and private establishments in food services systems by making recommendations for foods that will constitute nutritionally adequate meals.
  • + 8 More Codes...
Sex

Sex

Source: Handbooks
The concept describing the biological traits that distinguish the males and females of a species.

Code Set:

  • Female - A woman or a girl.
  • Male - A man or a boy.
Social Security Number (SSN)

Social Security Number (SSN)

Source: Handbooks
The nine-digit number of identification assigned to the individual by the Social Security Administration.

Code Set:

  • No option list available - N/A
Special Adaptation Requirements

Special Adaptation Requirements

Source: Handbooks
The description of special adaptation due to health or religious reasons that an individual needs to perform his or her duties.

Code Set:

  • No option list available - N/A
Special Contact Group Empathies

Special Contact Group Empathies

Source: Handbooks
Notation of an individual's interest and ability to work with special contact groups, based on factors such as bilingualism, racial or ethnic background, or religion.

Code Set:

  • No option list available - N/A
Special Education Program Contracted Services Staff Category

Special Education Program Contracted Services Staff Category

Source: EDEN
The title of related services personnel employed and contracted to provide related services for children with disabilities.

Code Set:

  • Audiologist - N/A
  • Counselor/Rehabilitation Counselor - N/A
  • Interpreter - N/A
  • Medical/Nursing Service Staff - N/A
  • Non-Professional Staff - N/A
  • + 8 More Codes...
State Abbreviation

State Abbreviation

Source: Handbooks
The abbreviation for the state (within the United States) or outlying area in which an address is located.

Code Set:

  • AK - Alaska
  • AL - Alabama
  • AR - Arkansas
  • AS - American Samoa
  • AZ - Arizona
  • + 54 More Codes...
State FIPS (Federal Information Processing Standards) Code

State FIPS (Federal Information Processing Standards) Code

Source: Handbooks
The Federal Information Processing Standards (FIPS) numeric code for the state.

Code Set:

State of Birth Abbreviation

State of Birth Abbreviation

Source: Handbooks
The abbreviation for the name of the state (within the United States) or extra-state jurisdiction in which an individual was born.

Code Set:

  • AK - Alaska
  • AL - Alabama
  • AR - Arkansas
  • AS - American Samoa
  • AZ - Arizona
  • + 54 More Codes...
State-assigned County Code

State-assigned County Code

Source: Handbooks
A unique number of alphanumeric code assigned for the county by the state.

Code Set:

  • No option list available - N/A
Street Number/Name

Street Number/Name

Source: Handbooks
The street number and street name or post office box number of an address.

Code Set:

  • No option list available - N/A
Substitute Status

Substitute Status

Source: Handbooks
An indication of an individual's willingness to perform services for an employer on an as-needed basis.

Code Set:

  • Currently substituting - The individual is currently working on a substitute basis.
  • Not willing - The individual does not agree to work on a substitute basis.
  • Willing - The individual agrees to work on a substitute basis, however, he or she is not currently doing so.
Teaching Assignment

Teaching Assignment

Source: Handbooks
The teaching field taught by an individual.

Code Set:

  • Accounting - N/A
  • Agriculture or natural resources - N/A
  • American Indian/Native American studies - N/A
  • Anthropology - N/A
  • Architecture or environmental design - N/A
  • + 92 More Codes...
Technical Job Classification

Technical Job Classification

Source: Handbooks
A general job classification that describes staff that performs tasks requiring a combination of basic scientific knowledge and manual skills which can be obtained through approximately two years of postsecondary education such as that which is offered in community/junior colleges and technical institutes, or through equivalent special study and/or on-the-job training.

Code Set:

  • Audiometrist - Administers audiometric (hearing acuity) screening tests while under the direction and responsibility of an audiologist or physician.
  • Computer technician - Installs and maintains computer hard and software equipment.
  • Drafter - Drafts detailed drawings, such as writing diagrams, layout drawings, mechanical detail drawings, and drawings of intermediate and final assemblies, used to manufacture, assemble, install, and repair electronic components, printed circuit boards, and other equipment.
  • Engineering aide - Assists in planning and directing operations in a technical field.
  • Graphic artist - Plans and arranges art layouts which illustrate programs or processes for publication, demonstration, and more effective communication.
  • + 9 More Codes...
Telephone Number

Telephone Number

Source: Handbooks
The telephone number including the area code, and extension, if applicable.

Code Set:

  • No option list available - N/A
Telephone Number Type

Telephone Number Type

Source: Handbooks
The type of communication number listed for an individual.

Code Set:

  • Facsimile number - N/A
  • Home phone number - N/A
  • Mobile phone number - N/A
  • Work phone number - N/A
Telephone Status

Telephone Status

Source: Handbooks
A description of preferred communication type or special circumstances which affect communication to an individual, organization, or institution via telephone (e.g., no telephone connection, TTY used, no one available to answer the telephone during certain hours).

Code Set:

  • No option list available - N/A
Tenure Date

Tenure Date

Source: Handbooks
The month, day, and year on which an individual obtained tenure.

Code Set:

  • No option list available - N/A
Title I Program Staff Category

Title I Program Staff Category

Source: EDEN
The title of employment, official status or rank of an individual who works with a Title I education program.

Code Set:

  • Title I Administrator (non-clerical) - N/A
  • Title I Clerical Support Staff - N/A
  • Title I Other Paraprofessional - N/A
  • Title I Paraprofessional - N/A
  • Title I Teacher - N/A
Title III/LEP Instructor Credential Type

Title III/LEP Instructor Credential Type

Source: EDEN
An indication of the category of credential a LEP instructor holds.

Code Set:

  • Bilingual Education - N/A
  • Both ESL and BE - N/A
  • Certified in content areas only - N/A
  • Certified in content with ESL/BE professional development training - N/A
  • English as a Second Language (ESL) - N/A
  • + 1 More Codes...
Total Number of Years of Prior Experience

Total Number of Years of Prior Experience

Source: Handbooks
The cumulative total number of years (e.g., 3 years, 2.5 years) an individual has previously held employment.

Code Set:

  • No option list available - N/A
Tribal or Clan Name

Tribal or Clan Name

Source: Handbooks
A name borne in common by members of a tribe or clan (e.g., the Matai name in Samoa).

Code Set:

  • No option list available - N/A
Union Membership/Name

Union Membership/Name

Source: Handbooks
The name of the labor organization of which the individual is a member.

Code Set:

  • No option list available - N/A
Unique Position Number

Unique Position Number

Source: Handbooks
A unique number that is used for identifying a position within an organization.

Code Set:

  • No option list available - N/A
Vehicle Driver's License Expiration Date

Vehicle Driver's License Expiration Date

Source: Handbooks
The month, day, and year on which the individual's vehicle driver's license expires.

Code Set:

  • No option list available - N/A
Vehicle Driver's License Type

Vehicle Driver's License Type

Source: Handbooks
An indication of the type of operator license an individual is required to have in order to operate that type of vehicle/machinery.

Code Set:

  • Automobile license - N/A
  • Commercial vehicle license - N/A
  • Heavy equipment license - N/A
  • Motorcycle license - N/A
  • Other - N/A
  • + 1 More Codes...
White

White

Source: Handbooks
A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

Code Set:

  • No - N/A
  • Yes - N/A
Years of Prior Education Experience

Years of Prior Education Experience

Source: Handbooks
The total number of years that an individual has previously held an education position (including positions as a teacher and administrator).

Code Set:

  • No option list available - N/A
Years of Prior Related Experience

Years of Prior Related Experience

Source: Handbooks
The total number of years of employment in a non-education area related to the field in which an individual is currently employed (e.g. 10 years of employment as an automotive mechanic for an individual teaching automotive in a vocational education program).

Code Set:

  • No option list available - N/A
Years of Prior Teaching Experience

Years of Prior Teaching Experience

Source: Handbooks
The total number of years that an individual has previously held a teaching position in one or more education institutions.

Code Set:

  • No option list available - N/A
Years of Virtual Teaching Experience

Years of Virtual Teaching Experience

Source: Handbooks
The total number of years that an individual has previously held a teaching position in a virtual school or class in one or more education institutions.

Code Set:

  • No option list available - N/A
Zip Code

Zip Code

Source: Handbooks
The five or nine digit zip code portion of an address.

Code Set:

  • No option list available - N/A


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National Center for Education Statistics - http://nces.ed.gov
U.S. Department of Education